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DCPL History to 2010Davie County Public Library 1 Davie County Public Library History Source: History of Davie County, by James W. Wall, Davie County Historical Publishing Association, 1969, pages 315-317. A library sponsored by several Mocksville citizens was functioning in the Davie County Community Bui lding (the old Courthouse) in May, 1912. An announcement of 120 new books that were received from the “Lend a Hand” Society of Massachusetts was made in the Davie Record on July 17, 1912. The announcement stated that the library was open Monday through Friday afternoons and all day on Saturday. According to a notice on September 17, 1912 in the Record, the library was only open on Monday afternoon and all day on Saturday. A small fee was charged for using books other than those in the “Lend a Hand” collecti on secured by Mr. J. D. Hodges. On December 5, 1914 the county commissioners granted the Woman’s Club of Mocksville the use of two rooms of the “Old Courthouse” to be used for three years as a public library. The Woman’s Club raised the funds for the operation of the library by sponsoring ice cream socials, plays and other programs. In 1922 the Courthouse was torn down and the library was moved to the old Gaither Office Building, site of the present Horn O il Company. It was located there in November, 1923 and Miss Lillie Meroney opened it to the public on Monday afternoons. Sometime later the library was discontinued and the books were donated to the Mocksville Schools. In 1930 the Mocksville High School L ibrary was open to the public on Monday afternoons from 4:00-6:00 P.M. In December, 1943, the Davie County Public Library began functioning with a loan of 1,000 books from the North Carolina State Library. It was located in space provided on the second floor of the Sanford Building. The books were ordered an d processed at the home of Mrs. Paul B. Blackwelder, a certified librarian. Miss Lillie Meroney opened the library to the public on Tuesday and Thursday afternoons and on Saturdays. Circulation the first month was 245 books. The first year’s cost was paid with $1,484.00 in State funds and a $400.00 appropriation by the County Commissioners. Mrs. Blanche Hanes Clement became librarian in 1945. From November, 1944 until October, 1954 the library occupied renovated space in two basement rooms of the Courthouse. Then it moved to the ground floor of the Davie County Office Building where space for 10,000 volumes had been provided. Mrs. Paul B. Blackwelder became librarian in 1959 and served in the position until December, 1966. By 1963 the library had outgrown the space in the Davie County Office Building and plans were made for a new building for the library. The building would provide 10,000 square feet of floor space. The library was eligible for 43 per cent of the cost o f a new facility from federal funds. A fundraising campaign started in November, 1964 with a goal of raising $90,000.00. The campaign was led by Mr. Knox Johnstone, chairman, and Mr. H. R. Hendrix and Ms. Wyonna Merrell Johnson, co -chairman. By March, 1965 volunteers from all parts of the county had raised $93,879.10 from 1,953 contributions. That money was matched by federal funds totaling $91,866.00. The Library Trustees named a Building Committee composed of Mr. John M. Groce, chairman, and Mr. G. H. C . Davie County Public Library 2 Shutt and Mr. Roy Hoffner. The Davie County Public Library was dedicated on Sunday afternoon, April 24, 1966. At that time the library had space for 40,000 volumes, a multi-purpose room that seated 100 persons, extensive reading and reference areas, office space, and work areas. The local history room contained an extensive collection of Davie County history and memorabilia, most of which was researched, collected, and filed by Miss Flossie Martin. In 1969 the library had 23,000 volumes. Circulation for 1968 -1969 was 65,250 volumes, of which 19,000 were circulated by the bookmobile that visited all parts of the county on a seven -day-per-month schedule. Davie County Public Library History Compiled from Board of Trustee Minutes Mocksville, NC 27028 October 1943 The Board of Trustees for the Public Library of Davie County, appointed by the County Commissioners, met for the first time on October 1, 1943 in the Court House in Mocksville. The board consisted of six members representing the various areas of the county: Mrs. J. Frank Clement, Mocksville ; Mrs. Chas Isley, Cooleemee; Mrs. G. V. Greene, Fork; Mrs. H. F. Latham, Mocksville; Mr. W. E. Reece, Advance; and Mr. Leo Brock, Cana. Mr. Reece was elected Chairman, Mrs. Paul Blackwelder was elected Librarian and Secretary to the Board, and Mr. Brock w as elected Treasurer. Miss Marjorie Beal from the State Library Commission met with the Board and discussed the duties of the Board of Trustees and function of a public library. Miss Beal reported that the State had appropriated $1,125.00 and the County ha d appropriated $400.00 for library work for one year. Miss Beal also reported that there were 1,000 books ready for shipment as soon as the library was ready to receive them. The Board members agreed to help the Librarian establish stations throughout the county where a collection of books could be made available to everyone. The Board agreed to pay the Librarian a salary of $25.00 per month for one day per week and mileage if trips were made into t he county. The Board authorized the Librarian to secure the services of an Assistant Librarian so that the library could be open as much as possible. Davie County Public Library 3 November 1943 The Treasurer of the Board was authorized to open an account at the Bank of Davie. The Librarian reported that an assistant had been hired at $25.00 per month to keep the library open two afternoons and all day Saturday each week. The Librarian raised the question about whether or not Negroes should be able to participate in the library. The Board instructed her to write to Miss Marjorie Beal of the State Library Commission for advice. An office in the Post Office Building had been secured for $10.00 per month and a carpenter had already started building the bookshelves. The Librarian was instructed to request the loan of 1,000 books from the State Libra ry Commission. December 1943 The Assistant Librarian worked during November, placing the books on loan from the State Library Commission on the shelves. The library was set to open to the public the week of December 6. A constitution, by-laws, and rules presented by the Librarian were accepted by the Trustees. The incorporation papers were presented for signature. A letter from Miss Marjorie Beal, State Director of Library Work, was read. The letter included information excluding Negroes from using the library. The Board agreed to pay the Assistant Librarian 40¢ per hour for the work done during November. March 1944 The Assistant Librarian reported that circulation was increasing each month. The Board agreed to increase the number of books a school or club could check out at one time from 50 to 100. The Assistant Librarian reported that a set of the World Encyclopedia had been ordered and that new books had been received f rom the State Library. She also requested changes in the shelving to properly display the Encyclopedia and new books. April 1944 The Board agreed to have a carpenter adjust the shelves to display the Encyclopedia. The Board agreed to pay the bill of $62.00 for the Encyclopedia. The Certificate of Incorporation was completed and signed by all members of the Board before the Clerk of Court. A motion was seconded and approved for the Librarian, Assistant Librarian, and Treasurer to appear before the County Commissioners on May 1 to request an appropriation of $500.00 from the County Funds for the year July 1, 1944 to July 1, 1945. The Assistant Librarian reported circulation of 1405 books and 35 members in March. All schools in the county were borrowing except Farmington and William R. Davie. The books at Gobble’s Store in Fork were being circulated in that community. A collection Davie County Public Library 4 of books were to be placed at I. G. Robert’s store for the convenience of the people of Clarksville Township. The Girl Scouts would check those books. June 1944 The Librarian reported that the schools had returned all of the books they had borrowed. A branch station was opened in Cherry Hill at the home of Mrs. Apperson. Several boxes of new books had arrived and been placed on the shelves. The Librarian, Assistant Librarian, and Treasurer appeared before the County Co mmissioners and requested an increase in the appropriation for the Library as instructed in April. The carpenter had not adjusted the shelves as requested in April. The Board voted to allow the county people to keep books one month instead of two weeks. September 1944 The Librarian reported starting a sub-station at the Pino Grange. There were also sub-stations in Farmington at the home of Mrs. McClamrock, Bixby at the home of Mrs. Joe Robertson, Clarksville at Robert’s Store, Cherry Hill at the home of M rs. Apperson, and Fork at Gobble’s Store. The Librarian reported that 21 books were donated by Robert Strange McNeill, Jr. The County Commissioners appropriated $700.00 for the year July 1, 1944 to July 1, 1945. October 1944 Two rooms had become available in the Court House for the library. Those would be used after the first of the year, 1945. The Board decided that after the library moved from the Post Office to the Court House the library would be open every aftern oon and all day on Saturday. The Assistant Librarian would be paid $45.00 per month beginning the first of the year. A motion was approved to have a special drive in November for donations of books and funds. Mr. J. C. Sanford donated $50.00 for children’s books. December 1944 The Librarian reported that in November 147 books were checked out to schools, 641 were checked out by individuals, and 67 were donated. The Board instructed the Librarian to write to Miss Marjorie Beal of the State Library Commission to request books from the a rmy camps that had closed. Davie County Public Library 5 January 1945 Authority was given to the Chairman of the Board of Trustees to have shelves mad e for the new library. February 1945 The librarian reported that a field worker with the State Library Commission visited in December and helpe d with the plans for the shelving in the new library. She also reported that new books have been ordered. Bids for venetian blinds for the new library had been received. Daniel Furniture and Electric was chosen based on their bid o f $25.62. The Board of the Town of Mocksville gave the library $250.00. The Winston-Salem Journal and Sentinel gave $12.00 for a subscription to the paper. The Trustees decided that a fine of 25¢ would be charged for damaged books and lost books should be paid for. There is a gap of over two years in the minutes. A new librarian, Mrs. Blanche Hanes Clement, assumed her duties in August, 1946. April 1947 Summer plans were made to allow the librarian to attend summer school. The Board voted to raise the librarian’s salary to $150.00 beginning in August. Plans for library assistance to Negroes were discussed. The librarian gave a report on the library: Since assuming duty in August 1946, at least 1,034 books had been added. A project to replace each book card in the file with a syste matically typed card was completed. A book inventory was then completed and every book that belonged to the library had a new card. Every card in the file with no corresponding book prompted a search for the book at all library stations, charging tray, etc . Some books were located but others could not be found. Cards for every discarded book were removed from the files and recorded in the accession record. Typed cards were prepared and filed for every new book that was added. The new typed card file was up to date. Accession records indicated 3855 books but that was not accurate since a screening ordered by the State Library Commission was incomplete. Also, the lost and discarded books were not subtracted from the total. An accumulation of old books that were donated to the library were removed from the library premise but had not been removed from the accession record. Library Stations were visited every six weeks. Since August 1946, 622 books had been loaned to the various stations with a circulation of 713. Davie County Public Library 6 Since August 1946, 1,485 books were loaned to all schools with the exception of Cooleemee with a circulation of 2,608. Although there was no method of tracking the actual numbers, there was an increasing use of reference materials and variety of subjects that were asked for. Also, the use of the library as a study place and browsing was increasing. 74 adult and 46 juvenile members were added since August 1946. There was no estimate of the number of borrowers since no records were kept at the stations or at the schools. Material improvements at the library included more space, more shelving, a cement walk, painted floors, and better lighting. There is another gap in the meeting minutes, from April 1947 to June 1948. June 1948 A financial report was presented and the need for increased appropriations from the county was stressed. New shelving was approved. The librarian reported that in the previous year 52 adults and 82 juveniles joined the library, the circulation was 19,414 , and 847 new books were added. A summer reading club was started. Although the Trustees did not feel the County was ready for a bookmobile, the funds for one should be increased whenever possible. Crowded conditions were discussed but there was no relief seen in the near future. The Trustees approved the absence of the librarian for six weeks of summer school and three weeks of vacation. December 1948 Miss Rex from the State Library Commission met with the Trustees to discuss the purchase of a bookmobile. Miss Rex pointed ou t that there was a surplus of state aid money in the treasury and by law that money had to be spent according to the State Aid specifications or returned to the State for re -allocation to other counties. The Trustees decided to purchase a bookmobile rather than return the funds. There is another gap in the meeting minutes, from December 1948 to July 1951. July 1951 The Trustees voted to place the Librarian and Bookmobile Librarian on Social Security effective July 1, 1951. The Trustees voted to ask Mrs. Everett Etch ison of Cana to become the Bookmobile Librarian and driver at a wage of $10.00 per Wednesday. Davie County Public Library 7 A new building was reported in the offing. Estimates of space allotments would be needed in the near future. A motion was seconded and approved to pay the expenses of the librarian when attending required meetings. The Board agreed for one of its members to meet with Negro leaders to discuss aid for the Negro branch of the library. October 1952 The Trustees agreed to hire Mrs. Etchison to do the book work required for tracking library funds for $8.00 per month. Also, the bookmobile work had grown so much that the Trustees added two days per month for the service, for a total of six da ys per month. Mrs. Etchison was also the Bookmobile Librarian and driver. The Trustees also reviewed the Ten Year Plan as follows: The library was still housed in the basement of the Court House and had outgrown its space. The County Commissioners had already made plans to build a new library and had blue prints in hand. Construction wo uld begin as soon as financing was available. New furnishings were required for the new facility. Adding books to the collection would continue. With the move to a new facility the library planned to add an audio-visual program, art appreciation collection, and possibly a record collection. Increased subscriptions to magazines and newspapers were anticipated. The card catalogue would be completed with author and title cards and users would be trained to use the library without so much assistance from the librarians. The bookmobile service was covering the county but the books and recordkeeping that was necessary was not protected from the weather. The plan was to acquire a mobile library with all of the books shelved on the inside and all activities und er cover. An extra day per month for the bookmobile to visit the schools was to be added with the exception of two schools located in town. There was a branch library for Negroes located in the public school. The use of that library had not met expectations but that was expected to improve with additional education. The need for clerical assistance for the librarian was recognized. Plans for the new library included a small auditorium that could be used to foster greater cooperation between the library and the community. If there were not enough funds appropriated for library service, a tax vote would be sought. If a new facility was approved and built an inventory would be performed prior to moving. Davie County Public Library 8 September 1953 Annual reports were approved. (Note- There are no accompanying reports in the record.) There is another gap in the meeting minutes, from September 1953 to August 1954. August 1954 The Trustees met in the new office building although it was not complete at the time. The furniture and shelving for the new library was discussed. The choices had already been approved as meeting standard library regulations by the North Carolina Library Commission. The Trustees awarded the contract to Hanes Furniture Company. The Trustees decided to contact the Davie County Schools to see if the Agriculture teachers could make trays for moving the books and equipment from the basement of the Court House to the new Office Building. The Library was accepted by the North Carolina Employees Social Security Employment Agency as eligible for participation. A check covering Social Security for the library employees retroactive to July 1, 1951 was forwarded to the Agency. The salary of the librarian was increased to $225.00 per month effective August 1, 1954. Purchasing a new bookmobile was discussed but no decision was reached. The State Library Commission had informed the Trustees that the Library was no longer eligible for Workmens Compensation Insurance through the group policy held by the Library Commission. The Trustees voted t o renew the Workmens Compensation Insurance Policy through the local representative of the Farm Bureau Insurance Company. December 1954 The Trustees met in the new Library. The purchase of new visual-aid equipment was discussed but the unanimous agreement was that there were more pressing needs at the time. An open house for celebration of the new County Office Building would be held on December 7, 1954 from 3:00 -5:00 PM and from 7:00-9:00 PM. The Library was included in the open house and representatives of the Library would be available during each session. Several gifts of historical significance were given to the Library including an out -of-print copy of Dr. Weston’s “Historic Doubts As to the Execution Of Marshall Ney” (from Mrs. Walter Woodson), a framed Land Grant to Nicholas Click dated 1783 (from Mrs. Walter Woodson), a framed manuscript notice of a sale of property dated 16 of October 1834 (from Mrs. Walter Woodson), and an old Da y Book of A. Nesbitt and Co. entitled “Mock’s Old Field” dated 1815 (from Mrs. Zol Anderson). The purchase of a bookmobile that housed the books on the inside was discussed. It was agreed that this was an urgent matter that would be discussed with the State Library Commission. The Trustees agreed to contact local auto deale rs in town for prices for chassis. Davie County Public Library 9 May 1955 Members of the County Commissioners had visited the Library and were accompanied by flies, wasps, etc as the doors were opene d. The Gentlemen indicated that the Commissioners would donate screen doors to be adde d to the two outside doors. A representative of Caudell Lumber Co. inspected the doors to see what would be required to add screen doors and reported that the doors could not be installed. The contractor was contacted and he advised contacting the architec ts. The bids for the new bookmobile chassis were opened as follows: Ford $1,983.47 Chevrolet $1,316.45 International $1642.89 ($1,942.89 - $300 for old bookmobile) Each bid was broken down, comparing the various dimensions and components (auxiliary rear springs, booster brakes, heavy duty clutches, etc.). After much discussion the bid was awarded to International. Gerstenslager Co. of Wooster, Ohio would build the body and interior of the bookmobile at a cost of $4,045.00 after receiving the chassis from International. The order was sent to Gerstenslager Co. so their work could begin. August 1955 The Trustees decided to park the new bookmobile in front of the Library one Saturday for public inspection. The Trustees recommended that a substitute librarian should be found in case of an emergency. The parking situation was discussed and it was agreed to investigate any changes that could be made on Water Street to make arrival and parking at the library less hazardous. May 1956 The Trustees discussed the need for student help during the summer and the use of the library by clubs for their meetings. The need for new stacks was presented. The work on Water Street was still pending. The Lion’s Club requested the library assume custodianship of the records that they lent to the blind and the library agreed to do so, stating that it would be a privilege. The librarian agreed to visit the Training School library as soon as possible after school reopened. September 1956 The Library reported that the project to be the custodians of the records the Lion’s Club lent to the blind was underway. The records would be processed and lent as books. Davie County Public Library 10 A sick leave and vacation policy was discussed for the Bookmobile Librarian. The motion was seconded and approved to grant fi ve days of vacation and three days of sick leave per year. Water Street was to be paved soon. Everyone hoped that would be complete before winter or the road would again be unusable. The Librarian was asked to write a letter thanking the Commissioners for the small increase in appropriation, bringing the total to $2,000.00. Subsequent to the September 1956 meeting: Water Street was paved, the south side of the County Office Building was landscaped , the main library, bookmobile, and Training School were invento ried, one new stack was added, a display cabinet was ordered, and a book truck was given by the Hanes, Co. September 1957 Federal Aid was explained. (Note- There are no attachments or notes to the minutes about that explanation.) Davie County’s participation in the first grant was discussed. The second grant included $360.00 for salaries and $200.00 for books for a total of $560.00 in expenditures. This second request was approved by the Trustees, accepted by the State Library, and approved by the U.S. Dep artment of Health, Education, and Welfare. March 1958 Plans were made for the Library Open House to celebrate National Library Week, March 16 -22. The need for a new stack was discussed and funding approved. The librarian was asked to buy a book for the meeting minutes. The librarian was asked to order 500 books for the summer reading program for children in grades 1 -6. July 1958 The budget for 1958-1959 was approved. The stack that was approved by the Trustees in March had been placed. The appropriate book for filing the meeting minutes had been obtained and the meeting minutes had been filed. An assistant for the bookmobile was discussed and Mrs. Ada Latham Wallace was suggested and approved. The librarian reported that additional stacks were needed for the Reference Book section. The Trustees instructed her to place the order. Davie County Public Library 11 April 1959 The resignation of the librarian, Mrs. Clement, was read and accepted. The new stacks for the Reference Book section discussed in the July 1958 meeting had been installe d. Four new drawers were placed in the charge desk. May 1959 Mrs. Fannie Bradley Blackwelder was elected librarian. July 1959 The budget was reviewed and accepted. The Trustees decided to overhaul the bookmobile including all mechanical systems, new tire s, and paint as needed. A suggestion was made to organize a “Friends of the Library” group. The details for the organization were to be presented at the next meeting of the Trustees. Plans for future expansion were discussed. Plans to convert part of the bookmobile library into a Junior department with a part-time worker for supervision were discussed. An inquiry regarding the number of trustees was to be sent to the State Library. The Trustees requested the librarian to make an inventory. February 1960 Miss Phyllis Snyder, Field Librarian of the State Library, met with the Trustees and explained the Processing Center to be ope ned in April at the State Library in Raleigh. This center would receive all new book orders from participating libraries, order and receive the books, and send the books to the local libraries. This service would be paid for with Federal Funds. The Trustees approved a motion for the Davie County Library to participate in this process. Mrs. Garland Green (Trustee) and Mrs. Blackwelder (Librarian) were accepted as delegates to the North Carolina Library Community Project Institute to be held in Durham March 22-25. Expenses were to be paid by the Ford Foundation. The librarian was instructed to start bookmobile service for the Negro elementary school in Cooleemee and the Davie County Training School (Negro) in Mocksville. The librarian was instructed to make inquiries about the Cooleemee Public Library. A report was presented concerning National Library Week, April 3-9. Various duties such as posters, displays, and publicity were assigned. The librarian presented the following report: An inventory was taken during the first three weeks of September, 1959. Davie County Public Library 12 The librarian spent three days in October at the Biennial Conference in Durham. The Children’s Room was opened on October 19. Books were moved from the main room by the Elementary School boys. Mrs. Agnes Leary was employed as the Children’s Librarian, working from 3-5 PM Monday through Friday and three hours on Saturday morning. She resigned after one month because she had no one to care for her children. Miss Patsy Everest, a high school senior, was employed as the Children’s Librarian. In November five classes from Mocksville Elementary School and two Cub Scout Troops visited the library . The librarian made a presentation about the services of the library to the PTA of the Advance School. A letter was written to Mrs. Gaither Sanford when she was elected to the office of Neighborhood Chairman of the Girl Scouts. A thank you letter was written to Mr. Don Headen for the gift of a top and bottom for the card catalog in the work room. A thank you letter was written to Mr. Knox Johnson for the gift of $10.00 from the Bank of Davie. A thank you letter was written to Davie Electric Membership Corp. for the gift of $25.00. A thank you letter was written to the Davie County Ministerial Association for offering their services and for enclosing a bibliography of books in the library on Africa, the country most churches were to study that year. Since September there were 127 adult and 158 junior new registrations. The bookmobile reached its capacity on two days of the month. It was running eight days per month. At the recommendation of Miss Snyder, the Trustees voted to employ a junior f rom the high school to work with Miss Everest in the Children’s Room. Miss Everest was to be paid 80¢ per hour and the junior to be paid 60¢ per hour. When the Miss Everest, the senior, left in the fall the junior would be promoted and another junior hired. This would allo w the librarian more time for reference work. May 1960 The librarian presented the following report: More than 200 books had been ordered through the state Processing Center. The State was able to get a 36% discount and postage (about 15¢ per book) on book orders. The local libraries were only able to obtain a 30% discount. Bookmobile service for the Negro elementary school in Cooleemee was started in March. Mrs. Etchison, bookmobile librarian, requested an extra half day to service the Davie County Training School, grades 1-8, when school opened in the fall. Mr. Charles Jamerson of Cooleemee stated that the Cooleemee Library was started some years ago when the mill library in Durham closed and gave the mill in Cooleemee the books. A small amount of money i s given by the Cooleemee mill to spend for books. When asked if they would like to receive bookmobile service he replied that he would inquire and provide a report. Miss Theresa Foster, a high school junior, was hired in April to assist in the Children’s Room. Davie County Public Library 13 Open House was observed April 5 from 3-5:30 PM in honor of National Library Week and Mrs. Frank Clement. The Children’s Room was named for Mrs. Clement and a bronze plaque reading “The Blanche Hanes Clement Children’s Room” was placed on the door. There were 219 registered guests and 117 books circulated during the open house. The Mocksville Junior Chamber of Commerce had visited the library for a presentation on the services provided by the library. They also presented a check for $100.00 to be used for an air conditioning system for the library. The Trustees granted permission to allow placement of two filmstrip viewers and three boxes of filmstrips in the Children’s R oom to see if the story on filmstrip would entice the children to read the same stor y. On April 22 Mrs. S. W. Brown, Jr. held a story hour for first and second graders in the Children’s Room with eight children p resent. The librarian was instructed to start a story hour for young children each Friday morning during the summer, beginning J une 24. Mothers and college students would be asked to tell the stories. Permission was given to subscribe to the Abridged Readers Guide and as present subscriptions expired to subscribe to those li sted in the guide. The librarian was instructed to have the bookmobile checked by Davie Motors and a report made to the Trustees. The Trustees suggested the library request Federal Aid to finance the bookmobile for the Davie County Training School. The Trustees reported that estimates for air conditioning the lib rary were being obtained. Estimates thus far were in the $800 to $1,300 range depending on the type of air conditioning that was used. The librarian reported on the North Carolina Library Community Project Institute and was given permission to proceed with this community study at her discretion. She suggested a six month study of the bookmobile service using directions from the State Library as a guide. This suggestion was approved by the Trustees. Mrs. Ada Wallace was employed for two extra days during the summer to help with the bookmobile study. The librarian was to continue her analysis of the book collection by checking the shelf list by the Standard Catalogue. A committee was appointed to study and establish policies and goals for the library. June 1960 The findings for air conditioning the library were presented and the Trustees voted to have Hendrix and Merrill install a two ton window unit in the main room for $310.00 and a one ton unit in the work room for $235.00. The County Commissioners agreed t o pay for the wiring of these units. The County Commissioners and Town Board had approved the library budget and the same appropriations would be made to the library for this fiscal year as in the previous year. The librarian was instructed to inquire of Miss Phyllis Snyder, Field Librarian of the State Library, if gifts made to the library in the past year would qualify for Federal Aid. Davie County Public Library 14 The Trustees approved Mrs. Etchison working whatever time it took for bookmobile service to the Davie County Training Sch ool first through eighth graders. The librarian presented the following report: Miss Snyder visited in May and reported that Federal Aid was not available for bookmobile service. She suggested not asking for Federal Aid for July 1960-June 1961 as it was better not to ask than to ask and have the request turned down. The request would be weak if county and city appropriations were not increased. Mr. Cornelius Boone gave the library the back issues of National Geographic Magazine for the past 23 years. The library ordered an index for those issues. Mr. Ralph Hanes gave the library 11 books and two sets of books from Miss Sallie Hanes’ library. The bookmobile study was in progress. Miss Patsy Everest moved out of town and Miss Mary Virginia Waters was hired. Story Hour was to start June 24 from 10-11 AM. It would continue until school started in the fall. Mrs. J. P. Davis would tell the stories as often as possible. October 1960 The donors for the air conditioners were listed in the Trustees Meeting Minutes. A two ton air conditioning unit was purchased for $310.00 and placed in the main room. A one ton unit was purchased for $235.00 and placed in the office. A ¾ ton unit was purchased for $275.00 and placed in the Children’s Room. The combined cost for all three units was $820.00. During the past year contributions were made for $237.45 for equipment and furniture in the Children’s Room and $820.55 for t he air conditioners. 55¢ was given to the library for covers for the air conditioning units. The librarian gave the following report: The three air conditioning units were installed and the library was used more in the summer for browsing since it was more comfortable inside. Miss Phyllis Snyder, Field Librarian of the State Library, visited twice since the last T rustees meeting. She explained that gifts made to the library did not qualify for Federal Aid. The bookmobile started service to the Davie County Training School in September. Mrs. Etchison, the bookmobile librarian, was enthused with the reception she received. Mrs. Ada Wallace resigned as the assistant on the bookmobile as she was needed at home. Mrs. Mary Pope worked on the bookmobile as a substitute during the summer. She continued working two days per month until December when the bookmobile service study was complete. Davie County Public Library 15 An In-Service Training Workshop would be held in Winston-Salem November 1-3 for library staff members who did not have professional certificates. The State Library suggested that the costs of attending be paid by the local library from it s travel budget. The scheduled training conflicted with the bookmobile schedule and would have also presented a personal hardship for Mrs. Etchison. The librarian contacted Miss Snyder and determined that the topics that would be taught in the workshop could be covered in the library. She requested and was given permission to have Mrs. Etchison come to the library two mornings in October and discuss the topics Mrs. Etchison was not already familiar with. During September six classes from Mocksville Elementary School visited the library. At each visit the arrangement of the library and how to use the card catalog was discussed. The library began service to the Partin Kindergarten in September. In June Miss Dorothy Morris began taking books to Lynn Haven Nursing Home. Average attendance at the nine Story Hour sessions held in the summer was 20 children. The children were told stories, participated in songs and games, and were instructed on how to use the library. Mrs. J. P. Davis, Mrs. Eugene Smith, and Mrs. Rowland West conducted the sessions. May 1961 The librarian gave the following report: After the last board meeting plastic covers were purchased for the air conditioners, paid for from petty cash. In October Mrs. Etchison took the bookmobile to the Pino Grange meeting and explained the services of the bookmobile and library to the members. Several of the members checked out books. An amateur art exhibit was held in the library November 21 through December 3, 1960 for any resident of Davie County at least 15 years old. Twenty-five people entered and 277 visited. There were 25 new library registrations during the two week period. In December the Davie County Ministerial Association met at the library. The librarian spoke about the services of the library and briefly reviewed some new books. Religious books were displayed and the ministers had an opportunity to examine them after the meeting. As a result several of the ministers started using the library and advised their congregations about the services offered by the library. A Booketeria with a sign explaining the operation of a self service bookshelf was put in the Health Center. Not a single book was lost and the circulation was fair. The Health Center was recommended for addition to the bookmobile route. Mrs. Garland Green, Trustee, counted the number of people in the Fork community for Miss Flossie Martin. Miss Martin was working on the statistics of Davie County for Mr. William Powell of the University of North Carolina- Chapel Hill. In January 1961 Miss Flossie Martin helped move the 24 volume set of Colonial Records, North Carolina State Records, and Moore’s Register of Civil War Troops in North Carolina from the Clerk of Court’s office to the library. Volumes 9 and 10 of the Davie County Public Library 16 Colonial records were missing. The library purchased three volumes of the index that were missing as these books are almost useless without an index. In the previous summer numerous requests were made for books for use in Bible Schools. In February four Cooperative Vacation Church School texts were purchased and the bibliographies were used to order books for the four departments - kindergarten, primary, junior, and pioneer. Approximately 30 of the books had already been sent to Bible School teachers. Letters were written to the nine blind people in Davie County who had record players informing them of the recordings of the Bible the Lions Club gave the library. A bibliography of library holdings on retarded children was made for the newly organized Davie County Association for Mentally Retarded Children and copies were sent to the Association for distribution at their next meeting. A Cub Pack Program Planning Chart for 1960-61 was ordered and bibliographies for each month were made. The Packs have used library materials on South America, railroads, airplanes, etc. Three Scout troops have used films ordered for their programs. A box of books was selected and loaned to Miss Florence Mackie for use with the Home Demonstration Clubs in May. In April a Brownie troop visited the library. A notice was placed in the local Rotary Club newsletter that the library had many of the books reviewed in the Rotarian International Magazine and those not available locally could be ordered from the State Library. The 1960 Fiction Catalog was checked against the holdings and additional books ordered. The 600 series books were checked against the Standard Catalog for Public Libraries and 86 books were ordered. Mrs. Arnold Smith was hired as an assistant on the bookmobile, to work two days per month. The local chapter of the U.D.C. celebrated the centennial of the War Between the States and National Library Week April 17 - 22 with an Open House two afternoons. There was a need for a directory of organizations in Davie County but due to lack of time little work had been done on this project. In April Mrs. Bowman, Trustee, made arrangements with Mr. Charles Jamerson of the Cooleemee Mill to have the Cooleemee Mill Library converted to a branch of the Davie County Public Library. The bookmobile made two trips to this branch and although there was no publicity about the conversion except by word of mouth books circulated rapidly in Cooleemee. Miss Phyllis Snyder, Field Librarian of the State Library, made several trips to the library and worked with the librarian on long range plans for the library. Some of the topics discussed were: keeping student help, keeping the library open from 9 to 1 five days a weeks, obtaining a film projector, books for the Cooleemee branch, and the need for a librarian in the Cooleemee branch one day per week. Davie County Public Library 17 Mrs. Bowman gave a report from a meeting with the Institute of Government concerning the sources of tax money that could be used for the library. The list included: intangible tax, sale of property tax, fees from recorders court, schedul e B licenses, birth and death certificates, marriage licenses, electrical inspections, and miscellaneous taxes. It was suggested that the librarian invite the various school boards of the county to visit the library. The Trustees decided that Federal Aid would be requested for the following: books for the Cooleemee branch, keeping the library open from 9 to 12 five days per week, and a film projector. June 1961 The budget for the coming fiscal year was discussed and the Trustees decided to request Federal Aid to open a branch library in Cooleemee, employing someone to keep the branch open in the mornings. The suggested pay would be $2.00 per hour. Mrs. B. T. Browder and Mrs. Garland Green, Trustees, reported that they had started the project for a Directory of Organizations and Clubs of Davie County. Miss Phyllis Snyder, Field Librarian of the State Library, suggested the newspaper should run a featur e and ask the public for help. The librarian was given permission to attend the NCLA conference in October. The Trustees also agreed to pay the expenses for a staff member to attend an In-service Training Workshop in Charlotte September 19 -21. November 1961 Mr. George Shutt, Trustee reported that he had investigated the possibility of obtaining a U. S. Post Off ice box for a book return but was unsuccessful. The librarian was asked to contact the Lion’s Club about getting more records for the blind and large print books for the gol den age group of readers. The decision to continue the program of loaning books to the schools during the 1962-63 term would be made by the librarian and school principals. Mrs. Eugene Bowman, Trustee Chairman, had spoken with Mr. Atlas Smoot. Chairman of the County Commissioners, and he had agreed for the County to purchase a lockable cabinet to store the community histories, Miss Flossie Martin’s writings, scrap books, and other donations to the library. He also agreed for the county to pay for typing paper and a typist. The librarian gave the following report: Mr. Shutt reported that the contents of the building was insured for $20,000. In June Ann Rankin of Mocksville exhibited her Senior Art Exhibit in the library. Miss Rankin graduated f rom East Carolina with a major in art history. The Children’s Story Hour was held each Friday morning during the summer. The average attendance was 20 children ranging in age from 4 to 8. Mrs. Tom Hunter was in charge of most of the sessions. Davie County Public Library 18 Mr. Phil Johnson displayed his collection of Civil War swords and other 100 year old articles in the library during the summer. In July the librarian made a bibliography of books, pamphlets, and periodicals that would interest government officials. Copies were mailed to the County Commissioners, Town Board, and the Mayor of Mocksville. During August and September the bookmobile left books at the Advance Methodist Church library room. Angela Andrews, a teenager, acted as volunteer library from 2:00-4:00 each Saturday afternoon. The community took advantage of this opportunity and hoped this project would be offered again the next summer. On September 5 Mrs. I. H. Huske of Cooleemee became Assistant Librarian. She assumed more responsibility of operating the library and securing and arranging displays, allowing the librarian more time to assist with the Cooleemee Lib rary. The library was officially open 43 hours per week. In September, the Cooleemee Library became a branch of the Davie County Public Library. Mrs. C. W. Shepherd continued as the librarian of this branch. Erwin Mills continued to pay her salary and furnish the quarters. The bookmobile left books each month. The program was made possible with Federal funds. On September 7 the librarian went to the Cooleemee branch and made a list of the reference books there. She also contacted Mr. Bob Hoyle of the Cooleemee Lion’s Club and explained the services of the library and the available program material. She spoke with Mrs. Sell of the Cooleemee Journal about placing news about the branch in that paper. She also made arrangements with Mr. Jamerson to have Erwin Mills pay the expenses for Mrs. Shepherd to attend the In-service Training Workshop in Charlotte September 19-21. Mrs. Huske and Mrs. Shepherd attended the In-service Training Workshop in Charlotte September 19-21 and returned with enthusiastic reports. Since June two meetings of the Davie County Association for Retarded Children were held in the library. From October 7 through November 13 the library featured the Richard Casanova Collection of Primitive Arts called “Archaeology Comes to Life”. Many books on this subject were circulated at that time. Miss Flossie Martin was preparing a history of the various communities in Davie County. The library made three copies of her history of the Farmington Community. Miss Martin had also donated clippings of Davie, Yadkin, and Surry County history to the library. On October 13 the county librarians from Iredell, Catawba, and Davie met with Miss Phyllis Snyder, Field Librarian of the State Library, to discuss plans for a co-operative experiment to improve bookmobile service in the respective counties. After much discussion the conclusion was that the bookmobile service could not be separated from the library as a whole, any improvements had to include the entire staff of each library, and that the greatest need was impr ovement in the quality of service instead of the method of service. On October 30 the entire staffs of the Iredell, Catawba, and Davie libraries met with Miss Snyder in Newton to discuss bookmobile service again. The following objectives were identified: create awareness that bookmobile service was part of Davie County Public Library 19 the complete library service and could not be separated from the main library service, emphasize quality over quantity, and evaluate patterns of service in the entire library as patrons and groups could not be helped if the books were not known. Therefore, each head librarian was to review 20 of the new fall books by the next scheduled meeting in December. On November 3 the librarian met with Mrs. Shepherd to select books to purchase for the Cooleemee bran ch. On November 7 the librarian spoke to the Cooleemee Woman’s Civic Club about the services of the Cooleemee branch library. The librarian helped the two Negro teachers at the Davie County Training School to organize the new school library. June 1962 The Trustees agreed to have the bookmobile overhauled. The Trustees discussed the budget for the next fiscal year and approved it. The librarian reported the following: Mr. John Groce, Trustee, was instrumental in securing funding and having large black and white wrought iron signs made for locating the library. The librarian commended Mrs. Huske, Mrs. Etchison, Mrs. Smith, and Mary Virginia Waters Foster for carrying on the work of the library during her absence for her husband’s illness and death from mid -November until early January. Mrs. Huske, Mrs. Etchison, and Mrs. Smith attended the tri-county (Iredell, Catawba, and Davie) workshop in Statesville in December. This group heard brief book reviews of 50 to 75 new fall books. In February during Negro History Week there were more Negroes in the library than in any one week before. Many continued to come in and check out books. Mrs. Etchison spoke about library services at the Pino Grange in March and also reviewed 10 new books. National Library Week was celebrated April 8-14 and an Open House was held in the Cooleemee Branch. More than 100 people registered during the Open House. The book circulation in that branch increased and the Main Library received requests weekly for books on some particular subject be sent to the Cooleemee branch. On April 12, the library started a Great Books Discussion Group under the leadership of Rev. Fletcher Andrews and Mrs. Gaither Sanford. The group met every other Thursday night in the library. The librarian attended an Institute of Public Relations May 1-2 in Charlotte. The librarian, Mrs. Huske, and Mrs. Shepherd attended the Piedmont Library Council meeting in Monroe on May 17. Miss Mary Heitman’s collection of papers and clippings were donated to the library. They were kept off-site since there was no lockable cabinet available. Mrs. Huske wrote a Library News Column for the two newspapers in the county. The column included interesting news about the library, announcements of upcoming events and library displays, and lists of new books. Davie County Public Library 20 A Cub Scout Corner was set up for the winter months and books changed each month according to the topics used by the leaders and boys. The following exhibits were featured with the appropriate books in the Main Room of the Library: Original drawings by Lois Lenski, borrowed from the Richard B. Harrison Library in Raleigh Old dolls Dolls from other lands Terry Shutt Dunn’s senior art exhibit. Terry graduated from Greensboro College with a major in art. The following exhibits were featured with the appropriate books in the Cooleemee Branch: Enameling by local people World War II relics Children’s Story Hour began June 22 under the leadership of Mrs. Thomas Hunter with 21 children present. During the first 14 days of June 1960, 1330 books were circulated in the main library. In the same period of 1962, 2138 books were circulated for an increase of 808 books. The reference work had tripled in volume during the same study period. February 1963 The Board of Trustees approved a motion to hold regu lar meetings the third Thursday of each month at 11:00 AM in the library. The Trustees instructed the librarian to write Mrs. Knox Johnstone thanking her for presenting the majority of the radio prog rams the library sponsored each week. The librarian asked and received permission to spend $200 for the purchase of paperback books to meet the demand for better quality light fiction, westerns, mysteries, and science fiction. Mrs. Eugene Bowman, Chairman of the Board of Trustees, appointed Mr. John Groce and Mr s. Walter Woodson, Trustees, to select a lot for the new library. The librarian presented the following report: Children’s Story Hour was held each Friday morning from June 22 to August 23. Mrs. Tom Hunter told stories to children ages 4 through 8 with an average attendance of 15 children per session. Mrs. Z. N. Anderson gave the library a Currier and Ives print on which the Roll of Honor of the Mocksville Academy for the session ending May 28, 1884 is printed. Miss Flossie Martin and Mrs. Anderson gathered the historical data concerning the people whose names appear on the Honor Roll. That information was published in the Enterprise-Record and the Cooleemee Journal in July. On July 24, the librarian and Mrs. Huske visited the North Carolina Room of the University of North Carolina Library to learn the best method of filing and classifying the historical papers, pamphlets, community histories, pictures, etc that have been donated to the library by Miss Flossie Martin, Mrs. Lou Utley, Miss Willie Miller, Mrs. Z. N. Anderson, and by the relatives of Davie County Public Library 21 the late Miss Mary Jane Heitman. The County Commissioners authorized the purchase of a lockable metal filing cabinet to hold these valuable gifts and a project was started to classify and store them. The Heitman collection included a map of Davie County dated 1887. It was drawn by Professor J. T. Alderman who served as the Davie County Superintendent of Schools in 1880’s and early 1890’s. Miss Sarah Gaither paid for the framing of this map. On Saturday morning, September 1, the library presented Theresa Foster, former student assistant, broadcasting a children’s story from Davie County’s new radio station, WSDC. Beginning September 12, the library presented a weekly 15 minute radio program called “Lines from Your Library” on WSDC. The program was directed by Mrs. I. H. Huske working with a committee of local citizens. Mrs. Knox Johnstone presented the majority of the programs. Mrs. Garland Still made three posters for Mocksville and Cooleemee advertising the programs. The librarian and Mrs. Gaither Sanford went to Charlotte on September 7 for a training session on the Great Books Discussion Group. For the first year of the group meetings there was an average attendance of seven persons per meeting. Of the 15 persons on the roll, nine were from outside the Mocksville city limits. The second year group started January 28, 1963 under the leadership of Mrs. W. K. Hamrick and Mrs. Gaither Sanford. On September 11 the librarian spoke to the Mocksville Woman’s Club and presented the following needs: Adequate shelving was needed for adult books. According to the American Library Association standards the library had space for 6,268 books in the main room. The library owned 9,018 adult books. The library was arranged so that one person could supervise both the main room and the children’s room. This was necessary because the Assistant Librarian only worked 20 of the 43 hours the library was open each week. Space was needed to store back issues of magazines and newspapers. A 16mm projector and space to show films was needed. A room for museum pieces was needed. A book return bin for after hours return was needed. A clock was needed. During the September 11 meeting with the Mocksville Woman’s Club the librarian also presented the follo wing services volunteers could render: Pasting historical clippings Shelving books Typing historical material, book orders, etc Presenting radio programs Making a directory of clubs and organizations on 3x5 cards Filing catalog cards Davie County Public Library 22 Mrs. William Hall, president of the Mocksville Woman’s Club, appointed the following to serve as the Library Committee: Mrs. Eugene Bowman- chairman, Mrs. L. P. Martin, and Mrs. Gaither Sanford. This committee met in the library on September 26 with volunteers from the club. As a result Mrs. Gaither Sanford, Mrs. R. B. Sanford, Jr., Mrs. Joe Jones, Mrs. Knox Johnstone, Mrs. C. C. Chapman, Mrs. Woodrow Wilson, Mrs. Jack Allison, and Mrs. Dudley Collins worked a total of 62 hours on the following projects: pasting historical clippings, work on the Directory of Clubs and organizations of Davie County, typing, six radio programs, and filing catalog cards. This committee also started a Memorial Fund to be used for more library space. Money donated to this fund was put in the Savings and Loan Association. The Mocksville Woman’s Club gave the library $200 to purchase a Book Return bin to be placed outside of the library and a Book of Remembrance to record money donated to the Memorial Fund and books donated in memory of someone. Both items were purchased and a thank you letter was sent to the Woman’s Club. On November 1 the librarian, Mrs. Huske, and Mrs. Atchison attended the Piedmont Library Council meeting in Winston- Salem. Mrs. Smith, assistant bookmobile librarian, kept the library that day. Children’s Book Week was celebrated November 12-17 with special radio broadcasts, Library News columns in the two county newspapers, exhibits in the library, and no overdue charges for the week. Mrs. Ruth Gaither made a poster for the Children’s Room for this week of celebration. On October 9 seven senior scouts started working on their library stripe. They received some instruction on the use of the library and kept the children’s room when they could work after school. The library entry in the Christmas parade was made possible by the Heritage Furniture Co. and the Brownie Scout Troops. The Heritage Furniture Co. made sandwich boards for signs that were carried by four boys whose friends and mothers arranged for their costumes. The Brownie Scout Troops made and loaned Christmas decorations to the library. Beginning January 16 and each Wednesday morning after that a group of eight 3 -4 year olds visited the library to check out books and learn to use the library. During the last library year, 14 films and 49 books were borrowed on inter-library loan. During the first seven months of this year 33 films and 51 books had been borrowed. For the first seven months of this fiscal year 1,705 more books circulated from the main library than the same period last year. That number did not include the Cooleemee Branch Library or bookmobile circulation. May 1963 The Board of Trustees accepted the lot given by Mr. Knox Johnstone in memory of his mother and father, Mr. and Mrs. John B. Johnstone, for the location of the new library. The lot is located behind the Knox Johnstone buildings at the corner of Church and Main Streets. A tentative budget was adopted subject to county and city appropriations. Davie County Public Library 23 A motion was approved to raise the bookmobile librarian’s salary to $13.20 per day. June 25 1963 The budget for 1963-64 was discussed and passed. Mrs. Blackwelder was instructed to use her discretion in securing an additional staff member for the next fiscal year. The By-laws that were adopted when the library first opened in 1943 were read and revised. Mrs. Eugene Bowman, Chairman of the Trustees, agreed to ask the local Lion’s Club to donate records to the library for use by the blind citizens of the county. Mrs. Bowman and Mrs. Blackwelder were instructed to secure a typewriter for the library. The librarian submitted the following report: On March 8 Mrs. Blackwelder and Mrs. Etchison went to Winston-Salem and spent approximately $40.00 on paperback books. The loan of a display stand for the books was also secured. The Librarian-Trustee workshop was held in Salisbury on March 27. It was attended by Mr. Albert Howard, Mr. John Groce, Mrs. Eugene Bowman, and Mrs. Walter Woodson from the Board of Trustees and Mrs. Blackwelder. Martha James, a high school student, worked in the library 46 hours in the spring. Several groups had visited the library and received instruction in its use : one kindergarten class, one fourth grade class, three eighth grade classes, and the Special Class from the Negro school. For National Library Week in April Miss Flossie Martin helped the library staff feature the Historical collection. Mrs. Huske arranged an attractive exhibit of old pictures and a n 1835 map of North Carolina. She also arranged for several five minute spot recordings to be broadcast over WSDC during the week. The recordings were made by Mrs. Frank Clement, Mrs. Adelaide Smoot Ellis, Mrs. W. K. Hamrick, Mrs. Edgar Hoyle, Mrs. Calvin Myers, Mr. Peter Hairston, Mr. Ellis Leagans, Mr. Robert Ratchford, and Rev. Jack B. Yarbrough. In Cooleemee there were special showings of eight films borrowed from the State Library for Story Hour groups, Brownie Scouts, and third graders. There were 23 showings for 567 viewers. Open House was held for the teenagers twice during that week. On May 9 Mrs. Blackwelder, Mrs. Etchison, and Dr. W. T. Bird (Superintendent of the Davie Schools) attended the Piedmont Library Council meeting in Newton concerning the cooperation of the Public Library and public schools. Mrs. Huske arranged a display of books available in the library for an Open House held by Mrs. Frank Mock at Vernon’s Furniture Store in May. The open house exhibited crafts of Davie County. Also in May, Mrs. Blackwelder attended a meeting of the Extension Committee of the Piedmont Library Counc il in Statesville. The purpose of that committee was to study the general trends of library service in the area to determine if those services could be extended across county lines to more specialized centers. Branches, sub-branches, and bookmobiles were also discussed to determine the feasibility of producing guidelines or recommendations for good library service in Piedmont Davie County Public Library 24 North Carolina. It was decided that those guidelines and recommendations were impractical due to the wide variety of services available in the area. Miss Phyllis Snyder, State Library Consultant, advised that a professional surveyor would be coming to North Carolina to conduct a survey of facilities and services in all types of libraries: public, school, college an d university, and special libraries. The committee endorsed the survey. It also recommended that Miss Snyder explore the possibility of having a North Carolina library film produced depicting good library service. This committee would assist in determining what should be included in the film. June 1963 The Trustees presented the Ten Year Plan for the Davie County Public Library. In the next ten years the Board of Trustees: 1) Planned to formulate written policies regarding personnel and all library operatives. 2) Recognized the value of becoming a tax-supported institution and agreed to work toward that goal. 3) Hoped to have the library open some evening hours. 4) Planned to expand the collection of books, periodicals, pamphlets, and newspapers to include pictures, slides, music scores, maps, and recordings and to increase the use of films from the state library. 5) Planned to build the book collection to 40,000. 6) Planned to increase the staff until there were seven people employed, including one professional librarian. 7) Planned to build a library building with adequate physical facilities. August 1963 Mrs. Eugene Bowman, Chairman of the Board of Trustees asked the other Trustees to ask influential citizens to write Rep. Jame s Broyhill about a library bill before the legislature. Mrs. Bowman also requested Mr. John Groce, Trustee, and Mr. George Shutt, Trustee, to contact Mr. Hugh Lashmit, an architect in Winston-Salem and Mr. Hoyt Galvin, Director of Libraries in Mecklenburg County, concerning an architect in Charlotte. These architects would be considered for the new library. September 1963 Mr. Charles Morrison Grier, an architect from Charlotte, met with the Trustees. He reviewed his work as an architect and aske d to be employed as the architect for the new library. October 1963 Mr. Roy Hoffner joined the Board of Trustees to fill the unexpired term of Mrs. Walter Woodson. Mrs. Woodson passed away; she had been a member of the Board of Trustees since 1946. Davie County Public Library 25 A motion was carried to ask Mr. John Brock, lawyer, to have the Davie County Public Libr ary charter amended so that the Library can come under Davie County Government. A motion was carried unanimously to employ Mr. Charles Morrison Grier of Charlotte to be the architect for the new library. Mr. John Groce, Trustee, reported that the County would pay for the soil test and he had already contacted Mr. Grier to have that test made. Mrs. Blackwelder, librarian, was given permission to purchase a dry mount machine with the money Mrs. Walter Woodson donated to the library in 1961. A motion was carried to name the historical collection the “Flossie Martin Historical Collection”. Miss Martin spent many, many hours collecting and writing valuable material about Davie County and its citizens. The Mocksville Woman’s Club donated money raised by its Tour of Homes to the library. Mrs. Blackwelder was given permission to borrow 25 phonograph records by interlibrary loan to see if this would be a good pro ject. February 1964 Miss Phyllis Snyder, State Library Field Consultant, was scheduled to be in town on Fe bruary 14 to help with dissolving the library cooperation and to get under county or city-county government. Mrs. Eugene Bowman, Chairman of the Trustees, asked Mr. John Groce, Trustee, to inquire about the vacations of the county employees. A motion was carried to pay the library staff on a salary basis instead of being paid by the hour. Mr. George Shutt, Trustee, reported that the town zoning law required one parking space for every 200 square foot of building . Mr. Shutt and Mr. Knox Johnstone contacted Mr. J. C. Dwiggins in regard to the property next to the library lot. Mr. Dwiggins wanted $8,000.00 and lifetime interest in his property. Mr. Groce made a motion to consider another lot and ask Mr. Johnstone to ser ve on the Building Committee. The motion was seconded and approved. Mrs. Blackwelder presented the Librarian’s report for July- December 1963 (first six months of the fiscal year) with the following: In July Mrs. Jack Paige began work as secretary for the library. Her duties include work at the c irculation desk, collecting overdue books and fines, and typing all correspondence. Beginning July 1, books were loaned for three weeks instead of two, in accordance with other libraries in the state. A new Underwood 5 typewriter was purchased in July. The second year of the Great Books Discussion group started in August with Mr s. W. K. Hamrick and Mrs. L. G. Sanford as co- leaders. The library bought three sets of the books that were discussed. The librarian attended an Audio-Visual Workshop in Charlotte in August and heard discussions on how to circulate collections of framed prints, using films and slides, and how to start and update picture files. Davie County Public Library 26 As a result of the Piedmont Library Council meeting in Newton in May the bookmobile stopped taking books to the schools. Teachers were invited and urged to bring their classes to the library to check out books for classroom use. Because of this change, the librarian offered to assist Mrs. James Wall, the School Library Coordinator, with her work in the schools. S everal meetings were held with Mrs. Wall in her headquarters at Mocksville Elementary School and in the Davie County Public Library. The August 3, 1963 issue of State Magazine carried a picture and editorial about Miss Flossie Martin. The editorial told of the work Miss Martin had done in collecting, sorting, and indexing the history of Davie County. Mrs. Tom Hunter held 10 sessions of the Children’s Story Hour over the summer. The sessions were well attended. In September the librarian was invited to a meeting of the Book Section of the Winston-Salem Woman’s Club to hear reviews of new fall books. This meeting was helpful in selecting some of the new adult books that had just been published. Mrs. Huske, Assistant Librarian, and Mrs. Shepherd, Cooleemee Bran ch Librarian, attended a Publicity Workshop in Charlotte in September. Both were enthusiastic about the practical help that was received and had already put many of the ideas they learned into practice. The librarian attended the North Carolina Library Association Biennial Conference in Durham in October. Mrs. Phyllis Snyder, State Library Field Consultant, made an official visit to the library in November. National Book Week was observed November 11-16. Mrs. Huske directed the observation with a great deal of publicity in both county newspapers and a special story hour for pre -school children each morning on WSDC radio. Two kindergarten classes and 11 classes for Mocksville schools visited the main library. One class from the local school and two story hour groups visited the Cooleemee branch. There were 105 new registration cards signed during the week. The librarian attended a film preview session in Raleigh in November. This was the first time the Davie County Public Library was represented at a film preview session. The session was helpful in learning how library patrons could be helped in their selection of film. The librarian was also able to visit a new public library in Raleigh and talk with the librarians about pr ojects, library policies, etc. Mrs. Huske’s entry in the Christmas parade won $5.00 for third place. Several Cooleemee residents helped by loaning a truck, painting signs, etc. The slogan was “Keep up with What’s Cooking, Use Your Public Library”. The float depicted an old fashioned kitchen with a Majestic Toy cook stove and Jean Paige and Lisa Smith dressed in appropriate costumes. The library purchased two Christmas filmstrips. A $3.00 black and white strip was circulated twice while a colored $10.00 strip with sound circulated 14 times and was seen by about 305 people. As an experiment the library borrowed 50 records on interlibrary loan for circulation in Davie County. Although the records circulated 100 times the staff decided to discontinue this service until there is more room. Davie County Public Library 27 The County Commissioners let the library have an old vertical file and the crowded condition in the files was relieved. The public files were reworked and updated. Material about the various counties of North Carolina the States of the Union was collected and filed in the correct drawers. Numerous exhibits were displayed including one with invitations and newspaper clippings about the Mocksville Masonic Picnic. In December the Mocksville Home Demonstration Club presented the library with a check for $50.00 for the n ew library. Mrs. Knox Johnstone gave the 15 minute radio program each week, “Lines from Your Library”. There was an increase of 1,790 in the main library circulation and 321 in the Cooleemee branch circulation for the first six months of the fiscal year. Much work was done by the librarian on the plans for the new library. This included visits to public libraries in Hendersonville, Thomasville, Salisbury, Tarboro, and Raleigh. Library programs II and III were written during this period. A Tarmac dry mount press was purchased and installed on a table made and given to the library by Mr. Paige. Using “A Guide to Free and Inexpensive Filmstrips” from the State Library, all of the free filmstrips available for public libraries were ordered. 10 were received and would be available after viewing and cataloguing. Mrs. Paige and Theresa Foster wrote “Procedure for the Circulation Desk”. This was the start of a note book covering each process of library activity. A large collection of $100-$300 16mm film could be borrowed for 25¢ per film if the citizens had access to a projector. The card catalog in the work room holding the shelf list was full with a new section needed. The picture file was started but there was no place to keep it. March 1964 Mr. John Groce, Trustee, reported that the lot donated by Mr. Knox Johnstone for the new library was too small. Mr. Groce was asked by Mrs. Eugene Bowman, Chairman of the Board of Trustees, to investigate other available lots. Mrs. Blackwelder, Librarian, reported that she had been in contact with Mr. Paul Ballance, Mrs. Elizabeth Hughey, and Miss Phyllis Snyder, State Library Field Consultant, about forming a Regional library with Forsyth County. May 1964 Plans for the Summer Reading Program for first through eighth graders wa s outlined by Mrs. Blackwelder, librarian. The budget to be presented to the County Commissioners was approved. Mr. John Groce, Trustee, reported that the County had agreed to purchase the Dodd lot and half of the Martin lot for the new library building. Mr Groce had consulted Mr. Knox Johnstone about the advisability of the purchase and Mr. Johnstone approved. A motion was passed to contact the architect about preliminary drawings for the new location. Davie County Public Library 28 Mrs. Eugene Bowman, Chairman of the Board of Trustees, Mr. Groce, and Mrs. Blackwelder had met with Mr. John Brock, county attorney, about reorganizing the library as an agency of county government according to section 160 -65 of the General Statutes. Mr. Brock agreed to recommend this action to the County Com missioners. Mrs. Bowman asked Mr. Groce to ask Mr. Johnstone to be Chairman of a Fund Raising Committee for the new library. A motion was passed to pay library personnel by June 30 so that all local funds would be spent by the end of the fiscal year. June 1964 Mrs. Eugene Bowman, Chairman of the Board of Trustees, reporte d that she and Mrs. Blackwelder, librarian, presented the budget to the County Commissioners and Town Board. Both the County and Town increased the library appropriation over last year - the County $3,000.00 and the Town $300.00. While presenting the budget the need for a 16mm projector was stated. D. J. Mando, Mayor, offered to contact various civic cl ubs and ask for help in purchasing this item. The Trustees passed a motion to ask Mr. Mando to proceed with this project. Mr. John Groce, Trustee, reported on the work completed thus far in dissolving the library co-operative and becoming an agency of county government. Each trustee signed the papers drawn up by the County Attorney. Mr. Groce a lso reported that the County Commissioners would appoint the six members of the library board just as they do for other Boards or Agencies of the county. Two new appointments would be made every other year to serve for six years. No member could immediatel y succeed himself. Mrs. H. F. Latham’s and Mr. S. G. Wallace’s terms expired and they were to be replaced by Mrs. Queen Bess Kennon and Mr. Peter Hairston. At the beginning of July the Library Board members would be: Mr. George Shutt (June 30, 1966), Mrs. Queen Bess Kennnon (June 30, 1966), Mr. Roy Hoffner (June 30, 1968), Mr. Peter Hairston (June 30, 1968), Mr. John Groce (June 30, 1970), and Mrs. Eugene Bowman (June 30, 1970). A motion was passed to give full time employees two weeks of vacation and half time employees one week. Appreciation was expressed to Mrs. E. F. Etchison, bookmobile librarian for the past 13 years. Mrs. Etchison would begin work ing half time in the main library and would direct the work of the bookmobile. Mrs. Roy Marsh would become the bookmobile librarian beginning in July. Mrs. Armond Smith would continue assisting on the bookmobile three days each month. Mrs. Bowman reported that she would attend a sale of surplus equipment being held by Hanes, Inc. to search for a desk that was sadly needed by the library. Mrs. Bowman also reported that the deed for the Dodd lot had not been signed. Mr. George Shutt, Trustee, reported that he had the locks on the bookmobile repaired but there was more work needed. A motion was carried to have the needed repairs made. The White Foundation made a donation of $250.00 to the library. Mrs. Latham reported there was not enough money in the treasury to pay June salaries until after July 1, 1964. The Library Board By-laws were read and revised. Davie County Public Library 29 July 1964 Mrs. Eugene Bowman, Chairman of the Board of Trustees, welcomed Mrs. Queen Bess Kennon and Mr. Peter Hairston to the board and spoke of their duties and responsibilities. Mr. John Groce, Trustee, reported that all transactions had been completed and the l ibrary was an official agency of the County Government. Mr. Groce reported that efforts had been made but were not successful in getting the deed to the library lot signed. The following officers were elected: Chairman- Mrs. Eugene Bowman, Vice Chairman- Mr. John Groce, Secretary- Mrs. Paul Blackwelder, and Treasurer- Mrs. Jack Paige. Mr. Peter Hairston or Mrs. Bowman would countersign checks. Mr. Hairston asked that the Board approve all bills not in the budget. Mr. Hairston was asked to have Mrs. Paige bonded for $5,000.00. Mrs. Bowman appointed the following committees: Building (Mr. Groce, Mr. George Shutt, Mr. Roy Hoffner), Bookmobile Maintenance (Mr. Shutt), Liaison between Civic Organizations and the library (Mr. Hoffner), Memorial Fund (Mrs. Queen Be ss Kennon), and Finance (Mr. Hairston, Mrs. Paige, Mr. Hoffner, and Mrs. Paul Blackwelder). Mrs. Bowman reported that she bought five round tables, seven bookcases, one desk, one book truck, eight file boxes, and one stool at the Hanes, Inc. surplus equipment sale. Mrs. Paige was commended for the work she did with the Summer Reading Program. Mrs. Blackwelder gave the Librarian’s report for January 1, 1964 through June 30, 1964. Another used vertical file was obtained from the Court House and added to the work room, relieving pressure on the public files. A 15 drawer section was added to the shelf list catalog and every drawer was in use. Mrs. Huske and Mrs. Shepherd held a Fiction Fair in the Cooleemee Branch Library in January and February. Circulation increased from 411 to 670 during that time. Members of the Mocksville Woman’s Club spent 51 hours clipping for the historical file. In February all of the back issues of magazines that had been stored in the children’s room were moved into a room formerly occupied by the Welfare Department. Another room in the former Welfare Department was converted into a librarian’s office. During National Library Week Mr. Sherman Shore of the Winston -Salem Journal and Sentinel reviewed new books for an audience of approximately 60 people. This marked the first time books were reviewed for the public in Davie County. Also during the week the Mocksville Woman’s Club joined the library staff in honoring the two county historians , Miss Flossie Martin and Mr. Jim Wall, at a reception in the library. The bookmobile serviced the Farmington School in February as the school library was closed for the month. Davie County Public Library 30 Discussions continued in February and March with Miss Phyllis Snyder, State Library Field Consultant, and Mr. Paul Bal lance, Director of Forsyth County Libraries, about the possibility of forming a Region of Davie and Forsyth County Libraries. The bookmobile began a stop in the Cooleemee Shopping Center on Friday, March 13, from 11:00AM to 3:00PM as this is a convenient time for the two shifts at the mill. On March 11 the bookmobile began service to the prison camp. Approximately 35 books were left twice each month. Officials and inmates circulated these books on an average of four times per book. Mrs. Paige attended a Film Preview session in Charlotte in April and selected a film that was used to introduce the Summer Reading Program. In May Mrs. Blackwelder and Mrs. Huske reviewed a group of books for the Woman’s Civic Club of Cooleemee. In May Mrs. Blackwelder attended a Library Building Workshop in Raleigh. Also in May a group of fourth graders toured the library. In May Mrs. Paige and Mr. John Jones, Elementary School Supervisor, visited the nine elementary schools showing two films and presenting the Summer Reading Program. 674 children from various parts of the county registered at the main library, Cooleemee Branch, or bookmobile. Those who read 10 library books and report ed on each one received a reading certificate when school opened. Mrs. Tom Hunter directed story hour again for 4-8 year olds each Friday morning in the summer. There had been three sessions thus far with 52, 46, and 46 children in attendance. Three new bibliographies were compiled: Large Print Books for Tired Eyes (distributed to the Senior Citizens Club), Alc oholics Anonymous (for the new organization in the county), and Bibliography for Association of Retarded Children (updated). The 1963 edition of Time Tested List of Children’s Books was checked against holdings and books that were not found in the library were ordered. Also the Granger Poetry Index 1963 edition was purchased and all b ooks of poetry that are in Granger and Standard Catalog and Supplements were ordered. Mrs. Paige kept the Children’s Room open during all library hours since school closed. The First Methodist Church donated 30 records of the Bible for use by the blind. August 1964 Mr. John Groce, Trustee reported that the Dodd lot and half of the old Baptist parsonage lot had been purchased for the Count y for $11,500 as the site for the new library. The lot was approximately 128’ x 382’ and the County had notified the occupant of the Dodd house that it had to be vacated by September 1. Mr. Groce read a letter from Mr. Randall Harris, architect of Charles Morrison Grier Associates, recommending that the library should be 9,900 square feet. Mr. Groce made a motion to ask Mr. Harris to proceed with preliminary sketches. The librarian, M rs. Paul Blackwelder, was instructed to write Mr. Harris and ask him to submit designs suitable for the present lo t and inform the Board Davie County Public Library 31 of the cost of different fronts. He was also to be asked specifically about the type of material used in the construction of the new Hanes Knitting Company building. A questionnaire from E. J. Josey, librarian of Savannah State Colle ge, concerning Negro professional librarians serving on the staff of southern public libraries was reviewed. There would be no objection of the Board of Trustees, librarian, staff, or public to employing Negro professional librarians. The Mocksville Lion’s Club made a $60.00 donation to be used for the purchase of a 16mm projector. The matter of an auction sale of donated items was discussed and the librarian was instructed to ask the Mocksville Woman’s C lub if they would take on the sale as one of their projects. September 15, 1964 A called meeting of the Board of Trustees was held to discuss the architect’s preliminary drawings for the new library. A mot ion was passed to show these plans to two Trustees who were absent and then submit them to the State Li brary for approval. The pros and cons of presenting the plans to the public were discussed and it was decided that Mr. Peter Hairston, Trustee, would show the plans to the presidents of the industrial plants, Mr. Lester Martin, Mr. George Martin, and Rev. Fred Barnes, Baptist Minister (the library lot adjoins the Baptist property). Mrs. Paul Blackwelder, librarian, would show them to the two absent Board members, the Chairman of the County Commissioners, Mr. Knox Johnstone, the Superintendent of the County Schools, the County Attorney, the Mayor of Mocksville, and Miss Flossie Martin. September 28, 1964 A Statement of Intention to Apply for Federal Construction Funds Prior to June 30, 1965 was completed. Mrs. Bowman, Chairman of the Board of Trustees, welcomed Mr. Knox Johnstone who would direct the drive for funds for the new library. A tentative list of key workers was made. October 1964 A called meeting of the Board of Trustees was held with the following attending: Mrs. Eugene Bowman, Chairman of the Bo ard of Trustees; Mr. John Groce, Trustee; Mr. George Shutt, Trustee; Mr. Roy Hoffner, Trustee; Mr. Peter Hairston, Trustee; Mr. Knox Johnstone, Finance Chairman; Mrs. Paul Blackwelder, Librarian; Miss Phyllis Snyder, Field Consultant from the State Library; and architects Mr. Morrison Grier and Mr. Jerry Ledwell. Miss Snyder urged the Board to secure the local share of the funding for the new library by February as the state allotment o f construction money was on a first come first served basis and the percentage for which each county could qualify would be lower in the next fiscal year. Mrs. Bowman reported that the printing of letters, cards, etc would be part of the donation she and her husband would make. Davie County Public Library 32 Mr. Johnstone announced plans for a kick-off dinner at the Rotary Hut in November with 80-100 people invited. He asked Mrs. Bowman and Mr. Hairston to secure a speaker for the dinner. Plans were made for sending letters signed by Mr. Johnstone and the librarian to former Davie County citizens announcing the plans for the new library and asking for their support. December 1964 $17,980.00 was reported in hand for the new library. A motion was made and carried to leave the money in the Carolina Bank and Trust Company in Coole emee for the present and to leave the money in the Bank of Davie in the Building Fund checking account. It was suggested that those who donated toward the purchase of a 16mm projector should be listed in the Library News Column i n the Enterprise-Record. Mrs. Huske, Assistant Librarian, would include the following in that column: Mocksville Lion’s Club- $60.00, Mocksville Moose Lodge- $60.00, Fork Civic Club- $60.00, and Mocksville Seventh Day Adventist Church- $26.69. January 1965 It was reported that a total of $53,000 was in hand for building the new library. March 1965 The process of securing the legal title to the site of the new library was started. The architect’s specifications and drawings for the new library were discussed at length. April 1965 Bids for building the new library were opened, with the low bid of $137,700.00 from J. H. Allen, Inc. The motion to accept that bid on condition of the availability of Federal Funds and approval of the State Library was seconded and approved. May 1965 The program for the Groundbreaking Ceremony for the new library was presented. The donation of a flag and flag pole for the new library were discussed. The brick for the new library selected by the architect was approved. A committee was established to determine the interior and furnishing s of the new library. Hiring a planning consultant to aid in the process of procuring the interior and furnishings of the new library was also discussed . Per capita circulation of 3.2 meets the state average. Davie County Public Library 33 May 19, 1965 The Groundbreaking Ceremony for the new library was held. July 1965 Mr. Peter Hairston, the Chairman of the Fixtures and Furnishings Committee, presented a detailed report on the cost of the furnishings for the new library. The total sum required was $29,250.00. August 1965 The library was closed for inventory August 2-16, 1965. October 1965 Mrs. Jack Ward was elected Treasurer. Mr. Peter Hairston reported that the Fixtures and Furnishings Committee was almost complete with their work and the expenditu res were within budget. Until this year salaries were paid on the first of the month for work performed the previous month. This year was the first under County Government, which paid on the last day of the month. This change required 13 monthly payments for the fiscal year. The motion to make the 13th monthly payment using money from the Memorial Fund was seconded and carried. December 8, 1965 The Board of Trustees toured the new library. December 17, 1965 The Board of Trustees toured the new library. February 1966 A motion was seconded and approved to spend $750.00 for a Children’s Librarian for the three summer months. February 21, 1966 The new library opened to the public. Davie County Public Library 34 March 1966 Plans for the Dedication service for the new library were discussed. The service was to be held on Ap ril 24, 1966. Mr. Peter Hairston was thanked for his numerous talks on behalf of the library to various civic clubs. His talks emphasized t he funding of the new library which included a $200,000 building with no debt. A motion was seconded and approved for all full time employees to receive two weeks of vacation each fiscal year. There was a point-by-point discussion of the Ten Year Plan for the Davie County Public Library as adopted June 30, 1963. Notably, one point was to build a library building with adequate physical facilities. April 1966 Mr. Peter Hairston resigned as Finance Chairman as he had accepted a position on the State Library Committee. The budget for fiscal year 1966-67 was approved with the county appropriating $18,500.00 and the city $4,00 0.00. Mr. Fred Pierce, Cooleemee, and Mrs. Eva Dulin Walden, Advance were appointed by the County Commissioners to the Library Board. April 24, 1966 The new library was dedicated. July 1966 The circulation report for fiscal 1965-66 was presented by the librarian. The library was closed for six weeks during that time for inventory and moving into the new facility, causing the total circulation to drop. However, for the period of the last week in February 1966 to June 30, 1966 the circulation was 15,179 as compared to 12,786 for the same period in 1965, an increase of 2,393. Mr. Peter Hairston spoke about the need for a library tax vote in Davie County before June, 1967. August 1966 A motion was seconded and approved to pay for grounds maintenance from the fine money and to keep a record of those expenditures. A motion was seconded and approved for one staff member to work 20 hours per week for $2,250 per year. September 1966 A request was made for the mothers of four and five year olds in Davie County to hold a story hour one morning a week in the library. The request was granted for 45 minute sessions and the leaders were required to present an outline of each session t o the librarian for approval. Davie County Public Library 35 Third Quarter 1966 Library Report (July-September 1966) The Multi-Purpose Room was used for 11 library sponsored events with a total attendance of 422. The Children’s Story hour ended in August. The children were divided into two groups- preschool children in one group and first through third graders in the second group. Volunteers read stories to each group. The fourth Monday night programs attracted a total of 195 attendees for films and presentations of travel experiences. Since 1960 the circulation for the third quarter had increased 4,045 from 6,037 to 10,0 82. A total of 533 reference questions were answered. October 1966 The $2.00 fee for use of the 16mm projector was reduced to $1.00 as there was $22.00 in the fund and two spare bulbs. November 1966 Mrs. Paul B. Blackwelder resigned as librarian as she accepted a position on the staff of the Charlotte and Mecklenburg County Public Library. Funding for a branch library in Cooleemee was discussed. December 1966 Mr. John Groce was hired as director of the library at a salary of $300.00 per month. A committee was established to search for a qualified replacement librarian. January 1967 A motion for a new sick leave policy for library employees was seconded and approved. Employees with one year of service or m ore would be allowed two weeks of sick leave. Emp loyees with less than one year of service would be allowed one week of sick leave. A special extension of sick leave could be granted if necessary. The salary for part-time work was increased to $2.35 per hour. The salary of the Secretary of the Board of Trustees was increased $50.00 per month. February 1967 One interview for the position of County Librarian had been conducted. Petitions for the proposed library tax vote were being circulated. An increase in circulation in the Main Library and Cooleemee Br anch were reported. Davie County Public Library 36 April 1967 It was announced that the Library was to be included on the May Tour of Homes sponsored by the Mocksville Woman’s Club. A motion was seconded and approved to hire a Children’s Librarian for the summer. The duties included di rection of the Summer Story Hour and other library duties as needed. May 8, 1967 Additional interviews with candidates for the position of County Librarian were being arranged. May 11, 1967 The Board of Trustees met to interview another candidate for County Librarian. May 16, 1967 The proposed budget for 1967-1968 was revised and approved. The Board tried to interview another candidate for County Librarian via long distance but w as unable to reach the candidate. May 28, 1967 A motion was seconded and approved to appoint Mrs. I. H. Huske as Acting Librarian, with a salary raise of $50.00 per month. June 1967 A motion was seconded and approved to hire Miss Linda Anne Easley as County Librarian, effective September 1, 1967. A motion was seconded and approved to raise the part-time Children’s Librarian pay to $2.50 per hour for the work done in June and July. An announcement was made that a Friends of the Library group would be organized. July 1967 A motion to increase the salary of one part-time worker from $2.00 to $2.35 was seconded and approved. The Library developed a plan for sponsoring a Great Books Discussion Group that would start meeting in the fall. The Trustees approved the purchase of three sets of books for interested participants. Davie County Public Library 37 September 1967 The Board discussed the problem of books censured by patrons. Those books were to be made available for the Trustees to read and decide whether or not those should be available for circulation. October 1967 A motion was seconded and approved to let a contract to Pennington Chevrolet to paint the bookmobile at a cost of $110.00. A tentative date for the proposed bond issue was set for early 1968. The effort to organize a Friends of the Library group continued. January 1968 A motion was seconded and approved requesting the County Commissioners of Davie County to call a vote of the Davie County electors at the first general primary election to be held in the spring to authorize levying a tax of no more than five cents for the support of the Davie County Public Library. There were recent incidents of vandalism including bullet holes in the bookmobile and plate glass windows of the library. March 1968 There was further discussion of the vandalism reported in January. A fund was started to raise money for the purchase of a duplication machine. 1026 more books were circulated in February 1968 than in February 1967. Since the January meeting of the Trustees, 650 people were in the library for non -library functions. A circulating record collection and a stereo phonograph would be made available to the public in the near future. The library sponsored a chess tournament for players 12 to 18 years old in celebration of National Library Week. April 1968 The Mocksville Police reported they knew who vandalized the plate glass windows in January but had no proof. Therefore there was no arrest. The fund for the purchase of the duplication machine had $38.00 in it. May 1968 There was discussion about keeping the library open until 6:00 PM Tuesday through Friday. That would extend the hours by four per week. Davie County Public Library 38 June 1968 The librarian reported that this library was chosen by the North Carolina State Library to be a meeting place in July for one of a series of interviews conducted by the Arthur D. Little, Inc. Company on regional library development. Due to theft of a large amount of material from the History Room tighter restrictions were implemented on public use of the r oom. July 1968 Due to the dire financial future of the library, the Trustees agreed to contact large f inancial organizations, companies, and corporations to request financial aid. The interview by Arthur D. Little, Inc. Company for the state library was held on July 11 with librarians of surrounding counties attending. August 1968 The dire financial future of the library was again discussed. The Trustees agreed to contact the state about possible financial help. October 1968 The hours of the library were changed from 9 – 5 Tuesday through Friday to 10 - 6 effective November 12, 1968. The librarian reported that several people had approached her about the library ordering books for them from Baker and Taylor Company. The library was able to order books at a 30% savings. Due to potential problems the Board agreed that the library would only order books for staff members, Board members, and ex-Board members. The Board passed the following resolutions concerning vacations: A newly hired employee had to work eight months before any paid vacation time could be taken, and then only assuming the employee would work the full 12 months of the first year of employment. All future vacations could be taken any time during the 12 month year that started the month the employee was hired. After taking vacation time accumulated prior to these resolutions, all vacation time had to be taken within the 12 month year starting with the month the employee was hired. Vacation time could no longer be accumulated. Vacation time could be taken all at once or at intervals at the agreement of the employee and librarian. Time for legal holidays falling within the vacation or regular days off could be taken at a later date. November 1968 The Board continued its discussions concerning vacations and sick leave, passing the following: Davie County Public Library 39 All half-time employees would receive five half-days of vacation during the first two years. After the first two years they would receive 10 half-days. An employee had to work at least 20 hours per week on a regular schedule to be eligible for vacation. All full-time non-professional employees received one week (five full days) of vacation during the first two years of employment. After the first two years they received two weeks (10 full days) of vacation. A professional librarian received two weeks of vacation for the first two years of employment. After two years the vacation time for full-time professionals increased to three weeks. Legal holidays during which the library was closed amounted to 11 days per year, equal to more than two weeks of full -time vacation pay. New non-professional employees would start at no less than the Federal minimum wage in effect at the time. Salaries for non-professionals were set by the Board of Trustees and the librarian. Salaries for professionals were set by the Board of Trustees. Sick leave with pay was based on a five-day work week and was allowed to all full-time employees and half-time employees working on a regular schedule. This excluded temporary employees and substitutes. Sick leave was granted due to illness, injury, or medical/dental/optical exams that could not be arr anged outside of working hours. The librarian was given authority to request a doctor’s certificate in case of frequent requests for sick leave. Each full-time employee was granted one day of sick leave per month, cumulative up to 40 working days but must be used for illness. Half-time employees could accrue sick leave at a rate of one half day per month, cumulative up to 40 half days. As of the resolution each full-time employee was credited with 12 sick leave days. All half-time employees were credited with 12 half days of sick leave. The Trustees agreed to contact the Mill to request a raise for the librarian at the Cooleemee Branch. The Trustees instructed the Librarian to inquire of the Institute of Government at UNC -Chapel Hill about having a local act passed by the next legislative session authorizing the Davie County Commissioners to use surplus tax funds for library support. A motion was seconded and approved to increase the salary of the librarian to $7,500.00 per year retroactive to September 1, 1968 December 1968 The Librarian informed the Board that the Assistant Librarian was unhappy with her salary. The Board agreed to consider the m atter for future action. The Board agreed to pursue the possibility of introducing a bill in the upcoming legisl ative session that would allow the Davie County Commissioners to use surplus tax funds to support the library. Davie County Public Library 40 It was reported that the salary of the librarian at the Cooleemee Branch was set in Greensboro and the Mill in Cooleemee had no authority over it. January 1969 Circulation for 1968 was 37,629. Plan for permanent art collection was discussed. An Advance branch library was discussed. March 1969 An 8mm film collection will circulate for six months. Cooleemee library will not be affected by mill closing. April 1969. Emergency meeting to authorize county commissioners to levy a tax for the support and maintenance of the library. Sunday service was discussed; waiting to see the Winston-Salem experiment results. July 1969 Library employees now under local government retirement system. Library written out of town budget. Linda Easley, library director resigns effective August 31, 1969. Olivia Huske is assistant librarian. February 1970 Nancy Fullbright, hired as director, effective July 1. June 1970 Uncertain situation of the Cooleemee library was discussed. Multipurpose room locked off from rest of building when group meetings are held. This avoids staff overtime opening room for night meetings. September 1970 Cooleemee library was discussed. The main library supplies 65 to 75 percent of collection. Davie County Public Library 41 Cooleemee Recreation Commission will operate the branch library through December 1970. Library assistance funds will be needed January-July 1970 by the commission. December 1970 Letter sent to Cooleemee Recreation Commission, stating Erwin Mills provides qualified librarian, pay their salary, furnish building, and bookmobile leaves books each month. January 1971 County Commissioners give grant of $1,000 for operation of Cooleemee Library. Money was put in library general fund to pay librarian salary until July 1971. Carolyn White, 15 hour librarian, effective January 25. March 1971 Grant being made available to assist staff members to begin or continue Library Science studies. Money will pay salary during time in school. April 1971 Salaries were listed. Mrs. Fullbright $7,250; Mrs. Huske $5,400; Mrs. Smith $5,000; Doris Frye $2.45 hourly; Bookmobile girls $10.50 per day; Carolyn White $1.95 hourly; Kat Ward $2.40. November 1971 Because of teenager noise, library may close at 7 or 7:30. The shorting of time will be added on Saturdays. More services will be offered on Saturdays. Paperbacks not being bought by library but received as donations. Not always read by staff. February 1972 Necessity and possibility of raising all staff salaries at time of director’s increase by 5%. July 1972 Eva Walden is off the board after six years. Davie County Public Library 42 August 1972 Mrs. Fullbright approached by representatives of Forsyth and Davison County Libraries about possibilities and prospects of forming a regional system. Strictly in investigative stage. Only a consideration out of present dire financial situation. Doris Frye leaves position of secretary-bookkeeper. Estelle Smith hired at $2.15 per hour. Nancy Fullbright writes letter to Woodson Foundation of acknowledgement and support. DCPL History October 1972 Letter received by Nancy Fullbright from NC Department of Art, Culture and History, stating how a regional library would work concerning borrowing materials between libraries. Approval of county commissioners would be needed. November 1972 Discussed budget meeting with county commissioners, including deficit and federal aid. January 1973 Library’s operating hours were discussed. Forty four hours, open one night (Mondays), no Sundays, with 3 full time and 1 part time staff. This is comparable to adjacent counties. February 1973 Loss of federal aid money ($2,571.00) and personal grant money ($534.00), with hopes that Commissioners will make up $3,000. Discussed using fluorescent bulbs in library at cost of $96 for a box of 24. Librarian Region G report meeting talked about reciprocal borrowing in seven county region. Reciprocal borrowing was approved for one year starting July 1, 1973. March 1973 Regional library services between Davie and Davidson libraries, pending approval by the state. Guidelines were drawn up for use of materials and funds. April 1973 Proposed regional library postponed, since it wasn’t approved by state library and local administrative authority would be lost. Davie County Public Library 43 June 1973 Storytime at Cooleemee library to begin to help increase library usage. September 1973 Proposal of having a book sale to get rid of donated and repair books. Newspaper ad was placed for bookmobile bids. November 1973 Nancy Fullbright resigns to take director position at Davidson County Library. February 1974 A check for $1,000 was received from the Woodson Fundation. May 1974 David G. Fergusson interviewed and hired as library director effective July 1, 1974. July 1974 Director, assistant director and circulation librarian positions do not elect to participate in the county retirement program, as they consider themselves library board employees. November 1974 Discussion of bookmobile service to Bermuda Run. May 1975 Doris Frye, circulation librarian, said there had been 299 new patron registrations since January 1. Total patron registrations is 4,895. July 1975 Gail Ijames is new part time children’s librarian and Margaret Borden is new bookkeeper. Photo copy price approved to 20 cents. Seven page library personnel policy was approved, effective September 15, 1975. Davie County Public Library 44 February 1976 Discussed inquiries on having later library hours for working people and students. May 1976 Letter sent to Mocksville mayor, Arlen Devito, asking for increase of $4,000 to library. June 1976 Discussion about censorship and pornography in the library. February 1977 Reading Is Fundamental project was discussed. January 1978 Hughes Historical Map of Davie County was shown. County purchased maps and proceeds go to library, for history room materials. Price is $2.50. August 1978 Proposal to authorize a campaign to raise money, $6,890, for a Baldwin grand piano to be given to the library. February 1979 Price of James Wall’s book, History of Davie County, was raised from $8.50 to $15 due to shortage of remaining books. Using bookmobile in Cooleemee Shopping Center to draw people to branch library. Proposing to charge for overdues per notice. February 1980 Valeria Slogick resigns as bookmobile representative. Shortage of staff and need for longer hours at main library could force Cooleemee library to be closed. Proposal to use bookmobile in Cooleemee Shopping Center. March 1980 Thursday evening hours proposed. Davie County Public Library 45 April 1980 Reregistration of patrons with new cards and protectors. Jane Shore is new bookmobile representative. October 1980 David Fergusson resigns as library director effective November 30, 1980. Discussion about paid to unpaid lunches, could result in longer library hours. Work hours now 7 ½, like rest of county. Gail Ijames to be interim library director. November 1980 Library hours to reflect 7 ½ days: Mondays open at 12:30pm , Tues, Wed, Fri open until 5:30. January 1981 Bookmobile employees must be paid by the hour not the job, effective February 1, 1981. Barbara Clontz transferred from bookmobile to technical processing. Job description questionnaires filled out by staff. Will be used in job classificat ion and pay plan for county employees. Saturday hours changed from 9am to 2pm, effective February 1, 1981. March 1981 Ruth Hoyle hired as library director, effective March 1, 1981. April 1981 Budget request for 1981-1982 ($128,537.00) was discussed. Moving the Cooleemee branch from the Cooleemee Recreation Building to the Cooleemee Shopping Center was discussed. June 1981 Budget was approved for $110,000.00. Building space for the Cooleemee branch at the Cooleemee Shopping Center is available after June 15. Ruth Hoyle showed board member copy of form, called Request for Reconsideration of a Book, used by many libraries if someone finds a book objectionable. Davie County Public Library 46 July 1981 Approval for the monthly rent ($150.00) at the Cooleemee Shopping Center for the branch Library. Ruth Hoyle officially assumes library director position on August 24th. Vote not to allow posters to be displayed in library. Ruth Hoyle to look into obtaining bulletin board for poster displays. New typewriter purchased with $600 from Mocksville Jaycee donation. Old one will be for public usage. Charges for lost library cards ($.25, $.50, $.75 and $1) was proposed. Funds from the Woodson Foundation paid for 66 rolls of microfilm from the Department of Archives and History and placed in the History Room. Library is also purchasing microfilm records of the Davie County Enterprise-Record from 1922-1980. August 1981 Discussion of applying for a grant through the Appalachian Regional Commission to fund a new library in Cooleemee but to temporarily rent a building in the Cooleemee Shopping Center. Patricia Summers approved as permanent bookmobile employee. No charge to use public typewriter, but need staff approval to use. October 1981 Progress of the ACR grant includes requirement of a permanent building site. Ruth Hoyle to contact Davie County Board of Education acquiring land next to Cooleemee Fire Station. Size of building should be 2,000 square feet and include a meeting room. Looking into matching funds from the state. Ruth Hoyle and county manager met with Council of Government on October 9 to discuss ARC grant. January 1982 Ruth Hoyle, Librarian, informed the board that the ARC grant for a branch library in Cooleemee was turned down due to lack of funds. Proposed fine increase from 1 cent to 5 cents was approved and to institute a grace period. Davie County Public Library 47 February 1982 Overdue fines approved from 1 cent to 2 cents, following a one week grace period. A state library consultant would be here in March to discuss the history room expansion and the idea of starting a Friends of the Library in Davie County. April 1982 The building that the Board is considering for the Cooleemee Branch Library is needing a large number of repairs. State Library consultant will see building on April 7. April 29, 1982 Cooleemee Branch Library will close at the recreational center. The bookmobile will go to Cooleemee Shopping Center on Fridays and story hour will be held at the First Presbyterian Church in Cooleemee. From a workshop that Ruth Hoyle attended came an idea of schools and libraries working together. To promote this, the library will have a fine free week the last week in May. May 1982 County commissioners did not approved funding $200,000 in matching mon ey for the ARC grant. Proposed that the commissioners might approve a smaller amount of matching funds. Property in Cooleemee for proposed new branch library will be available before Dec. 15. Phone service at the branch library to be discontinued. Discussion of what to do with books and other equipment at the recreational center. Possibility of putting boxes for book drops in various locations throughout the county. Ruth Hoyle proposed limiting number of books new residents without proper identification can check out. Motion passed. June 1982 Mr E.C. Tatum resigned as Chairman of Board of Trustees. Rob Foster elected Chairman. Circulation is up in Cooleemee since bookmobile started new schedule there. Looking into book drop in Advance in one of the Advance stores. Mr. Foster will check with contractor regarding cost of constructing a 2,000 square foot Building and present findings to county manager. Davie County Public Library 48 July 1982 Ruth Hoyle received letter from Woodson Foundation stating it would take up the library’s request for funding the Cooleemee Library. A proposal requesting $25,000 from the Z. Smith Reynolds Foundation will be submitted. The Board will meet with the County Commissioners to discuss the Cooleemee Library. August 1982 Ruth Hoyle read letter from County Commissioners supporting the idea of a branch library in Cooleemee. A letter will be written to Governor Hunt requesting funds for the proposed branch library. Phil Barton of Salisbury will meet with the Board in Octo ber to discuss forming Friends of the Library group in Davie County. September 1982 Letter from Governor Hunt’s secretary said there was no ARC funds available. Meeting with James Woodson to discuss obtaining money for proposed branch library. Will contact Hanes Foundation about obtaining money. Ms. Ruth Hoyle, Librarian, gave the following report: A book sale netted $188.00. The Lion’s Club gave the library $300.00 for purchasing large print books. The bookmobile would begin stopping at Autumn Care in October. November 1982 Phil Barton, Rowan County Library Director, spoke to Board about forming a Friends of the Library group. It would be an advocacy group and assist in library services. Discussion about funding the Cooleemee Branch library with money from Woodson Foundation and Hanes Foundation. January 1983 Ms. Ruth Hoyle, Librarian, suggested having a small group of interested persons meet with the Trustees to discuss organizing a Friends of the Library group. Ms. Hoyle shared a letter from the Z. Smith Reynolds Foundation stating they were not able to grant the request for funds for the new Cooleemee branch library. The library would start storytime on the fourth Wednesday of each month at 10:00 AM at Shady Grove School. The bookmobile would be there at the same time. Davie County Public Library 49 March 1983 The Friends of the Library pre-organizational committee met in March. A $5,000.00 grant from the Woodson Foundation was received and would be used for reference materials and a microfilm reader - printer. April 1983 Five year limit for overdue books approved. Ms. Ruth Hoyle, Librarian, reported the state of North Carolina was to receive $1,000,000.00 through the Emergency Jobs Bill. She planned to apply for money to build a ramp and bathroom facilities for the handicapped and install an energy -efficient heating and cooling system. June 1983 A budget of $121,000.00 for the library for fiscal 1983-84 was approved by the County Commissioners. Ms. Ruth Hoyle, Librarian, reported that according to state law, any public library employing more than four people was required to register voters. July 1983 Ms. Ruth Hoyle, Librarian, reported that the parking lot needed to be repainted. She agreed to speak with Mr. Jim Wall, Town Board member, and Mr. Terry Bralley, Town Manager, about the matter. Much discussion centered around how to spend the $27,144.00 in additional state aid that had been received. Ms. Hoyle presented a plan to hire a full-time person for circulation, increase one part-time worker’s hours from 15 to 20 hours per week, make some salary adjustments for other workers, increase the budget for books, periodicals, etc. A motion was made and carried approving Ms. Hoyle’s plans for the additional funds. August 1983 The Trustees approved spending the $27,144.00 as follows: increase the librarian’s salary to $15,336.00 , hire a new person for circulation, increase the book budget by $10,000, increase the budget for audio-visual equipment by $500.00, add $100.00 to the cost of processing various aspects of the library operation, and add $300.00 to the travel expense budge t. A motion was made and approved to use the rest of the money for capital gains and improvements with a ramp at the rear of the building high on the priority list. Davie County Public Library 50 November 1983 Fees were set for lost books and materials. Ms. Ruth Hoyle, Librarian, presented tentative architectural plans for the ramp at the rear of the building. January 1984 Ms. Ruth Hoyle, Librarian, presented the following report: Little progress was made on the bid process for the proposed ramp. The library did not receive the grant from the Z. Smith Reynolds Foundation. The library had asked the Woodson Foundation for funds for reference materials. The Friends of the Davie County Public Library met in January with approximately 20 members in attendance. Mrs. Markland, Trustee, was trying to find a location in the Shady Grove community for story hour to meet. The library was in the process of purchasing a new Thomas Register and would offer the old one to the high school library. The Trustees adopted as set of rules governing the use of the library. Mr. Jim Wall, county historian, was working on a new edition of his History of Davie County. The Trustees unanimously approved a motion to endorse the book and request the needed funds for publishing it from the County Commissioners. The library received a gift of $200 from the Women’s Civic League of Mocksville. The library had a reciprocal borrowing agreement with all surrounding counties except Iredell. The librarian was instructed t o contact the Iredell County Library Director about the possibility of an agreement. March 1, 1984 Ms. Markland, Trustee, reported that the Shady Grove story time had moved from the school to Advance Baptist Church and that attendance was good. Ms. Ruth Hoyle, Librarian, reported that the roof needed major repairs. March 15, 1984 Board of Trustees Chairman Foster presented a bid of $21,582.00 from Graham Roofing for repairing the library roof. May 1984 Board of Trustees Chairman Foster had spoken with Wilson Graham about repairing the roof and Mr. Graham was to contact the County Manager, Charles Mashburn. Mr. Foster had also spoken to John Leach about building the ramp. Davie County Public Library 51 A severe storm over Memorial Day Weekend caused water to leak through a broken vent on the roof into the storeroom, damaging electrical breakers and items stored there. Major repairs were needed on the air conditioner. Mr. Mashburn treated the situation as an emergency and began repairs immediately. A new lock was installed on the loading dock door as the original fell apart. The current smoking policy was discussed and it was agreed to continue with the policy as it was. New shades or blinds were needed in the multi-purpose room and this would be a good fundraising project for a group or organization. The Summer Reading Program was to start June 4. The bookmobile would stop at William R. Davie School every Friday morning for nine weeks during the summer. June 1984 Board of Trustees Chairman Foster agreed to contact Mr. John Leach about the ramp. Mr. Foster also agreed to contact Mr. Charles Mashburn, County Manager, to obtain the specifications for the library roof. Then the library could accept bids for a new roof. Rev. Ijames’ and Mr. Tatum’s terms as Trustees expired this month. The Trustees unanimously passed a motion to recommend bot h for new terms. That recommendation would be sent to Mr. Mashburn. An offer had been made by the Friends of the Library to sponsor an ice cream party for the children in the Summer Reading Program. A motion was made and passed unanimously to accept this o ffer. New rules for use of the piano were accepted. July 1984 State Representative Betsy Cochrane was a guest at the meeting and reported that $10,000.00 in “pork barrel” funds had been designated for the library. Several uses for the money were discussed . Ms. Ruth Hoyle, Librarian, reported that the library is to receive $3,267.00 in LCSA money to be used to expand the large -print collection. Rev. Ijames and Mr. Tatum had been re-appointed to the Board of Trustees. Ms. Hoyle reported that advertisements for bids for the roof repair would begin as soon as the specifications were complete. August 1984 Mr. John Leach submitted a bid of $2,850.00 for the ramp at the rear of the library. The motion to accept the bid was approve d. Davie County Public Library 52 Ms. Ruth Hoyle, Librarian, would talk with Mr. Charles Mashburn, County Manager, about writing the specifications for the roof and would try to advertise for bids prior to the September meeting. Ms. Hoyle suggested spending the $10,000.00 in “pork barrel” funding for new shelving, maki ng a microfilm and microfiche reading area, and purchasing a microcomputer. A motion was made and approved to a accept Ms. Hoyle’s outline. September 1984 Ms. Ruth Hoyle, Librarian, reported that Mr. Leach would start on the ramp in October. She also repo rted that the advertisements for bids for the new roof had been placed in the “Enterprise”. October 1984 Margaret Borden resigns as library book-keeper. Ms. Ruth Hoyle, Librarian, reported that Mr. John Leach would start on the ramp in November. Graham Roofing would repair the roof starting in November with a December completion date. Ms. Hoyle reported that the County Commissioners approved the tentative plan to spend the $10,000.00 in “pork barrel” funds as she outlined in the August meeting to enclose the microfilm reading room, build additional shelving, and buy a microcomputer. February 1985 A bi-monthly Saturday morning program of Bible Stories would start in March. Ms. Ruth Hoyle, Librarian, reported that the Woodson Foundation had granted the library $3,500.00 for new books and she had also received supplemental funds of $953.00 from LCSA for books. Ms. Hoyle also reported that the ramp addition and roof repairs were complete. The addition to the History Room and additional shelving was in progress. Ms. Hoyle suggested that the Board needed to consider the cost of painting the library in the budget for next year. Friends of the Library will coordinate Reading is Fundamental program with the Summer Reading program. March 1985 Ms. Ruth Hoyle, Librarian, reported that there was a bill in the state legislature that would increase state aid to public libraries by $3 million. She has written to all of our local representatives regarding this proposal. Ms. Hoyle also reported that the generator on the bookmobile needs to be repaired. Davie County Public Library 53 April 1985 Ms. Ruth Hoyle, Librarian, reported that the generator on the bookmobile had been repaired. Ms. Hoyle also reported that Mr. Jim Wall’s book was at the publisher. Mr. Wall agreed to purchase 100 copies and asked th e History Fund to purchase another 100 copies. The Trustees unanimously approved a motion to that effect. Celebration of library’s 20th anniversary was held April 6th. May 1985 Ms. Ruth Hoyle, Librarian, reported that the bill for state aid for public libraries would come to a vote in the legislature in two weeks. She encouraged board members to contact the local legislators and request their support. Ms. Hoyle also reported that there was a bill in legislative committee that would assure the confidentiali ty of library users’ records. Following the discussion, Mr. E. C. Tatum, trustee, made a motion that the board formally adopt the policy of the American Li brary Association which specifically recognized circulation and other records identifying the names of library users to be confidential in nature. Mr. Foster seconded the motion and it passed unanimously. Ms. Hoyle reported that an anonymous donor would give $1-2 thousand dollars as a memorial to Elizabeth LeGrande. The money would be used for books and other material for the visually handicapped. Ms. Hoyle reported that Davie County was in the process of adopting a pay scale and job classification system. June 1985 Ms. Ruth Hoyle, Librarian, reported that the state aid bill had not been voted on but the bill regarding confidentiality of library users’ records had passed the House. Ms. Hoyle reported that Mr. E. C. Morris had donated $5,000.00 to the library. The interest from this money would be used to purchase materials for the visually handicapped. July 1985 Ms. Ruth Hoyle, Librarian, reported that the state aid bill had been approved by the legislature. The Davie County Library should receive approximately $19,000.00. The Board agreed to decide on how to spend that money at the next meeting. The Mocksville Woman’s Club planted plants around the large tree in front of the library. Roberta Goodwin presented a program on child safety to the children in the Summer Reading Program. The Board agreed that it was time to start thinking seriously about expansio n. Davie County Public Library 54 August 1985 Most of the discussion centered on how to spend the library’s additional $18,000.00 in state aid. A motion was made and appro ved to work with the First Baptist Church about paving the parking lot next to the library. Another motion was pass ed to add a part-time non-professional staff member. Another motion was passed to purchase books, periodicals, audio-visual material, computer software, postage, and special projects under the discretion of the librarian. Ms. Ruth Hoyle, Librarian, reported that she and Mr. Jim Wall would ask the County Commissioners if the library could handle the sale of his book. September 1985 Mr. Robert Foster, Trustee, had spoken with the Deacons of First Baptist Church about paving the parking lot used jointly by the library and church. The Deacons agreed that this was a good idea. Miss Nancy Prater, a senior at Davie County High School, had been hired as a page. Mrs. Ruby Markland, Trustee, made a motion to hire a full-time non-professional staff member. The motion was approved unanimously. Mr. Jim Wall’s new book was now available and the library was handling the money from the sales. Mrs. Ella Gray Smith, Trustee, made a motion that Carol Forrest start the wood carvings of Mother Goose characters for the children’s area. The motion was approved unanimously. October 1985 Ms. Ruth Hoyle, Librarian, reported that she met with the County Commissioners regarding the state aid money and a budget amendment was approved. She started interviewing candidates for the new posi tion approved in the budget amendment. Rev. Ivan Ijames, Trustee, made a motion that instead of holding periodic sales of discarded books that shelves for the discarded books could be added in the hall and the books could be sold on an ongoing basis. The m otion was passed unanimously. Ms. Hoyle also reported that: Mr. Jim Wall’s book was selling well. The wood carving work would be started soon. The Elizabeth LeGrand Trust had been established. This Trust would provide $1,200.00 per year to purchase materials for the blind and visually handicapped. On February 21, 1986 the Library would be 20 years old. Plans for special events were discussed. Mr. E. C. Tatum, Trustee, made a motion that the trustees ask the commissioners to recommend one commissioner to an ex-officio seat on the Board of Trustees. The motion was unanimously approved. Davie County Public Library 55 January 1986 Ms. Ruth Hoyle, Librarian, reported the following: $219.90 had been raised from the sale of discarded books. Helen Everhart had been hired as a part- time library assistant. Muriel Isaac had been hired for a full-time position. County Commissioners R. C. Smith and Lawrence Reavis had been appointed to the library committee. On February 15 a representative of the IRS would be available to help people with their income taxes. On March 6, 13, and 20 a free Financial Management Seminar would be offered. Mr. Robert Foster, Trustee, reported that County Manager Mashburn was interested in paving the parking lot as a joint effort of the library and First Baptist Church. Ms. Hoyle pointed out that lights were needed in the front of the library but the Trustees decided to delay action on that action until a decision was made about the parking lot. February 1986 Ms. Hoyle, Librarian, reported that she had spoken with Terr y Bralley, Town Manager, about paving the parking lot and it may be possible for the town to help with this project. She and Mr. Robert Foster, Trustee, would meet with members of First Baptist Church to discuss what the Church would like to do. An estimat e of the cost of the paving would be needed to present to the county and town for their support. Ms. Hoyle reported that the Friends of the Library met and elected Don Bowles as the new president. The Friends were considering coordinating the Reading is Fundamental program with the Summer Reading Program. They would have to raise $1,500.00 to buy each child a book. They also planned to do a video ID program in the summer. On Sunday, April 6 the library planned to have a reception to celebrate its 20 th year. The reception would honor former trustees and librarians and the Mocksville Woman’s Club would furnish the refreshments. April 1986 Mr. Robert Foster, Trustee, reported that he had spoken with members of First Baptist Church about paving the parking lot and they were going to appoint a committee to work with the trustees on this project. Ms. Ruth Hoyle, Librarian, reported that the friends of the Library wanted to have a Book Fair to raise money. Mr. E. C. Tatu m, Trustee, made a motion to allow the Friends to use the multi-purpose room. The motion was seconded and approved. Ms. Hoyle gave the following report: The reception celebrating the library’s 20th anniversary was successful with over 100 people attending. The Woodson Foundation had given the library $3,000.00. The Historical Society had given the library $665.00 for the use of library facilities. Davie County Public Library 56 The library received an extra $1,300.00 in state aid. Ms. Hoyle suggested purchasing an electronic lettering machine, new typewriter, selections for the shelf list, and a map case for the History Room. Mrs. Ruby Markland, Trustee, made a motion to that affect and the motion was approved and carried. The library received $2,000.00 in memory of Mrs. Helen Bahnson Martin. Ms. Hoyle suggested starting a build ing fund with that money. May 1986 The County Commissioners approved the request to help pave the parking lot, which was owned by First Baptist Church. The Commissioners agreed to pay 50% of the cost of the paving up to $8,000.00. County Attorney John Bro ck was to work with the Church to draw up an agreement. (The agreement precedes the minutes of the May 22, 1986 Trustees meeting.) The Town of Cooleemee spoke with the County Commissioners about a location for a Cooleemee branch library. The Trustees approved submitting a request for $6,000.00 in additional funds to provide library service in Cooleemee. The Town of Cooleemee would provide shelving and other furnishings. Tammy Naylor replaced Nancy Prater in the library page position. The Summer Reading Program was scheduled to start on June 2. June 1986 The Town of Cooleemee was building shelves for the branch library and Baker Furniture had donated a desk. The Cooleemee Branc h Library was scheduled to open the second week of July. Ms. Ruth Hoyle, Librarian, reported that Mrs. Ella Gray Smith’s and Mr. Robert Foster’s terms on the Board of Trustees would expire this month. Rev. Ivan Ijames, Trustee, made a motion that Mrs. Smith and Mr. Foster be recommended to the County Commissioners for reappointment. The motion was seconded and passed. August 1986 Ms. Ruth Hoyle, Librarian, reported that the Cooleemee Branch Library was operating. 118 people attended the reception in Jul y and Baker Furniture donated a coffee table. The by-laws were reviewed. Mrs. Ella Gray Smith, Trustee, made a motion to allow trustees to serve an unlimited number of terms. The motion passed unanimously. Mr. E. C. Tatum, Trustee, made a motion that the officers of the board remain the same as the previous year. That motion also passed unanimously. The Board decided not to renew its membership in ALTA. Ms. Hoyle reported that the auditor said the library must use a pre-numbered book for acknowledging gifts and materials. Ms. Hoyle also reported the Summer Reading Program was successfully completed. Davie County Public Library 57 September 1986 Storytime discontinued in Advance, but bookmobile will still continue. Bermuda Run will be added as a stop. Tammy Naylor resigned as page and Darryl Parker, Jr. replaced her. October 1986 Ms. Ruth Hoyle, Librarian, reported that she had decided to have monthly staff meetings. Library employees would come to work early and take comp time. Mrs. Ruby Markland, Trustee, made a motion to take advantage of the foreign language library program in Fayetteville. The mot ion passed unanimously. Ms. Hoyle reported the library would have a bibliography of books and magazines dealing with health and nutrition. The bibliography would be on display at the Davie County Health Department’s Health fair in November. January 1987 Mr. E. C. Tatum, Trustee, made a motion to allow a portrait of Mr. Avery Foster to be hung in the History Room. The motion was seconded and approved. A library patron requested reconsideration of the book What Really Happened to the Class of ’65?. The Trustees would review the book. Ms. Ruth Hoyle, Librarian, reported that she planned to include money to install railing down the front steps in the building improvement budget for next year. Ms. Hoyle reported that Mr. William Ellis of Advance had deeded a lot in Watauga County to the library. The money from the sale of the lot was to be used for the benefit of the library. February 1987 Ms. Ruth Hoyle, Librarian, reported that there was a break-in at the library and that the police had arrested a suspect. She also mentioned various methods of improving library security: a fence in the back, brighter lights, an alarm system, etc. The Trustees were still reviewing the book What Really Happened to the Class of ’65? but no decision was made. Ms. Hoyle reported that the library would receive an additional $1,623.00 in state aid. She suggested several items that might be purchased with these funds including a new VCR, more supplies and books, and a book charger and more periodicals for the Cooleemee branch. Davie County Public Library 58 March 1987 After discussion the board decided to leave the book What Really Happened to the Class of ’65? on the shelf despite one patron’s objection. Ms. Ruth Hoyle, Librarian, noted that a bill had been introduced in the state legislature asking for a $1 million incre ase in state aid to libraries and establishing a $2.5 million construction fund. Mr. Robert Foster, Trustee, appointed Mr. E. C. Tatum, Trustee, to begin the process of selling the Ellis property in Watauga County. Ms. Hoyle would pursue having Police Chief Tom Foster meet with the Trustees to discuss the library’s security needs. April 1987 Ms. Ruth Hoyle, Librarian, reported that Police Chief Tom Foster and Deputy Greg Bagshaw had made a visit to discuss security. After discussion, Rev. Ivan Ijames, Trustee, made a motion to install two 4’ lights at the back of the library. The motion passed unanimously. Mr. E. C. Tatum, Trustee, reported that he had spoken with Mr. William Ellis about the location of the property in Watauga Co unty. Ms. Hoyle will speak to Mr. John Barber, County Manager, regarding a committee to study library expansion. She also reported the amount in the various library accounts: Piano Fund $3,888.58 History Fund $4,752.37 Building Expansion Fund $2,800.76 Ms. Hoyle reported that the Friends of the Library group bought 2,000 library card protectors and they will sponsor the ice cream party for the Summer Reading Program. Ms. Hoyle informed the board about “Let’s Talk About It”, a 10- week book discussion program that would cost $1,700.00. May 1987 Grant being applied for the Let’s Talk About it book discussion program. June 1987 Ms. Ruth Hoyle, Librarian, reported that the County Commissioners approved a budget of $199,369.00 for 1987 -1988, lower than the requested $206,955.00. The difference in funding eliminated hiring an additional half -time employee. The library by-laws were reviewed and approved as written. Ms. Hoyle reported: she was working on the state required long-range plan for the library, that some members of the staff would be presenting a series of programs to the residents of Autumn Care during the summer, and Davie County Public Library 59 that the Summer Reading Program had started and was going well. July 1987 Ms. Ruth Hoyle, Librarian, reported that she was still working on the state required long-range plan for the library. She was including ideas such as the building expansion, a literacy program, and more programs for adults and young people. Mr. E. C. Tatum, Trustee, had discussed the sale of the property in Watauga County with Joh n Barber, County Manager. The Trustees would need permission from the county to sell the property. Ms. Hoyle reported that both the program at Autumn Care and the Summer Reading Program were very successful. She suggested writing a letter to the Friends of the Library thanking them for the magic show and ice cream party for the Summer Reading Program. Ms. Hoyle also reported that she would learn soon if the grant for “Let’s Talk About It” was approved. If so the series would be held at the library every other Thursday from September 10 to November 5. August 1987 Ms. Ruth Hoyle, Librarian, discussed the state required long-range plan for the library. She included the expansion of the present building, a literacy program, additional staff, and making the rest rooms handicapped accessible. Money for the building expansion would come from the state and county with no more than a 50/50 match from the state. Other sources of revenue would be required. After discussion, Rev. Ivan Ijames, Trustee, made a motion to approve and send a request to the County Commissioners for several additions to the library budget. These additions were made possible by state aid money and an appropriation from the Town of Cooleemee. The motion was seconded and passed. Ms. Hoyle reported that the funding for the “Let’s Talk About It” program was approved. The program was financed by a $1,000.00 grant from the N. C. Humanities Council and $700.00 from the LCSA. The program was held for September 10 through November 5. Ms. Hoyle also reported that Flint Norwood, the Director of the Iredell County Library was not interested in a reciprocal agreement with Davie County. September 1987 Ms. Ruth Hoyle, Librarian reported that the budget amendment was approved by the County Commissioners. She woul d hire a new part-time staff member. Ms. Hoyle also reported that the first session of “Let’s Talk About It” was very successful with 34 people participating. Davie County Public Library 60 October 1987 Mr. Joe Matthews of the Council of Government was a guest at the meeting. He and Ms . Ruth Hoyle, Librarian, reported that the Cooleemee Town Council had proposed remodeling the Cooleemee recreation building and includ ing a space for the Cooleemee branch library. Mr. Matthews agreed with Mr. John Welch from the State Library that the prop osed space in the recreation building was not adequate. He suggested the possibility of building a new facility in Cooleemee. He indicated that the state and feder al governments had grant money available for this type of project and he would help get private and foundation money. After discussion, Mr. E. C. Tatum, Trustee, made a motion for the Trustees to cooperate with the Cooleemee Town Board in their buil ding program as part of the expansion of the library facilities in Davie County. The motion was seconded and passed unanimously. Mrs. Ruby Markland, Trustee, made a motion that Ms. Hoyle talk with Mr. John Barber, County Manager, about arranging a meeting of the Library Trustees, Cooleemee Town Board, and County Commissioners to discuss library expansion . The motion was seconded and passed unanimously. Ms. Hoyle reported that Mr. Jim Davis was doing some carpentry work and other odd jobs for the library. Also, she reported th at Chris Callahan was a new part-time employee. Ms. Hoyle also reported that the “Let’s Talk About It” series was very successful. November 1987 Let’s Talk About It program will be held every other Thursday from September 10 to November 5. January 1988 Ms. Ruth Hoyle, Librarian, gave the following report: The bookmobile heater was not working and the employees were delivering books by car. The County Commissioners approved a telecommunication budget line item and a new card catalog. There was a new collection for day care centers that rotated among those centers. The Trustees discussed the need for library expansion. Ms. Hoyle was to contact Mr. John Barber, County Manager, to see how the County Commissioners would like to proceed. February 1988 The Board of Trustees met jointly with Mr. John Barber, County Manager; Mr. William Gales, Mayor of Cooleemee; Mr. Jackie Morton and Mr. Medford Foster, members of the Cooleemee Town Board; and Mr. Bob Amos, chairman of the Cooleemee ABC Board. Mr. Amos presented a proposal to locate the Cooleemee ABC Store in the present library facility and m ove the Cooleemee Branch Library into the vacant Western Auto Store. No decision was reached by the Library Trustees. Davie County Public Library 61 Ms. Ruth Hoyle, Librarian, pointed out the need for expansion of the main library. Mr. Barber stated that the county could no t commit money for library expansion at that time. A fund raising effort needed to be the first step. Ms. Hoyle reported that there were problems with the library’s phone and heating systems and that the roof had been repaired. The generator in the bookmobile was to be replaced at the end of the month. April 1988. Ms. Ruth Hoyle, Librarian, gave the following report: The County negotiated the lease of the old Western Auto Store in Cooleemee. The furniture and books were moved to the new location by a group of Cooleemee residents on April 2 and the Cooleemee Branch Library opened in its new location on April 4. Cooleemee Library moves into old Western Auto store in Cooleemee Shopping Center. The Woodson Foundation gave the library $3,500.00 for 1988-89. The library would receive an additional $1,500.00 in state aid and an additional $550.00 in LSCA money. The State Processing Center would close at the end of the fiscal year and the library would have to find another place from which to order books. The Trustees discussed and approved the budget for 1988-89. April 28, 1988 Mr. Howell Boone, who had devoted time and resources to the library as a volunteer in the history room, had passed away and t he Trustees honored him with a resolution. Mrs. Ruby Markland, Trustee, made a motion to plant a tree in his memory in front of the library. The motion carried unanimously. Rev. Ivan Ijames, Trustee, Made a motion to use money from the History Fund to purchase a plaque in Mr. Boone’s memory. That motion also carried unanimously. Ms. Ruth Hoyle reported that Mr. Boone’s family requested that memorials be made to the library for either the Building Fund or the History Fund. The Library might also receive Mr. Bo one’s papers and books. Rev. Ijames made a motion to open the Cooleemee library on Saturday from 10AM- 2PM on an experimental basis. The motion carried unanimously. May 1988 Ms. Ruth Hoyle, Librarian, reported that the Davie County Historical Society and Davie County Commissioners would help the li brary pay for a plaque in memory of Howell Boone. Mr. Jim Wall was helping with the design of the plaque. Also, a dogwood tree would be planted in Mr. Boone’s memory. Davie County Public Library 62 Mr. E. C. Tatum, Trustee, reported that the lot in Watauga County donated by Mr. William Ellis had been given to the st ate Mason’s. Ms. Hoyle would investigate. The library budget for the upcoming fiscal year 1988-89 would be presented to the County Commissioners by Mr. John Barber, County Manager. Ms. Hoyle noted that Ms. Linda Reeder’s and Mrs. Ruby Markland’s terms as Trustees would expire in June. Mr. Tatum made a motion that the Trustees recommend to the County Commissioners that Ms. Reeder and Mrs. Markland continue to serve as Trustees. The motion carried unanimously. Ms. Hoyle reported the purchase of a new card catalog for the children’s area and the Encyclopedia of Religion for the reference area. She also reported that the new day care collection would rotate by bookmobile to 10 day care centers. Also, the bookmob ile would take books to schools during the summer t o benefit children attending summer school. The Summer Reading Program would begin on June 6. Mrs. Markland made a motion for Ms. Hoyle, Mr. Wall, Mr. Robert Foster, Trustee, and Rev. Ivan Ijames, Trustee, to meet with Mr. Barber to discuss plans for the expansion of the library. The motion carried unanimously. June 1988 Ms. Ruth Hoyle, Librarian, reported that the Civitan Club was interested in planting a garden area in the library yard. Also, there was no new information to report on the property in Boon e. Mrs. Ella Gray Smith, Trustee, agreed to write to the Watauga County Register of Deeds to get a copy of the deed and directions to the property. Ms. Hoyle announced that Mrs. Ruby Markland and Ms. Linda Reeder had been reappointed to the Board of Trustees. Also, the Summer Reading Program was going well. After discussion, Rev. Ivan Ijames, Trustee, made a motion to leave the by-laws as written. The motion was seconded and passed unanimously. A new North Carolina law concerning the confidentiality of libr ary users’ records had been passed by the Legislature. After much discussion, Mr. E.C. Tatum, Trustee, made a motion to abide by all laws concerning operation of the library. The motion was seconded and passed unanimously. July 1988 Ms. Ruth Hoyle, Librarian, reported that the budget for fiscal year 1988-89 was approved. Part of the budget included new draperies. Ms. Hoyle appointed Ms. Doris Frye, library staff; Ms. Linda Reeder, Trustee; and a member of the Friends of the Library to be on the Drapery Committee. The investigation of the land in Watauga County was on -going; one lot had been given to the Masonic and Eastern Star Home by Mr. William Ellis. Davie County Public Library 63 Mr. Robert Foster, Trustee, congratulated Rev. Ivan Ijames, Trustee, on his 50 th year in the ministry. Ms. Hoyle reported that the library would have a rotating collection at the Davie County Senior Center. Also, books were being order by computer from Baker and Taylor. The Summer Reading Program was very successful. August 1988 Ms. Ruth Hoyle, Librarian, reported that Ms. Millie Modlin, a member of the Friends of the Library, would serve on the Drapery Committee. The shipping date for the plaque honoring Howell Boone was scheduled for September 15. Ms. Hoyle read the long-range plans for the library, addressing three main areas: 1) expansion of the main facility, 2) expansion of services and staff, and 3) planning and standards. The library received a gift of almost $25,000.00 from the estate of Mrs. Blanche J. Wallace. (Exact amount was $24,707.11.) That gift was added to the expansion fund, bringing that total to about $28,000.00. Also, Ms. Hoyle reported that the library received $3,381.00 in LSCA money and $18,509.00 in state aid money in July. Those f unds were used to purchase new books. September 1988 Ms. Ruth Hoyle, Librarian, reported that the Howell Boone plaque arrived and a dedication ceremony was planned for October 17 . Ms. Hoyle also reported that she and Mr. Robert Foster, Trustee, met with the County Commissioners to discuss library expansi on. Mr. David Smith, a local man with degrees in business and architecture attended that meeting and offered to do some prelimina ry drawings as a public service. Mrs. Ruby Markland, Trustee, made a motion for the Trustees to ask Mr. Smith to assist with the preliminary library expansion planning on a voluntary basis. The motion was seconded and passed unanimously. Ms. Hoyle asked th e Trustees to start thinking about people to serve on the building committee. Mr. Foster agreed to contact Mr. Hayden Anderson about planting a dogwood tree in the library yard in honor of Mr. Boone. November 1988 Ms. Ruth Hoyle, Librarian, reported that a dogwood tree was planted in the library yard in memory of Mr. Howell Boone. Mr. David Smith (see minutes of September 1988) reported that he had talked to the library staff and studied the building. He recommended forming a Building Committee. The Trustees agreed to meet again later in November to suggest names of people to serve on that committee. In regard to the property in Watau ga County, Mr. Robert Foster, Trustee, agreed to talk with Mr. John Barber, County Manager. Ms. Hoyle reported that the library needed a new hot water heater. She also reported that gifts totaling $700.00 had been received in memory of Ms. Annie Laurie Etchison and those gifts would be added to the building fund. Davie County Public Library 64 November 17, 1988 Ms. Ruth Hoyle, Librarian, reported that she had discussed the sale of the property in Watauga County with Mr. John Barber, C ounty Manager, and the County would handle the sale of the property. After discussion of the library expansion, a motion was made for Mr. Robert Foster and Mr. E. C. Tatum, Trustees, to meet wit h Mr. H. R. Hendrix to get ideas on how to proceed. January 1989 Ms. Ruth Hoyle, Librarian, reported that the library had received a gift of 100 shares of R J Reynolds Company common stock from James and Lelia Essic. The gift was accompanied by a matching gift form for the library to complete and submit to R J Reynold s. Mr. and Mrs. Essic’s desire was for the proceeds of the sale of the stock along with interest earned and any matching funds to be used to construct a wall display unit in the “Heritage Room” that would be part of the proposed library expansion. Any funds left aft er the construction of the wall unit would be used to purchase equipment for the “Heritage Room”. A small amount of the proceeds was to be used for a small bronze plaque to be placed near the wall display unit stating: “This Display Unit Donated by James E. and Lelia N. Essic”. The possibility of purchasing the property behind the library was discussed. Ms. Ella Gray Smith, Trustee, volunteered to get a tax map and value of the property. The need for a steering committee to lead a fund raising campaign was discussed. The Trustees decided to ask Mr . Jack Koontz to chair the committee and then have him help select the committee. Mr. E. C. Tatum, Trustee, agreed to contact Mr. Koontz. If M r. Koontz was unable to accept the position, Mr. Tatum would contact Ms. Betty West. Ms. Hoyle explained the need for a new telephone system. Mr. Tatum made a motion for Ms. Hoyle to check into a new system and report to the board for approval. Ms. Hoyle also reported that she had studied library use at the main and branch libraries. Saturday was the slowest day per h our at the branch library and the busiest day per hour at the main library. She recommended closing the branch on Saturday and scheduling another person at the main library on Saturday. Mrs. Ruby Markland, Trustee, moved that the board approve the plan and the motion was seconded and passed. The change in hours was scheduled to start February 13. Ms. Hoyle requested approval to rearrange the work room to create staff work areas and make the work flow more efficiently. A new phone jack, electrical outlet, and calculator would be needed. Volunteers and/or community service workers would be requested to move shelves, furniture, etc. The Trustees unanimously approved the request if the cost was not high. The Trustees agreed to request funds from the Woodson Foundation for two fax machines and to start a compact disc (CD) collection. Ms. Hoyle reported that Mr. Kim Sheek located the property in Watauga County and gave all of the information to the County Manager. Davie County Public Library 65 Mr. Dick Boone, Mr. Howell Boone’s nephew, accompan ied Ms. Hoyle and Mr. Jim Wall to Mr. Boone’s house to get the papers and other items Mr. Boone had donated to the library. The special funds totals were: Piano Fund $ 4,364.99 History Fund $ 6,755.26 Building Fund $30,383.46 March 1989 Mr. Bill Johnson was a special guest of the Trustees. Mr. Johnson was the chairman of the Board of Directors of the Davie County Foundation, a new group that had been formed. He explained that the Foundation was an instrument for charitable giving, a way for people to bequeath gifts for the benefit of the county. He asked if the Foundation could receive gifts for the Library Building Fund and the Trustees agreed to allow that. After discussion, Mrs. Ruby Markland, Trustee, made a motion for Mr. Robert Foster, Trustee, to search for a chairman for the library fund raising committee. The motion was seconded and approved unanimously. Ms. Ruth Hoyle, Librarian, reported that she, Mr. Foster, and Mr. E. C. Tatum, Trustee, met with Mr. Jack Corriher regarding library expansion. Mr. Corriher stated that the building addition would have to go back instead of up due to the structure of the building’s footing. Mr. Foster would contact Mr. Rufus Brock about appraising the Horn property behind the library. He also would contact the owners of the property adjoining the parking lot. Ms. Hoyle reported that: a new phone system for the library was under consideration, Mr. Howard McGinn was the new State Librarian, and that Mr. Foster was chosen to join ALA. April 1989 The Trustees decided to continue the search for a chairman for the building expansion project. Ms. Ruth Hoyle, Librarian, reported that Mr. Rufus Brock had appraised the Horn property at $6,000.00. The Trustees decided to get another appraisal. Mrs. Hoyle also reported that two fax machines, one for the Cooleemee branch and one for the main library, would be purchased with funds received from the Woodson Foundation. May 1989 Ms. Linda Reeder, Trustee, introduced Mrs. Elizabeth Martin, who volunteered to be chairman of the L ibrary Expansion Fund. Mrs. Martin discussed various ideas about fund raising and read a letter she had prepared to mail later to prospective donors. Davie County Public Library 66 Mr. E. C. Tatum, Trustee, reported that Mr. Robert Foster, Trustee, had asked Charles Dunn to appraise the Horn property. Mr. Tatum also made a motion for Ms. Ruth Hoyle, Librarian, to check with the County Commissioners about the Trustees entering in to an agreement with the Baptist Church regarding maintenance of the parking lot. The motion was seconded and p assed unanimously. June 1989 Mr. Robert Foster, Trustee, reported that First Baptist Church agreed to donate the lot adjacent to the parking lot to the library in exchange for the library agreeing to help with the maintenance of the parking lot. The Coun ty Commissioners had approved the arrangement. Mr. Foster also indicated that Mr. Claude Horn would soon name a price for the lot behind the library. Ms. Ruth Hoyle, Librarian, reported that an anonymous donor had given 100 shares of NCNB stock to the Lib rary Expansion Fund through the Davie County Foundation. The County Commissioners approved a budget of $264,000.00 for fiscal year 1989-1990. A letter dated June 27, 1989 was sent from the Northwest Piedmont Council of Governments to Mr. Jimmie Hutchens, Executive Director of the Yadkin Valley Economic Development District, Inc. proposing acceptance and placement of Dr. Hugh Lefler’s personal collection of books and manuscripts in the Davie County Main Library or the Cooleemee Branch Library. July 1989 Ms. Ruth Hoyle, Librarian reported that Mr. Robert Foster, Trustee, spoke with Mr. Bob Hall regarding the church parking lot a nd the proposed maintenance agreement. Mr. Hall would speak with the Deacons at First Baptist Church. Mr. John Brock, County Attorn ey, would handle the legal work. Ms. Hoyle also noted that Mrs. Elizabeth Martin, Chairman of the Library Expansion Fund, held the first of a series of small group meetings with volunteers who are helping with the Expansion Fund Drive. The fund had also re ceived an anonymous gift of 100 shares of Holly Farms stock. An offer of $900.00 was made on the Watauga County property and the county would handle the details. At the end of June, the following funds had these respective balances: Piano Fund $ 4,500.63 History Fund $ 6,599.54 Expansion Fund $51,697.31 Ms. Hoyle reported that she had information on three telephone systems. Davie County Public Library 67 August 1989 Mrs. Elizabeth Martin, Chairman of the Library Expansion Fund, reported that the brochure and letters were ready. Mr. David Smith (see minutes of September 1988) prepared a sketch of the expansion to be included in the mailing. Volunteers were to address and stuff the envelopes for mailing to local persons, businesses, etc. requesting a contribution to the Library Buildin g Fund. October 1989 Ms. Ruth Hoyle, Librarian, reported that a copy machine was purchased for the History Room using History Room Funds. She also reported that the first mailing of letters and brochures soliciting donations for the building fund occurred on September 14. October 1989 Ms. Ruth Hoyle, Librarian, reported that bids for the Watauga County property were still being received. She also informed th e Trustees that a bill allocating $500,000.00 for library construction had been passed by the state legislature. A library could receive up to $50,000.00 in matching funds with applications due in January. She reported that there was $75,554.00 currently in the Lib rary Expansion Fund. Mrs. Bille Hicks, a guest at the meeting, reported that most foundation applications for matching funds required line item budgets and substantial community support. Mrs. Ruby Markland, Trustee, made a motion for the Trustees to meet with the County Commissioners and the Town Boards of Mocksville and Cooleemee to seek their support for the building project. The motion was seconded and approved unanimously. Ms. Hoyle was to meet with Mr. John Barber, County Manager, first. Rev. Ivan Ijames, Trustee, made a motion that the Trustees try to purchase the 1.95 acre Horn property b ehind the library. The motion was seconded and approved unanimously. Mr. E. C. Tatum and Mr. Robert Foster, Trustees, would speak with the Trustees of First Baptist Church about acquiring 49 feet of land and 20 feet of the driveway from the church. Mr. Foster made a motion for the Historical Society to purchase Mr. Jim Wall’s history books, maps, architectural surveys, etc. from the library and handle the sale of these items. The motion was seconded and approved unanimously. November 1989 The purpose of this meeting was to determine how the Trustees should approach the commissioners to solicit their support for the expansion project. Mr. John Barber, County Manager, Mrs. Elizabeth Martin, Chairman of the Library Expansion Fund, and Mrs. B illie Hicks were guests at the meeting. Mrs. Martin reported $80,000.00 had been raised in the Expansion Fund. Mrs. Hicks stated that the foundations to which application for funds were made wanted evidence of community support and a definite budget. Ms. Ruth Hoyle, Librarian, asked Mr. Barber for the correct process for hiring an architect. Mr. Barber agreed to ask the County Commissioners for permission for the Trustees to select an architect for preliminary drawings and the Trustees agreed to attend the next meeting of the County Commissioners. Davie County Public Library 68 Mr. E. C. Tatum, Trustee, agreed to contact Mr. Terry Bralley, Town Manager to arrange for the Library Trustees to meet with the Mocksville Town Board. December 1989 Ms. Ruth Hoyle, Librarian, reported that the latest offer on the Watauga County property was $2,200.00 and the bids were still coming in. Ms. Hoyle also reported that the County Commissioners had approved giving the library $50,000.00 a year for the next three fi scal years for expansion. The Commissioners required a monthly report during the building process. The Expansion Fund total was $91,832.95 plus $1,382.45 in Duke Power stock donated by Mr. Vernon Dull. Mrs. Ella Gray Smith, Trustee made a motion to offer Mr. Claude Horn $5,000 for the property behind the library. The motion was seconded and approved unanimously. Mr. E. C. Tatum, Trustee, reported that he met with the Trustees of First Baptist Church. He asked for the back strip of land below the parking lot and 50 feet of land. Also, the Church Trustees asked the library to assume the maintenance of the parking lot. They would put their offer in writing. Mrs. Elizabeth Martin, Chairman of the Library Expansion Fund, reported that Ms. Martha Kontos would do a fashion show at Bermuda Run with the proceeds going to the Expansion Fund. Ms. Hoyle reported that the Trustees met with Mr. John Welch from the State Library. A maximum of $50,000.00 could be obtaine d from the state but the application was due by January 10, 1990. Ms. Linda Reeder, Trustee, made a motion to hire an architect. The motion was seconded and approved unanimously. January 1990 Ms. Ruth Hoyle, Librarian, reported the grant application to the State Library would be reviewed at the end of the month. She and at least one of the Trustees would have to meet with the State Library Committee at that time. Ms. Linda Reeder, Trustee, made a motion that Mr. E. C. Tatum and Mrs. Ella Gray Smith, Chairman and Vice-Chairman of the Board of Trustees respectively, attend with Ms. Hoyle. The motion was seconded and approved unanimously. Ms. Hoyle reported there was $105,703.00 in the Expansion Fund. Mr. John Barber, County Manager, and Mr. Terry Bralley, Town Manager, were guests at the meeting. They suggested that the Building Committee should help select the architect. They also suggested that Ms. Hoyle talk with librarians in surrounding counties and narrow the list of architects to four or five. The Trustees decided to ask the following people to be on the Building Committee: R. C. Smith, Jim Wall, Allen Snipes, Cal vin Ijames, Don Bowles, Ella Gray Smith, Elizabeth Martin, and Don Angell. Ms. Reeder made a motion to contact these people as soon as possible and have a meeting of the Building Committee and the Trustees. The motion was seconded and approved unanimously. Davie County Public Library 69 The Trustees also agreed to schedule a meeting with the Cooleemee Town Board soon. January 11, 1990 The Board of Trustees of the Davie County Public Library met in special session . Mr. E. C. Tatum, Chairman of the Trustees appointed Mrs. Ella Gray Smith Chairman of the Building Committee. Other committee members were R. C. Smith, Jim Wall, Calvin Ijames, Don Bowles, Elizabeth Martin, and Don Angell. Mr. Robert Foster, Trustee, made a motion to add Ms. Ruth Hoyle, Librarian, to the committee. The motion was seconded and approved unanimously. Ms. Hoyle and Mrs. Smith agreed to meet with several architects and narrow the list. Those selected would be interviewed by t he Trustees, tentatively planned for February 20 and 22. Mr. Tatum reported that the Trustees of First Baptist Church told him not to restrict the architects to the library’s lot. Mr. Foster would contact Mr. Claude Horne about the library purchasing his lot. Ms. Hoyle reported that the Woodson Foundation would meet in February and she would ask them for $50,000.00 over the next three years. The Trustees were scheduled to meet with the Cooleemee Town Board in February. January 25, 1990 Mr. Robert Foster, Trustee, reported that he had spoken to Claude Horn and it was likely that the library’s offer of $5,000.00 for the lot behind the library would be accepted. Rev. Ivan Ijames, Trustee, made a motion to proceed with those negotiations. The mo tion was seconded and approved unanimously. Ms. Ruth Hoyle, Librarian, would talk with Mr. John Barber, County Manager, about how to proceed. Ms. Hoyle reported that she met with five architects. All five were interested in the expansion project and agreed to make presentations to the Trustees and Building Committee on February 20 and 22. Mr. E. C. Tatum, Trustee, asked Ms. Hoyle to check with Mr. Barber or Mr. John Brock, County Attorney to be sure the Trustees were following the proper procedures in the expansion project. Mr. Foster made a motion to ask the Building Committee to explore the possibility of hiring a building consultant. Ms. Hoyle reported that there was $108,382.62 in the Expansion Fund and the latest offer on the Watauga County lot was $2,676.00. February 1990 Mr. E. C. Tatum, Trustee, Mrs. Elizabeth Martin, Chairman of the Library Expansion Fund, and Ms. Ruth Hoyle, Librarian, met with the Town Board of Cooleemee to request support for the expansion project. The Trustees and Building Committee heard presentations from the following architects: Davie County Public Library 70 DSA Group- Winston-Salem Howell Hunter & Associates- Charlotte Briggs & Mathews- Lexington Smithey & Boynton- High Point Ramsey Associates, Inc.- Salisbury/Raleigh After another joint meeting of the Trustees and Building Committee, Mr. Paul Briggs of Briggs & Mathews was invited back for a follow-up interview. March 1990 A joint meeting of the Trustees and Building Committee was held to talk further with architect Mr. Paul Briggs of Briggs & Mathews. Several areas of concern were discussed such as building in the back versus on the side. After discussion , it was agreed that Ms. Ruth Hoyle, Librarian, would apply for federal aid. Another point of discussion was the architect’s fees. Mr. Briggs stated his fe e would be 8.5% of the total construction cost. Mr. Robert Foster, Trustee, made a motion for the Trustees to hire Briggs & Mathews for the library expansion project. The motion passed unanimously. March 1990 The Trustees held their regular monthly meeting. Mrs. Elizabeth Martin, Chairman of the Library Expansion Fund, gave a report on the fundraising. Duke Power Co. had given a gift of $6,500.00 over a two year period. The Expansion Fund was over $480,000.00. Dwight Sparks had donated two tablecloth and napkin sets and a basket to be raffled or sold; the Civitan Club was selling raf fle tickets for several nice prizes including a Bob Timberlake print. All proceeds from both raffles would benefit the Expansion Fund. The Woodmen of the World and Lee Jeans had each donated $1,000.00 to the Expansion Fund. Mr. David Plott, Director of Public Works, was checking about funds from the North Carolina Department of Economic and Community Development for energy conservation building rebates. Rev. Ivan Ijames, Trustee, Mrs. Elizabeth Martin, Chairman of the Library Expansion Fund, Mrs. Billie Hicks, and Ms. Ruth Hoy le, Librarian, had a meeting scheduled with the Woodson Foundation in April. Federal LSCA funds were still being pursued. Mrs. Hicks reported on her efforts to obtain monies from various foundations including RJR, Bryan Family Foundation, James M. Hanes Foundation, John Wesley and Katherine Hodges Hanes Foundation, Kresge, Tom Smith and Hurley. It was reported to the Trustees that the County Commissioners had passed a resolution that the county would pay the bills for the construction program after the Expansion Fund was depleted. Mrs. Ella Gray Smith, Trustee, reported that a program with details of the needs and priorities of the building addition and renovation had been presented to Mr. Paul Briggs, architect. Another meeting with Mr. Briggs was scheduled for April for Davie County Public Library 71 presentation of a schematic drawing and an opportunity for suggestions and improvements from the staff, Building Committee, a nd Trustees before final approval. A contract for the expansion project had been signed by Mr. R. C. Smith, Chairman of the County Commissioners. The Horn property behind the Library was purchased for $5,000.00. The property in Watauga County donated by Mr. Bill Ellis for benefit of the library sold for $2,600.00. (The value reported in the minutes is $2,6000.00. I am not sure if this is a typo in the placement of the comma or an extra zero. I suspect an extra zero because there is a reference of $2,200.00 to the value of th is property in the December 1989 meeting minutes.) Mr. E. C. Tatum, Trustee, read a letter from the Trustees of the Mocksville First Baptist Church stating the requirements for acquiring any footage from the Church on the side of the Library property. Mr. Tatum planned to meet with representatives of the Church later concerning this matter. The 1990-91 budget was discussed. Mrs. Ruby Markland, Trustee, made a motion to expand the children’s position from part -time to a full-time children’s/young adult position. The motion passed unanimously. Ms. Hoyle announced that book and record collections had been b rought to the Library from Mr. Howell Boone’s house along with 24 units of metal shelving. April 1990 Ms. Ruth Hoyle, Librarian, reported the following donations had been made to the building fund: R. J. Reynolds $5,000.00 The Salisbury Post $1,000.00 Davie County Publishing Company $1,000.00 These donations along with others recently received bring the total building fund including pledges to $509,469.00. In other business Ms. Hoyle reported the following items. She was applying for $150,000.00 in LSCA money. Nothing would be done with the items received from Mr. Howell Boone’s collection until the Boone family saw them. She, Mrs. Elizabeth Martin, Chairman of the Library Expansion Fund, Rev. Ivan Ijames, Trustee, and Mrs. Billie Anne Hicks met with the Woodson Foundation and received a pledge of $20,000.00 for the building fund. The Library Trustees were scheduled to meet with the First Baptist Trustees later in April concerning the parking lot. The library budget for 1990-91 was approved by the County Commissioners. May 1990 The Davie County Public Library Building Expansion Fund was named the beneficiary of $50,000.00 in the will of Jane McGuire. Davie County Public Library 72 Ms. Ruth Hoyle, Librarian, reported that the Expansion Fund total was $578,800 including the donation f rom the estate of Jane McGuire, $5,000.00 from the Bryan Foundation, and several smaller contributions. Ms. Hoyle reported that she would apply for $150,000.00 in LSCA money in June. The Trustees discussed a proposal that was to be presented to the Trustees of First Baptist Church from the Library Trustees and County Commissioners concerning the parking lot. Mrs. Ruby Markland, Trustee, made a motion to make the proposal to the Church Trustees. The motion passed unanimously. Ms. Hoyle noted that Mr. E. C. Tatum’s and Rev. Ivan Ijames’ terms on the Board of Trustees would expire in June. Mrs. Markland made a motion for both gentlemen to be reappointed for another term. The motion passed unanimously. Ms. Hoyle reported that the Jane and Mary McGuire Trust Fund would be made up of the money left after their estate is settled and would be administered exclusively for the use of the Davie County Library. The Summer Reading Program would start in June. After discussion, Mrs. Markland made a motion to keep the book Oh God, It’s Grimm in the adult collection. The motion passed unanimously. June 1990 Mr. David Plott, Director of Public Works, presented his suggestions for possible uses of the McGuire Land. (The document follows the June 28, 1990 meeting minutes.) The Library Trustees agreed to make a recommendation to the McGuire Trustees based on Mr. Plott’s suggestions but decided to postpone further action until the next meeting. Mr. Plott also told the Trustees that if the library expanded outward as presented by Mr. Paul Briggs, architect, the Library would lose 11 parking spaces. Rev. Paul Riggs, pastor of the First Baptist Church had already reported that he was ready to present the proposal made by the Library Trustees and County Commissioners in May to the church congregation but he was concerned over the loss of the parking places. If the Trustees could include plans to restore the lost parking places, Rev. Riggs had already sa id he would present the proposal to the congregation. It was suggested that new spaces could be gained by paving a grassy area behind the library. Mr. E. C. Tatum, Trustee, and Mr. Plott walked the area and Mr. Plott felt that eight to ten parking spaces could be gained there. Rev. Ijames, Trustee, made a motion to cut down one tree and pave the area on the back lot. The motion passed unanimously. Ms. Ruth Hoyle, Librarian, reported the library budget for 1990-91 was approved by the County Commissioners with only two cuts, $400.00 from AV and $500.00 from travel. The request to make the children’s librarian a full-time position was approved. Mr. E. C. Tatum and Rev. Ivan Ijames were reappointed to the Board of Trustees for six years. The library’s presentation before the LSC A Advisory Committee would take place in July. Ms. Hoyle had applied for $200,000.00 from the LSCA. The Building Fund stood at $578,000.00. Davie County Public Library 73 July 1990 Mr. E. C. Tatum, Trustee, reported that the Trustees of First Baptist Church would meet soon to reach a decision regarding th e parking lot. Mrs. Elizabeth Martin, Chairman of the Expansion Fund, announced that the Martin family would host a reception for Miss Flossie Martin’s 100th birthday on Sunday August 6. Mr. John Brock and Mr. Francis Luther, executors of the McGuire estate, discussed the terms of the Mary and Jane McGuire will with an in-depth explanation of its benefits to the library. Mrs. Martin reported that the Expansion Fund stood at $750,000.00 and only $50,000.00 was needed. Ms. Ruth Hoyle, Librarian, reported that the North Carolina LSCA Advisory Committee awar ded a federal construction grant of $180,000.00. Mr. John Welch from the State Library would work closely with Ms. Hoyle to ensure that the rules and regulations concerning the grant were followed properly. August 1990 Ms. Ruth Hoyle, Librarian, reported that she had received the 90-day inventory of the McGuire Estate and a check for $50,000.00 for the Building Fund. She also had a letter advising her of a bequest to the library from the estate of Ann Alberta Mitzen of Orlando, Florida. Ms. Hoyle and Terry Bralley, Mocksville Town Manager, had discussed the parking lot plan with Ms. Perry Craven, advisor to the Winston-Salem Housing Foundation and Will Hyman, director of Mock Place. Ms. Craven would present the plan to the Foundation. After discussion, Ms. Linda Reeder, Trustee, made a motion for the Trustees to meet with representatives of First Baptist Church to discuss the library expansion plans. The motion passed unanimously. Ms. Hoyle reported that $400.00 was given to the History Fund in honor of Miss Flossie Martin’s 100th birthday. Also, there was a cut of $3,000.00 in state aid. Mrs. Ella Gray Smith, Trustee, made a motion to allow the Cooleemee Historical Association to use a corner of the branch libr ary for a display of Cooleemee history. The motion passed unanimously. September 12, 1990 The Library Board of Trustees, Ms. Ruth Hoyle, Librarian, and Mr. Paul Briggs, architect, met with the Trustees and Deacons o f First Baptist Church. Ms. Hoyle explained the need for the library to expand. Mr. Briggs presented the plans for the expansion, which would require about 49 feet of the parking lot owned by the Church. The Church officials would inform the library of their de cision in the future. Davie County Public Library 74 September 19, 1990 The Trustees agreed to work with Mr. David Plott, Director of Public Works, to see what type of help he could provide for the building project. Mr. Plott reported he or someone from the county inspection team would check on the project at least every other day during construction. He also reported that a survey of the parking lot would soon be done at a cost of $1,500,.00. October 1990 Ms. Ruth Hoyle, Librarian, reported that the library’s proposal regarding the parking lot would be presented to the congregat ion of First Baptist Church on November 4, a discussion meeting would be held on November 7, and a vote would be taken on November 11. Ms. Hoyle reported that Mr. David Plott, Director of Public Works, reported the cost of paving the parking lot at $39,000.00. Ms. Hoyle also reported that the Library was the main beneficiary in the will of Ann Mitzen, in memory of her mother and grandmother. The total value of the estate was $245,542.90. Mrs. Ruby Markland, Trustee, made a motion to contact Mr. Phil Barton , Director of the Rowan County Public Library, to see if he would consult with the Trustees about the building expansion. The motion passed unanimously. Ms. Hoyle and Mr. E. C. Tatum, Trustee, reported that they had met with the executors of the McGuire estate (John Brock, Fran cis Luther, and Jack Pennington) and the McGuire Trust Fund Trustees (Hugh Larew, Charlie Dunn, and Jack Pennington). They had decided to sell the land if they could get a good price. The Trust Fund was the responsibility of the Trust Trustees but the Library Trustees had to ensure that the money was used for library programming services. After discussion, Rev. Ijames, Trustee, made a motion for the Library Trustees to request that the McGuire Trustees give the library adequate land to provide parking, historical usage, and to preserve the aesthetic value of the McGuire homeplace. The motion passed unanimously. November 1990 Ms. Ruth Hoyle, Librarian, reported the there was a total of $761,946.00 in committed money for the building project. Mr. Phil Barton, Director of the Rowan County Public Library, spoke to the Trustees about working as their consultant during the building project. He agreed to submit a cost proposal. Ms. Hoyle also reported that the members of First Baptist Church voted 128 to 50 to give the library the land needed for the building project. She was waiting for the final paperwork on the land transfer. Mrs. Ella Gray Smith, Trustee, agreed to ask Mr. John Brock, County Attorney if the memorandum of agreement needed to be recorded by the Register of Deeds. Davie County Public Library 75 January 1991 After discussion Mrs. Ruby Markland, Trustee, made a motion that the Trustees hire Mr. Phil Barton, Director of the Rowan Cou nty Public Library, as consultant to the Trustees for the Building Program Development and Building Design and review and Analysis phases of the building project at $40.00 per hour or up to $1,000.00 in each phase. The motion passed unanimously. Ms. Ruth Hoyle, Librarian, would check with Mr. Paul Briggs, architect, about library furniture. After discussion, Ms. Linda Reeder, Trustee, made a motion that the Library pay the cost of the preparation of the deed and lease agreement between the Library and First Baptist Church. The motion was seconded and approved. February 1991 After discussion, Rev. Ijames, Trustee, made a motion to hire Mr. Phil Barton, Director of the Rowan County Public Library and whom the Trustees had already hired as a consultant to the Library Trustees, to select the furniture for the new area of the Libra ry. The motion was seconded and approved. Ms. Ruth Hoyle, Librarian, reported that the Library had paid for having the deed to the church property recorded. She also reported that she had to prepare a three year operation plan to submit with the budget for the next fiscal year. April 4, 1991 Steve and Stasia Leary met with the Trustees to request consideration of the plan with the pitched roof for the library expansion. They felt this plan would blend with the historical area in which the library is located. After discussion, Ms. Linda Reeder, Trustee, made a motion for the Trustees to instruct Mr. Paul Briggs, architect, to prepare an alternate plan with a pitched roof. The motion passed unanimously. April 25, 1991 Ms. Ruth Hoyle, Librarian, reported that there was a delay in processing the Mitzen es tate due to incomplete records kept by Mrs. Mitzen. Ms. Hoyle also reported that the architect would request bids for the building project in early June. The Building Fund had $257,896.51 in two CD’s and $108,826.15 in the savings account. Future commitmen ts totaled $398,850.00. The history fund had $8,393.32 and the Piano Fund had $4,756.42. Interest from the Piano Fund paid for tuning the piano four times per year. Davie County Public Library 76 May 1991 Ms. Ruth Hoyle, Librarian, reported that the Library would receive between $190,000.00 and $200,000.00 from the Mitzen estate. Also, the Library would receive $30,000.00 from the Connie Seabrook estate and $700 in memorials for Rob Foster. The Summer Reading Program would begin in June. The Trustees discussed various individuals to replace Mr. Robert Foster as Trustee. June 1991 The Trustees heard a report from Mr. Paul Briggs, architect, concerning the asbestos survey. The survey found asbestos in the ceiling and floor tiles, pipes, and window panels. Rev. Ijames made a motion to remove the ceiling and grids. The motion passed unanimously. It was also decided to remove the asbestos f rom the window panels, pipe fittings, and gaskets. Mr. Briggs suggested using carpet tiles to cover the floor tile. However, no decision was reached on the floor tiles. Mr. Briggs then presented and explained the bidding process. The bids would be received in mid -July and the contracts awarded in mid-August. The proposed completion date was August 1992. Ms. Linda Reeder, Trustee, made a motion to proceed with the bid schedule recommended by Mr. Briggs. The motion passed unanimously. It was also decided that the Trustees and Mr. Briggs would meet with the County Commissioners concerning the project. June 1991 Ms. Ruth Hoyle, Librarian, reported that Mr. John Barber would be the new Trustee, replacing Mr. Rob Foster. She also reported that the building project was out for bids. The pre-bid conference would be held on July 16 and the bids would be received on July 25 at 2:00 PM. Mr. Paul Briggs, architect, had spoken with an asbestos consultant about removing the asbestos from the library. Mrs. Elizabeth Martin, Chairman of the Library Expansion Fund, would do more fundraising after the ground -breaking. Ms. Hoyle also reported that the County Commissioners approv ed the budget for 1991-92 with only a few cuts. She also reported that the Summer Reading Program was successful thus far. August 1991 Mr. Paul Briggs, architect, discussed the bids that were received for the expansion project. He recommended not awarding the mechanical contract but having that portion re-bid. Ms. Linda Reeder, Trustee, made a motion to re-open the bids for the mechanical contract. The motion passed unanimously. Mr. Briggs also recommended awarding the general contract to Hendrix and Corriher, the plumbing contract to Castor, the electrical contract to Salem, and the asbestos removal contract to Falcon. Mrs. Ella Gray Smith, Trustee, made a motion for the Trustees to accept Mr. Briggs’ recommendations. The motion passed unanimously. Davie County Public Library 77 Mr. Briggs also reported that he had spoken with Mr. Royce Hawley at Mock Place and Mr. Hawley wanted a retaining wall instead of landscaping. Mr. Hawley also wanted to keep the pecan tree. Mr. Hawley agreed to put those wishes in writing. Mr. Jim Stockert, Davie County Finance Director, discussed the budget for the expansion project and would recommend proceeding with the expansion project to the County Commissioners. The Library Trustees were to meet with the County Commissioners on August 5. Mrs. Ruby Markland, Trustee, made a motion to open the bids for the mechanical contract at 2:00 PM on August 27 and to hold the pre-construction conference on September 4 at 2:00 PM. The motion passed unanimously. In other business, Ms. Ruth Hoyle, Librarian, reported the fo llowing: The library received $100,000.00 from the Mitzen Estate. The library would receive the interest on $175,000.00 from the McGuire estate. Ten percent of that money would be used for maintaining the old McGuire place and the rest would be used for l ibrary activities. She had applied for an enrichment grant from LSCA for $3,293.00. $2,600.00 would be used for the Magazine Index Select on Infotrac. The other $693.00 would be used to purchase books and materials to use in the teen parent classes. Ms. Re eder made a motion to use the grant as explained by Ms. Hoyle. The motion passed unanimously. The Summer Reading Program was very successful. August 1991 The meeting started with a discussion of the negotiations with Mock Place concerning their desire for a retaining wall versus landscaping, the preference of the Library. Mr. Terry Bralley, Town Manager, had agreed to meet with the Mock Place representatives. If his efforts failed a meeting would be arranged with the local representatives of Mock Place and the Library Trustees. Mr. Paul Briggs, architect, recommended accepting the base bid with the alternate from Webb Heating and Air Conditioning for the mechanical contract. Ms. Linda Reeder made a motion to accept the bid and it passed unanimously. Ms. Ruth Hoyle, Librarian, showed the Trustees the drawing of the furniture she and Mr. Phil Barton, Director of the Rowan County Public Library and consultant to the Library Trustees for the expansion project, had worked out. Ms. Hoyle and Ms. Reeder would plan a ground breaking ceremony for sometime in September. Ms. Hoyle reported that the LSCA grant was approved. September 12, 1991 Mr. John Brock, County Attorney, reported that the Library would receive another $127, 000.000 from the Mitzen estate. Davie County Public Library 78 Mr. Brock also reported that the Trustees of the McGuire estate were in the process of selling the McGuire property for $265,000.00. The library trust would exceed $450,000.00 and the library would receive yearly interest between $25,000.00 and $30,000.00. Ten percent of the interest had to be used to maintain the McGuire property that was left to the library. The groundbreaking ceremony was scheduled for September 16. September 26, 1991 Ms. Ruth Hoyle, Librarian, reported that the library received the final payment from the Mitzen estate, $128,340.00. She suggested using that payment for a book security system. Also, the library would receive between $25,000.00 and $30,000.00 from the Con nie Seabrook estate in October and that money would be used for the expansion p roject. Ms. Hoyle also reported the following: Duke Power would install lights in the parking lot at a cost of $90.00 per month. Jack Corriher would start the building project on September 30. The library received a state library grant of $45,000.00. Because of her health, Mrs. Ella Gray Smith, Trustee, resigned as chairman of the Building Committee. Mr. E. C. Tatum, Trustee, appointed Mr. John Barber, Trustee, to replace Mrs. Smith. An agreement was reached with Mock Place concerning the landscaping for the building expansion. The agreement included backfilling and regrading a slope and installing curbing in lieu of a retaining wall. It also included preservation of the pe can tree. The Infotrac system had arrived with no charge for the first two months and one year funded by an LSCA Enrichment Grant. Mr. E. C. Tatum, Trustee, appointed Ms. Linda Reeder, Trustee, as chairman of the Dedication Committee. October 19, 1991 The Trustees met to discuss the possible uses of the monies received from the Mitzen a nd McGuire estates. The following ideas were discussed: 1) Whether to continue to lease the building for the Cooleemee Branch or buy the building, 2) Whether to keep the bookmobile or buy a new one and in what way to use it, 3) Install a security system, 4) Add a branch library in the Advance area, 5) Start a museum, 6) Establish a long-term building fund, 7) Expand the literacy program. Davie County Public Library 79 October 28, 1991 Mr. John Barber, Trustee and Chairman of the Building Expansion Committee, gave a report on the Building Committee meeting h eld on October 24. The Building Committee recommended adding fascia on the existing building to match the fascia on the new building. The funds were available due to the rebidding of the mechanical contract and not building the retaining wall at Moc k Place. Mr. Barber made a motion to place the same fascia on both the old and new buildings. The motion passed unanimously. Mr. Barber also reported that the Building Committee felt that the walls should be covered with something other than regular paint. Mrs. Ruby Markland, Trustee, made a motion that Mr. Barber and Ms. Ruth Hoyle, Librarian, discuss the wall covering with Mr. Paul Briggs, architect. The motion passed unanimously. Mr. Barber also reported that the Building Committee had discussed installation of shutters and a portable stage. The Building Committee felt that these items were not as tied to construction and could be delayed until another time. Mr. Barber made a motion for the Trustees to support the installation of the shutters if the money was av ailable. The motion passed unanimously. Ms. Linda Reeder, Trustee, made a motion to forget the portable stage until a later time. The motion passed unanimously. Mr. Barber also reported that the Building Committee had discussed a pitched roof on the existi ng building to match that on the expansion. Mr. Paul Briggs, architect, was working with Mr. Jack Corriher, general contractor , to determine the cost of adding a pitched roof to the existing building. The Building Committee recommended adding that roof pen ding cost estimates. Ms. Reeder made a motion to get a definite cost before proceeding. The motion passed unanimously. Mr. Barber reported that he had spoken with Mr. Jim Stockert, Davie County Finance Director, concerning the Mitzen money. According to Mr. Stockert all of that money was invested and could only be used for the library. October 31, 1991 A called meeting was held to discuss whether or not to put a pitched roof on the library. Mr. Paul Briggs, architect, discuss ed several advantages of this type of roof and explained that the total cost of such a roof would be $82,794.00. If the Trustees approved the roof, the Trustees would have to request the County Commissioners to transfer the money to the general fund and then to the capital fund. Mrs. Ruby Markland, Trustee, made a motion to proceed with the pitched roof. The motion passed unanimously. January 1992 Mr. John Barber, Trustee and Chairman of the Building Expansion Committee, gave a report on the Committee’s January meeting. He also presented samples of carpet, wallpaper, etc. The transition period for moving into the expansion would be the week of March 10. The Trustees approved interim measures for book check-out times, fines for overdue books, etc. during that time. Davie County Public Library 80 Ms. Ruth Hoyle, Librarian stated that the roof trusses would be placed the next week and expressed concern for the safety of library patrons. Mrs. Ella Gray Smith, Trustee, made a motion to close the library to the public on the day the trusses were placed and use that as a staff workday. The motion passed unanimously. Ms. Hoyle also reported that the Davie County Historical and Genealogical Society was buying a new computer for the History R oom. She would discuss the possibility of donating the old one to the Town of Cooleemee with the County Commissioners. Ms. Hoyle reported that the Civitan Club and Davie County Historical and Genealogical Society was sponsoring a tour of Coolee mee Plantation in April with all proceeds being donated to the Library Expansion Fund. February 1992 Mr. David Plott, Director of Public Works, reported on the expansion project. The moving date was set for March 20 and the ol d section would be closed completely during the asbestos removal on March 24. Books would need to be stored in a bonded buildin g, perhaps Mocksville Builders Supply. Ms. Ruth Hoyle, Librarian, has spoken with three moving companies and the price of the mo ve may be as much as $10,000.00. Mrs. Ruby Markland, Trustee, made a motion that Mr. John Barber, Trustee and Chairman of the Build ing Expansion Committee, and Ms. Hoyle handle the details of the move. The motion passed unanimously. Mr. Barber made a motion to declare surplus material and have a yard sale prior to the move, following proper procedures. The motion passed unanimously. Mr. Barber also reported that he had received a request from Mr. Brent Ward to solicit funds for a flag pole. Mrs. Markland ma de a motion not to consider a flag pole at that time but to select a power outlet that could be used for such a purpose during construction. The motion was seconded and approved. Ms. Hoyle reported that a decision needed to be made about the type of book security system to purchase. The alternatives wer e radio frequency or magnetic frequency types. Ms. Hoyle and some of the Trustees w ere to visit libraries in Lexington and Salisbury before making a decision. Rev. Ivan Ijames, Trustee, made a motion to approve the installation of electrical conduits for the book security system. The motion was seconded and approved. Ms. Hoyle reported that the probable completion date for the expansion project was May 15. Ms. Hoyle also reported the following concerning the budget for the next year: The library would probably receive about $25,000.00 from the McGuire Trust, half in July and half in Jan uary. Some of that trust money could be used for a part time position in the history room. Mr. George Jordan was in partnership with Mr. Paul Foster and the effect on the contract for the Cooleemee Branch Library was unknown. Ms. Hoyle also reported that the terms of Mr. Barber and Mrs. Ella Gray Smith would expire in June, 1992. Davie County Public Library 81 March 1992 Mr. David Plott, Director of Public Works, reported on some of the details of the expansion project. He recommended a three f oot wrought iron rail wall and gate to surround the courtyard for security. The level of the courtyard would have to be raised to meet the level of the new building. The same bricks could be used but additional sand would be needed. There was still about $19,0 00.00 in the contingency budget, enough to cover the courtyard costs. Mr. Plott also reported that more stone and asphalt paving for the back parking lot would be needed. After discussion concerning insulation and thermal panes for the original windows, Mr. Plott recommended thermal drapes a s those would be as energy efficient and much less expensive. Also, due to a payback period of 12 to 15 years he did not recommend fo am insulation for the walls. Mr. John Barber, Trustee and Chairman of the Building Expansion Committee, made a motion to follow Mr. Plott’s recommendation concerning the courtyard and stipulate that the expense should not exceed $3,500.00. The motion was seconded and approved. Mr. Plott still estimated the expansion project completion date to be in May. Mr. Plott and Ms. Ruth Hoyle, Librarian, had been exploring a computer compatible telephone system that would allow networking computers inside and outside the library. That type of system would require all new telephone sets throughout the library and cost $6,000.00. The asbestos abatement project was underway and estimated to complete the following week. Bids were opened March 23 for furnishings and equipment. Starrette’s Office Equipment of Statesville had the lowest bid of $26,238.26 for furniture. Nivens-Markos of Atlanta had the lowest bid for shelving but could not promise to deliver by June 12. Mr. Phil Barton, Director of the Rowan County Public Library and Consultant to the Trustees, recommended accepting Starrette’s bi d for furnishings and equipment acceptin g the second lowest bid for the shelving from Library Bureau Inc. of Herkimer, New York. The combined bids totaled $47,926.65. It was recommended that Mr. John Brock, County Attorney, review the bids. Mr. Barber made a motion to accept the low bid on the furnishings and equipment and the second low bid on the shelving and recommend to the County Commissioners that they approve the decision based on Mr. Barton’s advice. The motion was seconded and approved. Ms. Hoyle and Mr. Barber reported on the move to the new building and the storage of books and materials in the Bowman house across the street and Charles Howell’s Mocksville Mini Storage facility. The yard sale of surplus material had not been held. Ms. Hoyle suggested allowing the schools or anyone interested in the surplus items to make bids and the high bidders could have the items when the library was through with the item. A discussion was held concerning the budget for the next fiscal year. Ms. Hoyle pointed out the cost of utilities and building maintenance would increase due to the new space, extra lights in the parking lot, etc. There was also a proposal to be open additional hours requiring extra staff. Mr. E. C. Tatum, Trustee, and Mr. Barber were to talk with Mr. George Jordan and Mr. Paul Foster concerning the Cooleemee Branch Library contract. Davie County Public Library 82 April 1992 Ms. Deborah Dull from Triple Springs Nursery and her husband Gary Dull from T & S Landscaping presented their plans for landscaping the library grounds. The nursery would donate the plants and T & S Landscaping would donate the labor in exchange for permission to display a sign in the library yard. Their offers were accepted and permission to display the sign was granted by the Trustees. Ms. Ruth Hoyle, Librarian, reported that the final inspection of the renovated area would take place on May 26. Also, she reported that money would be needed from the contingency fund for chain link fencing around the air handlers, sheetrock on the wall of the multipurpose room, and work on the wall in the hallway. A new telephone system was discussed but the Trustees decided to wait until the next meeting to make a decision. Ms. Hoyle reported that the Cooleemee Plantation Tour raised $7,785.00 for the library. Part of that money would be used for the courtyard renovation. Mrs. Ella Gray Smith, Trustee, made a motion to use the remainder of the money for new table and chairs. The motion was seconded and approved. Ms. Linda Reeder, Trustee, made a motion to recommend to the County Commissioners that Mr. John Barber, Trustee, and Mrs. Smith be reappointed as Library Trustees. The motion was seconded and approved. May 1992 Mr. John Barber, Trustee and Chairman of the Building Expansion Committee, reported that the Building Committee met with Mr. Paul Briggs, architect, regarding the carpet. Because of a problem at the carpet mill the committee chose to use the second choice of carpet. Mr. E. C. Tatum, Trustee, reported that the landscaping would begin the following week. Ms. Linda Reeder, Trustee, reported on plans for the dedication ceremony. Ms. Ruth Hoyle, Librarian, reported that she had requested a computer for youth services and an audio cassette player with speakers for $3,469.00 to be purchased with an LSCA enrichment grant. She also reported that Mr. Barber and Mrs. Ella Gray Smith had been reappointed to the Library Board of Trustees by the County Commissioners. The Summer Reading Program was to start on June 11. After discussion, Ms. Reeder made a motion to install the NEC Mark II telephone system. The motion was seconded and approved. July 1992 Mr. John Barber, Trustee and Chairman of the Building Expansion Committee, reported that there would be a delay in the carpet installation. He also reported that the additional cost of the carpet that was already installed was a bsorbed by Mr. Jack Corriher, general contractor, as a donation to the library. Davie County Public Library 83 After discussion, Mrs. Ella Gray Smith, Trustee, made a motion to designate the lobby as the smoking area. The motion was seconded and approved. Mr. David Plott, Director of Public Works, reported that the Building Inspector, Mr. Mel Jones, said that the fire alarm system was not completely operational until the relay was installed. Consequently the library was not safe for public use. Because of th e July 4 holiday the library would be closed from Friday, July 3 until Monday, July 6 at noon. The relay would be installed during that time . Mr. Plott also reported that the project was $8,000.00 to $9,000.00 under budget. Mr. Plott also reported that the walnut display cabinet in the history room only cost $2,600.00 while Mr. and Mrs. James Essic donated $20,000.00 for display cases. Mrs. Linda Barnette, Trustee, made a motion to invite the Essic’s to meet with the Trustees and Mr. Plott to resolve the situation. The motion was seconded and approved. Mr. E. C. Tatum, Chairman of the Board of Trustees, agreed to set up the meeting. After discussion, Mr. Barber made a motion to name the new history room the Martin -Wall History Room. The motion was seconded and approved. July 7, 1992 A meeting was held to discuss the History Room display case which was purchased with a donation from Mr. and Mrs. James Essic. Mr. and Mrs. Essic stated the case that was purchased did not meet their expectations of a built –in glass wall unit. Mr. John Barber, Trustee, suggested that the two display cases fronting the lobby and the wall unit in the history room would be designated as follows: “These display units were a gift from James E. and Lelia N. Essic.” Mr. and Mrs. Essic agreed with that solution. July 31, 1992 Mr. John Barber, Trustee and Chairman of the Building Expansion Committee, reported that the architect and all of the contrac tors held the final inspection of the building on July 22. A few minor problems were found, all of which would be corre cted. Ms. Ruth Hoyle, librarian, noted that the Susherebas of Kay Lei Crafts loaned the library 12 artificial flower arrangements f or a month. Mrs. Linda Barnette, Trustee, discussed the plans for the open house. Mrs. Barnette made a motion that the library pay $185.00 per year for Simplex answering service for the fire alarm system. The motion was seconded and approved. Ms. Hoyle reported that she was interviewing for one professional position, two part -time positions, and one page position. She noted that the new library hours would begin after Labor Day. She also reported that the Summer Reading Program had been successful. Davie County Public Library 84 August 1992 Ms. Ruth Hoyle, Librarian, reported that she had hired a full-time reference professional, two part-time employees, and a page. She also discussed ideas for the future such as automation, the bookmobile, and other branch libraries. She also reported that sh e had purchased a silk flower arrangement in memory of Mr. Robert Foster, former Chairman of the Board of Trustees of t he Davie County Public Library. Mrs. Barnette, Trustee, made a motion that the library remain open on Masonic Picnic Day. The motion was seconded and approved. In other business, a request had been made to reduce the wattage of the outside lights. Ms. Hoyl e agreed to speak with Mr. David Plott, Director of Public Works, about the matter. Ingersoll-Rand would sponsor a shoing of the movie “Beauty and the Beast” in September. The Trustees of the McGuire Trust would pay the interest from the trust to the libra ry each year in January. September 1992 Ms. Ruth Hoyle, Librarian, reported that she had spoken with Mr. David Plott, Director of Public Works, about the outside lig hts but no action had been taken. The movie “Beauty and the Beast” was shown with over 700 people attending. She thanked Ingersoll- Rand for sponsoring the movie. Only a few people attended the latest meeting of the Friends of the Library and Deborah Seats offered to serve as president of the group. The by-laws needed to be reviewed and updated. It was agreed to do that at the October business meeting. Ms. Hoyle presented a long-range plan for the library through the 1996-1997 fiscal year. The plan included inventorying the library collection for conversion to machine readable form, taking the necessary action to continue service at the Cooleemee Branch Library when the lease expired in April, 1993, studying and preparing for automation, determining the future of the bookmobile, and determining the need for additional branch libraries based on community growth. After discussion, Mrs. Barnette, Trustee, made a motion to destroy the old copies of the Davie Record. The motion was seconded and approved. It was also decided to sell the postcard collections of Howell Boone and Jane McGuire. Ms. Hoyle reported that the new library hours were very successful and the circulation for September 1992 was greater than for the past three years. October 1992 The Trustees reviewed the by-laws. No changes were made. Davie County Public Library 85 January 1993 The by-laws were discussed again and two changes were made. Rev. Ivan Ijames, Trustee, made a motion to change the quorum to 50% and to hold the board meetings on the second Thursday of each month. The motion was seconded and approved. Mr. John Barber, Trustee, reported that the new lease f or the Cooleemee Branch would be signed at a cost of $350.00 per month. $50.00 of that monthly cost would be paid by the Town of Cooleemee. Mr. Barber also reported on repairs that were needed for the building. Rev. Ijames made a motion to ask the Town of Cooleemee to pay for half the cost of the repairs and to approve a $250.00 contingency fund. The motion was seconded and approved. Mr. James Essic had suggested the addition of a coat rack in the lobby. Mrs. Linda Barnett, Trustee, agreed to contact Mr. Es sic to see what he had in mind. Mrs. Barnette made a motion that all donors who gave $500.00 or more to the Library Building Fund have their names on a donor plaque. The motion was seconded and approved. Ms. Ruth Hoyle, Librarian, reported that there was a problem with gnats, the library would be getting a flag pole, and First Baptist Church would like to eliminate the handicapped spaces at the front of the parking lot. Mr. David Plott, Director of Public Wo rks would investigate this request. February 1993 The arrangement of the donor names on the plaque was reviewed. A letter would be mailed to each donor to verify the proper spelling and the way they wanted their names to appear. Ms. Ruth Hoyle, Librarian, showed samples of alphastone, a plaque material. Mr. John Barber, Trustee made a motion to use alphastone instead of brass for the donor plaque to be placed in the lobby. The motion was seconded and approved. Mr. Barber reported that he met with the Cooleemee Mayor and they agreed to split the cost of the repairs to the branch library. Ms. Hoyle requested that a policy be made concerning gifts to the History Room. Mr. Barber made a motion requiring gifts to t he History Room to be related to Davie County. The motion was seconded and approved. Ms. Hoyle passed out a list of budget considerations. One major item was the Bookmobile. Rev. Ivan Ijames, Trustee, suggested having it checked for needed repairs and to get an estimate for those repairs and repainting before deciding whether to conti nue the service, repair the current vehicle, purchase a new one, or convert the service to a van. March 1993 After discussion, Mrs. Ruby Markland, Trustee, made a motion to move two of the handicapped parking signs from the library parking lot to the First Baptist Church parking lot if approval is given by Mr. Mel Jones, Building Inspector. The motion was seconded and approved. A new flag was donated by Woodmen of the World. Davie County Public Library 86 Ms. Ruth Hoyle, Librarian, would ask the Woodson Foundation for money for the Health Department’s “R ead to Me” Program. April 1993 Mr. John Barber, Trustee, made a motion to change the regular monthly Trustee meeting to the third Thursday of the month. The motion was seconded and approved. Mrs. Linda Barnette, Trustee, made a motion to place a coat rack in the main library. The motion was seconded and approved. Ms. Hoyle reported that the cards for verification of names, spelling, etc were being sent to the donors who contributed $500 .00 or more to the Library Building Fund so that their names could be included on a plaque. May 1993 The Library Board of Trustees met with Mr. Hugh Larew, Mr. Jack Pennington, and Mr. Charles Dunn, Trustees of the McGuire Estate concerning the future of that estate. Mrs. McGuire specified that 10% of the McGuire Estate Trust Fund was to be set aside for the preservation and maintenance of the homeplace. The McGuire Trustees have studied the property and found that it may not be worthy of preservation, something that Mrs. McGuire planned for in her will. After discussion, Mrs . Linda Barnette, Library Trustee, made a motion to turn the property over to the McGuire Trustees for them to handle as they see fit instead of the Library undertaking the restoration of the property. The motion was seconded and approved. The Trustees voted to allow smoking in the lobby. Ms. Ruth Hoyle, Librarian, reported that: The Library received $3,000.00 from the Woodson Foundation . Scott Ward would like to plant a tree on the library grounds in memory of his mother, Katherine Ward. The Davie County Historical Society would place a plaque in the history room recognizing those individuals for their contributions to Davie County history. She has applied for LSCA funds to purchase computers for the library. June 1993 Mr. E. C. Tatum, Chairman of the Library Trustees, appointed Mrs. Ella Gray Smith and Mrs. Ruby Markland, Trustees, to serve as co- chairs for special events commemorating the 50th anniversary of the library. July 1993 Ms. Ruth Hoyle, Librarian, discussed the budget that was approved by the County Commissioners and pointed out that the commissioners and manager included $30,000.00 in revenue from the McGuire Trust. Ms. Hoyle projected $23,000.00 based on Davie County Public Library 87 information from the McGuire Estate Trustees. Since the revenue from the McGuire Trust was private money the commissioners did not control it and that could affect the way other gift money could be used. The air conditioning in the auditorium was repaired by Webb Heating and Air Conditioning. Since this had been a problem since the building expansion, Webb treated it as a warranty issue. In preparation for the 50th anniversary commemoration, Mrs. Ella Gray Smith, Trustee, wrote to Mrs. Paul Blackwelder, the first official librarian, concerning early library history. Mrs. Ruby Markland, Trustee, planned to visit Mr. W. E. Reese, the only surviving Trustee from the first Board of Library Trustees. August 1993 Ms. Ruth Hoyle, Librarian, reported that: The library would celebrate its 50th anniversary in October. A committee was studying ways to celebrate. The McGuire house was for sale and there were certain items in the house that belonged to the library. She and the Trustees would tour the house to see what was there. The library dumpster was declared surplus and the trash would be picked up by Lee Barber on the residential schedule. The library circulated 82,638 items for the year, up 10,000 from last year. September 1993 The Trustees agreed to allow organizations that use the auditorium for dinners to charge registration fees or take up money. October 1993 Mrs. Ruby Markland, Trustee, made a motion to hold a reception on December 5 in honor of the Library being 50 years old . The motion was seconded and approved. The items that were given to the Library from the McGuire estate would be auctioned o n November 6. January 1994 Mr. John Barber, Trustee, reported that the sale of the items from the McGuire estate raised $383.00. The Trustees also discussed a legal document concerning the sale of the McGuire property. The document stated that the cost of restoring the McGuire home to meet the Register’s standards for historic homes would cost in excess of $200,000.00. The Libra ry did not have the funding needed to make those repairs and the amount exceeded the funds available for preservation and maintena nce in the McGuire Estate Trust Fund. The Library Trustees had agreed to turn the McGuire home over to the McGuire Trustees to handle. Mrs. Ruby Markland, Trustee, made a motion to accept the document. The motion was seconded and approved. The document would be presented to a Superior Court judge so that the transfer of the property could be made. Davie County Public Library 88 Ms. Ruth Hoyle, Librarian, recommended a fine free period from January 20-February 14 due to cold and inclement weather. Mr. John Barber, Trustee, made a motion to proceed with that recommendation. The motion was seconded and approved. Ms. Hoyle reported that the State was supplying an additional $2,635.00 in funding and she wanted to use part of that for a promotion of one of the staff members. Mr. Barber made a m otion to accept that proposal. The motion was seconded and approved. Ms. Hoyle reported that the request for final payment for construction costs from the LSCA and State construction grants had been sent for approval. The Trustees discussed using some of t hat money for a security system and chairs for the conference room. Ms. Hoyle also reported that the library would seek an automation grant from LSCA. Funds from the County and the Mitzen estate wo uld also be considered for automation. February 1994 Rev. Ivan Ijames, Trustee, made a motion to have a courtesy phone installed in the library for public use. The motion was seconded and approved. Ms. Ruth Hoyle, Librarian, reported that a sign saying “Davie County Public Library” would soon be put up in front o f the building. Mr. John Barber, Trustee, made a motion to allow residents of Iredell County to receive free library cards. The motion was se conded and approved. Mr. Barber read a letter from Mr. Bob Price, County Attorney, approving the Trustees’ recommendation concerning the document relating to the sale of the McGuire property as discussed in the January 1994 minutes. March 1994 Ms. Ruth Hoyle, Librarian, reported that the courtesy phone was installed and working well. She also reported there had recen tly been two minor acts of vandalism. Ms. Hoyle, Ms. Linda Barnette, Trustee, and Ms. Elizabeth Martin had a meeting to discuss the new sign. April 1994 Ms. Ruth Hoyle, Librarian, pointed out that the new sign had arrived and Mr. Kenny Broadway would put it up. Mr. E. C. Tatum, Trustee, announced that he would resign as Chairman of the Library Board of Trustees as of the end of the me eting. Mrs. Ruby Markland, Trustee, nominated Mr. John Barber, Trustee, for chairman. The motion was seconded and unanimously approved. Mr. Barber nominated Mrs. Ella Gray Smith, Trustee, for vice -chairman. The motion was seconded and approved. Ms. Hoyle pointed out that Mrs. Linda Barnette’s and Mrs. Markland’s terms as trustees would expire in June. The Trustees dec ided to wait until June to take further action. Davie County Public Library 89 Ms. Hoyle reported that she would submit an application for an LSCA Enrichment grant for purchasing materials pertaining to the children’s library and North Carolina. She also reported that there had been several small fires and other acts of vandalism. Because of those occurrences the restrooms would be locked from 5:30PM until closing. Also, a smoke detector would be added to the bo ok drop and a dial-in system for the fire alarm was being set up. The Ward family planted a tree in remembrance of Mrs. Ward. May 1994 Ms. Ruth Hoyle, Librarian, announced that the terms of Trustees Ms. Linda Barnette and Mrs. Ruby Markland would expire in Jun e. Mrs. Markland announced that she would resign from the Trustees due to age and h ealth. Ms. Barnette nominated Ms. Lorene Markland to replace Mrs. Ruby Markland. Mr. E. C. Tatum made a motion to close the nominations and to accept Ms. Barnette and Ms. Lorene Markland by acclamation. The motion was seconded and unanimously approved. After discussion, Mrs. Ruby Markland made a motion that the Trustees designate $50,000.00 of the money from the Mitzen estate to be used for printing Davie County history books such as Mohney’s architectural survey and Mr. Jim Wall’s History of Davie County. The motion was seconded and unanimously approved. The Trustees discussed the maple tree in the parking lot. According to the plant disease and insect clinic in Raleigh, the tr ee has a type of fungus, anthracnose. It would need lots of water to survive. June 1994 Ms. Ruth Hoyle, Librarian, reported the following: A local artist, Janet Dean, would be drawing pictures of local buildings for a print of the town of Mocksville. The library c ould be included for $245.00. Mrs. Ruby Markland, Trustee, made a motion for the Trustees to approve that amount for the library’s inclusion in the print. The motion was seconded and approved. The terms of Trustees Ms. Linda Barnette and Mrs. Ruby Markland would be filled at the County Commissioners’ meeting on June 20. Ms. Penny Hornsby from the State Library asked Ms. Hoyle to revise her LSCA Enrichment Grant application to concentrate on a permanent collection for children at the Cooleemee Branch. The Summer Reading Program had started. The water pump on the bookmobile had broken and was being repaired. July 1994 Mr. John Barber, Chairman of the Library Trustees, welcomed Mrs. Lorene Markland as the new Trustee and congratulated Mrs. Linda Barnette on her re-appointment. Davie County Public Library 90 Ms. Ruth Hoyle, Librarian, reported that the pavement in the back of the parking lot needed to be repaired. Mr. Ken Broadway estimated the repair would cost $300.00. He also recommended a brick wall to keep mulch out of the drain in the courtyard. Rev. Ivan Ijames, Trustee, made a motion to approve the repair of the parking lot and construction of the wall if they were within the library budget. The motion was seconded and approved. Ms. Hoyle also reported that the library had $18,253.00 from the LSCA grant and a State Construction Grant. She suggested spe nding that money on a library security system and new furniture. She would check with security companies regarding prices and provi de a report at the next meeting of the Trustees. August 1994 Ms. Ruth Hoyle, Librarian, reported that she had not received price s for the book security systems. She also reported that there had been some changes to the North Carolina open meetings rule and very few topics could be discussed in closed session. Also, mi nutes had to be kept. Ms. Hoyle appointed Mrs. Linda Barnette and Mrs. Ella Gray Smith, Trustees, to a meeting room policy committee. September 1994 Ms. Ruth Hoyle, Librarian, presented a possible budget for any new money that might be received from Raleigh. She also presen ted a new county personnel policy that states that the County Manager would participate in the hiring of the librarian, a duty held by the Trustees under the old policy. Mr. John Barber, Trustee, agreed to pursue this policy with Mr. Ken Windley, the County Manage r. November 1994 Mr. John Barber, Trustee, reported that he spoke with Mr. Ken Windley, County Manager, concerning the hiring of the librarian. Mr. Windley agreed to write a new paragraph in the county personnel handbook stating that the County Manager and the Trustees would be involved in the hiring of a new librarian. Mrs. Linda Barnette, Trustee, made a motion to purchase four tables and 12 chairs from Bryan Starrette for $5,052.00 and to l et the library staff decide on the fabric for the chairs. The motion was seconded and approved. Ms. Ruth Hoyle, Librarian, reported that a budget amendment was approved by the County Commissioners and 1500 copies of Mohney’s Architectural History of Davie County had been ordered. Ms. Hoyle also reported that the County Commissioners had asked her about setting up a formal Information and Referral Service at the Library with the possibility of adding 1.5 new staff positions. She also reported that two representatives of the State L ibrary met with her to discuss automation. Davie County Public Library 91 January 1995 The Trustees reviewed the library’s budget consideration list and would continue to work on the budget. Library automation was also discussed. Other libraries would be visited in the coming months to see different systems. The Trustees decided that the library would not purchase AV equipment for the purpose of loaning it to library patrons. Ms. Ruth Hoyle, Librarian, reported that grounds and maintenance work at the library would no longer be done by private companies or individuals. A county employee would perform those functions and be paid out of the public works budget. She also reported that she was requesting $1,700.00 for the Read to Me Program and $5,300.00 for a CD -ROM tower and Novelle software from the Woodson Foundation. February 1995 Ms. Ruth Hoyle, Librarian, reported that the dial-in fire alarm and security system had been installed. She and some of the library staff had visited three area libraries to see their automation systems. After discussion, Mr. E. C. Tatum, Trustee, made a mo tion that Mr. John Barber, Chairman of the Library Trustees, chair a committee to study automating the library. The motion was seconded and approved. Ms. Hoyle also reported that beginning July 1, 1995 county employees would begin working 40 hour weeks instead of the current 37.5 hour weeks. The County Manager had requested the Library Trustees set the additional hours for the library staff. Ms. Hoyle recommended that the library employees report 30 minutes earlier, at 8:30 AM instead of 9:00AM, Monday through Friday and the Trustees concurred. March 1995 The Trustees reviewed the budget and Mrs. Linda Barnette, Trustee, made a motion to endorse it as presented. The motion was seconded and approved. Ms. Ruth Hoyle, Librarian, informed the Trustees that the new tables for the auditorium were delivered but the vendor sent five-foot tables instead of six-foot as ordered. Mrs. Lorene Markland, Trustee, made a motion that the library accept a six -foot table at no charge as compensation. The motion was seconded and approved. April 1995 Mr. John Barber, Trustee, and Ms. Ruth Hoyle, Librarian, reported on their meeting with Ken Windley, County Manager, regarding automation. The estimated cost of automation was $130,000.00. A demonstration of one vendor’s product was being planned for the County Commissioners. Davie County Public Library 92 Ms. Hoyle reported that the Woodson Foundation gave the library $7,000.00, which would be used to purchase books for the “Rea d- to-Me” program and a new CD-ROM Tower and software. She also reported that she was preparing an LSCA Enrichment Grant application. May 1995 The Trustees saw a presentation by a representative of the Dynix Express automation system and heard a brief presentation on automation by Mr. Neal Smith, Davie County Computer Services Manager. After the presentation, Mrs. Ella Gray Smith, Trustee, made a motion to apply for an LSCA grant of $50,000.00 to use for the purchase of an automation system. The motion was seconded and approved. The Trustees decided to use $80,000.00 from the Mitzen account to purchase the automation system if the full amount of the LSCA grant was approved. Mrs. Linda Barnette, Trustee, made a motion that the library pay $90.00 for supplies to cover the cost of a mural in the Cool eemee Branch Library. The motion was seconded and approved. Ms. Donna Fuller ton would donate her time and expertise as the artist. June 1995 The Trustees approved a request to allow the Mocksville Civitans to use the multi -purpose room for a fund-raising event for the Brock Auditorium. July 1995 Ms. Ruth Hoyle, Librarian, reported that the library received the $50,000.00 LSCA Grant. That grant along with $80,000.00 from the Mitzen Estate will be used for automation. She would call a meeting of the Automation Committee and investigate various programs. The automation should be complete by March 1996. Ms. Hoyle also reported that the library received a $3,000.00 LSCA Enrichment Grant to be used for the purchase of a van for outreach services. This service would replace the Bookmobile. Mrs. Lorene Markland, Trustee, made a motion to adopt a new meeting room policy upon the approval of the County Attorney. The motion was seconded and approved. August 1995 Mr. John Barber, Chairman of the Library Trustees, asked the board to observe a moment of silence in memory of Mr. E. C. Tatu m, Trustee. Rev. Ivan Ijames, Trustee, led a prayer. Ms. Ruth Hoyle, Librarian, reported that there would be a meeting concerning automation. She had not received any comments from the County Attorney concerning the new meeting room policy. Davie County Public Library 93 September 1995 Ms. Ruth Hoyle, Librarian, reported that the Mocksville Garden Club planted flowers at the library entrance. She also reported tha t The Gaylord Company would make a presentation of an automated system for the library staff on October 12. She also reported t hat the sealed bids for the automation system would be opened on October 4. Ms. Hoyle reported that the County Commissioners adopted a resolution honoring Mr. E. C. Tatum. The original copy of the resolution was presented to his family. A copy was placed in th e library’s History Room. Ms. Hoyle also reported that the Chamber of Commerce planned to honor a citizen for outstanding service each year in memory o f Mr. E. C. Tatum. The Chamber requested that the plaque listing the honorees be placed in the History Ro om. The request was approved unanimously. The Trustees decided to wait until the October meeting to recommend someone to replace Mr. E. C. Tatum on the board. Ms. Hoyle reported that the meeting room policy was approved by County Manager, Mr. Ken Windley, and County Attorney, Mr. Bob Price. October 1995 The bids for automation were opened and the two finalists were Ameritech with a bid of $101,248.00 and Gaylord with a bid of $111,299.00. Mrs. Ella Gray Smith, Trustee, made a motion for Ms. Ruth Hoyle, Librarian, to study the two bids and make a recommendation with the approval of Mr. Bob Price, County Attorney. Ms. Hoyle reported that the Library received $9,197.00 from the special public library grant for books. She also would talk w ith Mr. John Chandler to determine his interest in becoming a library trustee. The Library would soon be using the Internet for on-line library services. This was possible with state money, with each county receiving a high-speed PC, modem, and software. There would be a $25.00 registration fee for each account that was opened and the state would pay $34.00 per month for the first 40 hours of service. Mrs. Linda Barnette, Trustee, made a motion to authorize Ms. Hoyle to sign a contract with the state and pay $25.00 to open an ac count. The motion was seconded and approved. January 1996 Mr. John Barber, Chairman of the Library Trustees, welcomed Mr. John Chandler, the new Trustee filling the unexpired term of Mr. E. C. Tatum. Ms. Ruth Hoyle, Librarian, reported that: The new computer for the North Carolina Information Network arrived. The van that would replace the bookmobile was ready to be picked up in Spartanburg. Members of the library staff would make the trip to do that. A bookdrop had been placed at the Cooleemee branch. Davie County Public Library 94 She would meet Mr. Bob Price, County Attorney regarding the Ameritech contract for automation. Knogo was the low bidder for the book security system. February 1996 Ms. Ruth Hoyle, Librarian, reported that the library had acquired a public computer equipped w ith Encarta, word processing, and a color printer. She also reported that contract negotiations with Ameritech for automation were somewhat difficult. She had submitted the bid from Knogo for the book security system to the County Commissioners for approva l. Ms. Hoyle reported that the Woodson Foundation Board would visit the library in March. She had requested $8,035.00 from that foundation for the purchase of items needed for the library to continue to support the “Read to Me” program with the Health Department. March 1996 Ms. Ruth Hoyle, Librarian, reported the following: The Library received $310.00 in memory of Ruth Helderman and $884.50 in memory of Ruby Moore. Mrs. Moore’s memorials were designated for the History Room. Joe and Nancy Murphy donated a computer and monitor to the History Room. The existing computer would be made available for public use in the History Room. The book security system would be installed later in the month The contract with Ameritech for automation should be finalized soon. Mrs. Linda Barnette, Trustee, made a motion to charge $25.00 plus tax for Jim Wall’s revised edition of his Davie County Hist ory Book. The motion was seconded and approved. Mrs. Ella Gray Smith, Trustee, made a motion to use the multipurpose room as an emergency shelter. The motion was seconded and approved. May 1996 Ms. Ruth Hoyle, Librarian, reported that: The book security system had been installed. The Woodson Foundation met at the library in April and was very impressed. The library received $8,000.0 0 from the Foundation. Part of those funds would be used to purchase books for the “Read to Me” program for the Health Department and also for the Social Services Department. The contract with Ameritech for the automation had been signed and the electrical work started. Davie County Public Library 95 The terms of Mr. John Chandler, and Rev. Ivan Ijames as Trustees would expire in June. Mr. Chandler stated his willingness to serve another term but Rev. Ijames was not present. The Board agreed to recommend Mr. Chandler to the County Commi ssioners. Ms. Hoyle reported that the History Room was named as a beneficiary in Mr. Otis H. James’ will. June 1996 The automation process at the library was underway. Cabling, wiring, and telephone connections had been made. CPU’s, UPS’s, etc. would be installed later in the month. Mrs. Ella Gray Smith, Trustee, made a motion to reappoint Rev. Ivan Ijames to serve another term on the Library Board of Trus tees. The motion was seconded and approved. Mrs. Linda Barnette, Trustee, made a motion to use the lib rary auditorium as a polling place in November. The motion was seconded and approved. The bench in front of the Cooleemee Branch would be moved because of a problem with people consuming alcohol on the bench. Ms. Ruth Hoyle, Librarian, reported that there would be some changes to library policies as a result of automation. These policies were due to having different patron types such as “Temporary” for verification of address, the number of items a patron could have checked out at one time, fines for e-books, etc. After discussion, Mrs. Lorene Markland, Trustee, made a motion to accept the changes to the policies and procedures. The motion was seconded and approved. July 1996 Ms. Ruth Hoyle, Librarian, reported that the budget for fiscal year 1996 -1997 was approved by the County Commissioners. The budget included a new copy machine for public use, color printer for staff use, tape back-up system, and items to be purchased for the History Room in memory of Ruby Moore. Ms. Hoyle also reported that the automation project was on schedule. Rev. Ivan Ijames and Mr. John Chandler had been re -appointed to the Board of Trustees for six-year terms. September 1996 Ms. Ruth Hoyle, Librarian, reported that she and another staff member completed training on the new autom ation system and would train the rest of the staff. The library would probably not be on -line by mid-October due to the vendor not receiving all of the needed information from RLA. She also reported that the red maple tree in front of the library may need a tree surgeon. She was working with the Department of Public Works to determine what needed to be done. Memorials for Scott Ward totaled over $1,000.00. Mrs. Linda Barnette, Trustee, made a motion to purchase tables, chairs, and books with those funds. The motion was seconded and approved. Davie County Public Library 96 October 1996 Ms. Ruth Hoyle, Librarian, reported that she had applied for grants through LSCA, one for NoveList and one for Techonology. These grants would include a plan for public access to the Internet. She also reported that: Mr. Jim Wall’s updated History of Davie County would be available in mid-November. Staff members were to start automation training the first of November. Mr. Otis James left a bequest of $58,000.00 to be used for the History Room. January 1997 Ms. Ruth Hoyle, Librarian, reported: The Otis James bequest of $58,000.00 was in the History Fund account. Automation was going well but was very time consuming. The Library received two LSCA grants for automation. One grant would provide the equipmen t, license and phone line for access to NoveList. The other grant, Technology, would allow the library to network all of the PC’s and provide lines for Internet access. It would also allow for the purchase of a new CD-ROM tower. Mr. Jim Wall’s updated History of Davie County was not available yet. Ms. Hoyle had written to the publisher for a specific date. Mrs. Linda Barnette, Trustee, made a motion to allow the American Red Cross to schedule the auditorium once a month for blood drives. The motion was seconded and approved. February 1997 Ms. Ruth Hoyle, Librarian, reported that: The automation project was on schedule. Mr. Jim Wall’s updated History of Davie County would be ready by the end of March or first of April. She had requested $8,000.00 from the Woodson Foundation for the Dictionary of Art. Mrs. Linda Barnette, Trustee, made a motion to use some of the Otis James History Room bequest to pay for an e -mail account for the History Room. The motion was seconded and approved. March 1997 Ms. Ruth Hoyle, Librarian, read a letter from the publisher of Mr. Jim Wall’s updated History of Davie County stating that the book would be ready in May. Ms. Hoyle would work with Mr. Bob Price, County Attorney, concerning the situation as the book was supposed to be available in November, 1996. Davie County Public Library 97 April 1997 Ms. Ruth Hoyle, Librarian, reported that Mr. Ken Windley, County Manager, wrote a letter to the publisher of Mr. Jim Wall’s u pdated History of Davie County. If he did not receive a positive reply he would turn the m atter over to Mr. Bob Price, County Attorney. Ms. Hoyle also reported that NoveList was connected. This system was funded by an LSCA grant and could locate books by author , plot, etc. The Trustees discussed having a policy concerning public use of the Inte rnet. Ms. Hoyle and staff would write a policy for review by the Trustees. May 1997 Ms. Ruth Hoyle, Librarian, reported that: Mr. Jim Wall’s updated History of Davie County was being printed and would be available by mid-June. The Library received $5,000.00 from the Woodson Foundation and ordered books to distribute through the Health and Social Services departments. The grant also helped to purchase Grove’s Dictionary of Art. The Summer Reading Program would start on June 2. The library received donations from Lee ($200.00) and Sara Lee ($250.00) to purchase materials. The Internet policy was reviewed by the Trustees. Mrs. Lorene Markland, Trustee, made a motion to accept the policy. The moti on was seconded and approved. June 1997 Ms. Ruth Hoyle, Librarian, reported that: The LSCA (Library Services Construction Act) was being phased out and replaced by the LSTA (Library Services Technologies Act). LSTA would include all types of libraries and make more libraries eligible for funding. It would be administer ed by the Museum and History Department of the Federal Government instead of the Department of Education. Mr. Jim Wall received a copy of his updated History of Davie County and returned it to the publisher for corrections. There was no definite date of receipt of the completed book. Ms. Hoyle would apply for an LSCA grant of $6,100.00 for adding 125 unabridged books on audio cassette to the library’s collection. July 1997 Ms. Ruth Hoyle, Librarian, reported that Mr. Jim Wall’s updated History of Davie County should arrive soon. Davie County Public Library 98 Ms. Lorene Markland, Trustee, made a motion that Mr. John Barber, Mrs. Linda Barnette, and Mrs. Ella Gray Smith retain their positions as Library Board of Trustees Chairman, Secretary, and Vice -Chairman respectively for the next two years. The motion was seconded and approved. Mrs. Markland resigned from the Library Board of Trustees because of her new job responsibilities. Chairman Barber thanked he r for a job well done and wished her well. August 1997 Ms. Ruth Hoyle, Librarian, reported that: Mr. Jim Wall’s updated History of Davie County had arrived. The cost per book was $25.00 plus $1.50 tax. The books could be mailed for an additional $3.00 shipping charge per book. There was a leak in the roof at the Cooleemee Branch. The building owner had been notified and was making repairs. Mr. John Chandler, Trustee, asked if another location in Cooleemee could be considered. The lease for the current Cooleemee location would expire June 30, 1998 so this was the appropriate time to investi gate a new site. A replacement for Mrs. Lorene Markland as a Library Trustee was briefly discussed. Ms. Hoyle agreed to contact Mrs. Markland to see if she had any suggestions. A committee was needed to develop a technology plan for the county. One Trustee would serve on the committee along with citizen involvement. Mr. Chandler mentioned Mr. Mark Shambach as a possible citizen member. Mr. Chandler also agreed to consider being the Trustee member but suggested that Mr. John Barber, Trustee, should also be c onsidered. September 1997 The Board asked Mr. John Barber and Mr. John Chandler, Trustees, to serve on the county’s technology committee. This committe e would also study the possibility of finding a new location for the Cooleemee Branch. October 1997 Mr. John Barber, Trustee, reported that the county technology committee had not met. Ms. Ruth Hoyle, Librarian, reported that Ms. Donna Jakob had been appointed to the Library Board of Trustees to fill the unex pired term of Mrs. Lorene Markland. Ms. Hoyle reported that the Library received a $6,160.00 LSCA grant for “Reading Through Your Ears”, a series of unabridged audio books. The Library received a monetary memorial gift in honor of Ms. Alexandra Slogick. The family would decide how to use that gift later. Davie County Public Library 99 January 1998 Ms. Ruth Hoyle, Librarian, reported that: New computers had been ordered for the main area, History Room, and Cooleemee Branch but had not arrived. Also , the Cooleemee Branch did not have Internet service. Circulation at the main branch was up 6% over last year. Circulation at the Cooleemee Branch was down but was improving over the previous year. She was working on a technology plan for the Library in order to apply for discounts on telecommunications. She had submitted a formal application to receive a grant from AT&T. The Library received a $1,000.00 contribution from Ms. Belle Boger. February 1998 Ms. Ruth Hoyle, Librarian, reported that: A grandfather clock was to be purchased in memory of Ms. Alexandra Slogick. The Library received a $5,000.00 grant from AT&T to be used to enrich the children’s outreach program. Applications for telecommunications discounts would be submitted. Installation of fiber optics would probably be delayed so that it would qualify for the discount. March 1998 Ms. Ruth Hoyle, Librarian, reported that the grandfather clock purchased in memory of Ms. Alexandra Slogick was delivered in February. Ms. Hoyle and Mr. John Barber, Trustee, met with Mr. George Jordan and Mr. Paul Foster, owners of the property that house s the Cooleemee Branch. The owners agreed to keep the same rent and do some outside maintenance while the library would take care of inside maintenance. Ms. Hoyle reported on a statewide project to raise $5 million to restore the Battleship North Carolina. Mrs. Linda Barnette, Trustee, made a motion for the library to participate in whatever way Ms. Hoyle deemed appropriate. The motion was seconded and approved. April 1998 Ms. Ruth Hoyle, Librarian, reported that: The family of Thomas Stanley requested the library use the memorial funds for something about dyslexia. Consequently, the library was getting books on the Accelerated Reading list on audio cassettes for students age five through high school. Davie County Public Library 100 The materials purchased with the grant from AT&T were re ceived. Books were sent to the Health Department, Department of Social Services, Headstart, and A Storehouse for Jesus. The Foreign Language Collection of the Cumberland County Public Library was no longer funded by the LSCA. Individual libraries had to start their own Spanish language collections. The Woodson Foundation gave the library $15,000.00. The money would be used to purchase books, chairs for the multi - purpose room, an Ellison machine, and other items. Mrs. Linda Barnette, Trustee, made a motion that the Trustees recommend to the County Commissioners reappointing Mr. John Barber and Mrs. Ella Gray Smith to the Library Board of Trustees when their terms expire in June. The motion was seconded and approved. May 1998 The Trustees observed a moment of silence in memory of Rev. Ivan Ijames, Trustee, followed by a prayer from Mr. John Barber, Trustee. Ms. Ruth Hoyle, Librarian, reported that the library sent two memorials in honor of Rev. Ijames - one to the American Heart Association and one to the Nigeria Church Mission. Ms. Hoyle reported that the Davie County Public Library was chosen as one of 35 national demonstration sites for a reading an d discussion series called “Lives Worth Knowing”. The sessions would be held on the second Monday of September, October, November, and December. The Summer Reading Program would begin on June 8 and end on July 27. Ms. Hoyle shared a letter from Mr. Bob Price, County Attorney, requesting moving all session notes from the 19 th and first part of the 20th centuries to the History Room. Ms. Donna Jakob, Trustee, would speak to Mr. Keith Campbell regarding his interest in serving on the Library Board of Trustee s. June 1998 Ms. Ruth Hoyle, Librarian, reported that the Summer Reading program had started. There was also stor ytelling in Spanish. Mr. John Chandler, Trustee, reported that there were renovations underway at the Cooleemee Branch building. He requested that the bookdrop be moved to a more convenient spot. Ms. Donna Jakob, Trustee, told the Board that Mr. Keith Camp bell was interested in serving on the Board. The Trustees would recommend him to the County Commissioners to fill the unexpired term of Rev. Ivan Ijames. Ms. Hoyle reported that the budget for fiscal year 1998-1999 was approved by the County Commissioners. All items were approved except paving the back parking lot. Ms. Hoyle reported that there was almost $400.00 received in memorials to Rev. Ijames. July 1998 Davie County Public Library 101 Mr. Keith Campbell was welcomed as a new member of the Library Board of Trustees, filling the unex pired term of Rev. Ivan Ijames. Ms. Ruth Hoyle, Librarian, reported that 1998 was the first year that circulation was over 100,000. August 1998 Ms. Ruth Hoyle, Librarian, reported that; The Summer Reading Program was very successful. The total attendance was over 1,800. Mocksville Savings Bank made a $50.00 donation to the Summer Reading Program. The “Lives Worth Knowing” series would begin in September. Internet access for the Cooleemee Branch was being investigated. The exterior work at the Cooleemee Branch was complete. The library should investigate the possibility of a matching gift program. The by-laws were reviewed. Mrs. Linda Barnette, Trustee, made a motion that the Trustees consider term limits. The motion was seconded and approved. October 1998 Ms. Ruth Hoyle, Librarian, reported that: $500.00 was donated by the Heritage Book committee for use in the History Room. The VFW, American Legion, and Cooleemee Historic Association donated a locally published “Veterans Book”- one to the Cooleemee Branch and one to the Mocksville library. Repairs were made to the lighting at the Cooleemee Branch. Internet service should be available there later in the month. The Board was gathering information on term limits for trustees. December 1998 Ms. Ruth Hoyle, Librarian, reported that the Cooleemee Branch was now on the Internet. She also reported that she had received a letter from Hoechst stating that they would match a $100.00 gift given by one of their employees last year so the matching gi ft program was working. Ms. Hoyle also reported that the state legislature approved a non -recurring increase in state aid and the library would probably receive $11,986.00. Also approved were funds for small and poor libraries, library services for youth and children as well as the blind and physically handicapped. She suggested that our share of this state aid could be used for shelving, See and See Also refer ences, a stand-alone computer learning lab, or to purchase new staff computers. Davie County Public Library 102 January 1999 Ms. Ruth Hoyle, Librarian, reported that Davie County had a new web page that included the library. She also reported that the library was approved for E-rate which would qualify for reduced rates on telecommunications services. This also qualified the library for a refund of $1,008.32. Ms. Hoyle also reported that Ms. Polly Bunch left the library $25,000.00. Ms. Donna Jakob, Trustee, made a motion to place this money in a discretionary fund. The motion was seconded and approved. The Library also received $3,000.00 from Ms. Belle Boger with the stipulation that $1,000.00 be used to buy books that were on the United Methodist Women’s reading list. Mr. Chandler, Trustee, made a motion to use part of the rest of that money to purchase a portable VCR with a case and a projector screen and a VCR for the multi-purpose room. The motion was seconded and approved. The Unisys platform would not be supported in 2000 and the library should explore moving to a new platform. Mr. Robert Burgin of North Carolina Central University was studying the possibilities. February 1999 Ms. Ruth Hoyle, Librarian, reported that the library had received new chairs for the multi-purpose room. She also reported that the library received E-rate funding of POTS (Plain Old Telephone Service) and a T-1 line. She also reported that the Helen Grant Bunch money was placed into the Library Expansion Fund. In addition, the Library also had the piano fund, history room account, and the Mitzen account. Ms. Hoyle would submit a request of $12,500.00 from the Woodson Foundation to purchase a portable video projector, tabletop panel display set, new computer and workstation for the children’s area, books for Read to Me, and reference materials. March 1999 Ms. Ruth Hoyle, Librarian, read a letter from Mr. Bob Price, County Attorney, concerning the collection of bad debt. Mr. Price suggested turning over debts for overdue books to a collection agency. However, the Board preferred putting notice s in the paper and sending letters from the County Attorney to patrons with overdue books. Ms. Hoyle would have additional discussions with Mr. Price and Mr. Ken Windley, County Manager. Ms. Hoyle reported that the Woodson Foundation granted the Library’s request for $12,500.00 and the funds would be received in December. The Foundation would also give the Library an extra $5,000.00 in April. Part of this money would be used to purchase books for the Read to Me program. Ms. Hoyle requested funding from Smart Start for a part -time bilingual children’s specialist for storytime and other activities. Davie County Public Library 103 April 1999 Ms. Ruth Hoyle, Librarian, met with Mr. Bob Price, County Attorney, and Mr. Ken Windley, County Manager, concerning long overdue books. Certified letters on county attorney letterhead would be sent to patrons with long overdue books a s a final written notice. If the County Commissioners decided to use a collection agency that letter would be used to inform the patron of that action. Ms. Hoyle reported that the funding for a part-time bilingual children’s specialist was approved locally and she was waiting for review by the NC Partnership. May 1999 Ms. Ruth Hoyle, Librarian, reported that: A part-time bilingual children’s specialist was hired. The County Commissioners would consider the use of collections agencies in regard to long overdue books at their monthly meeting. The $5,000.00 grant from the Woodson Foundation was used to buy books for the Read to Me program and furniture and other equipment for the library. The 4-H Club of Homeschoolers would be maintaining the courtyard and the Master Gardeners would landscape the library yard. June 1999 Ms. Ruth Hoyle, Librarian, reported that: The bilingual children’s specialist was working on starting the Spanish storytime groups. The Master Gardeners received donations of plants and pine needles from Nature’s Way, Davie Farm Service, and Jones Nursery. The Summer Reading Program was having good attendance except for Tuesday mornings at the Cooleemee Branch. The lights had been fixed and the floors buffed at the Cooleemee Branch. After discussion, Mrs. Linda Barnette, Trustee, made a motion to leave the by-laws as they were. The motion was seconded and approved. July 1999 Ms. Ruth Hoyle, Librarian, showed the Trustees a sample letter from Mr. Bob Price, County Attorney, concerning long overdu e books. Davie County Public Library 104 Mrs. Ella Gray Smith, Trustee, made a motion that the Cooleemee Branch Library should be open on Saturdays from 9:00 AM until noon beginning in August or September. The staff would work at the Cooleemee Branch on Saturday morning and finish the da y in Mocksville. The motion was seconded and approved. Mrs. Linda Barnette, Trustee, made a motion to retain officers of the board for another year. The motion was seconded and approved. August 1999 Ms. Ruth Hoyle, Librarian, reported that registered library patrons would be given a password to access NCLIVE (North Carolina Libraries for Virtual Education) from their home computers via the Internet. She also reported that the Cooleemee Branch was open on Saturday mornings. September 1999 Ms. Ruth Hoyle, Librarian, reported that the library’s automated system would be down for a few days starting October 4 for Y2K improvements. The public had been informed of that process and that there would be a fine -free period that week. Due to a lack of interest, storytime at the Cooleemee Branch had been canceled. Story Lines America, a radio-book discussion series featuring regional literature would begin soon on public radio stations. Tapes of the programs would be made available to libraries. The library had received a new collection of sentimental sing-along videos. Ms. Donna Jakob, Trustee, resigned from the Board due to schedule conflicts. Mrs. Linda Barnette, Trustee, made a motion for Ms. Valerie Slogick to replace Mrs. Jakob. The motion was seconded and approved. Mrs. Ella Gray Smith, Trustee, made a motion for the library to donate a copy of Historic Architecture of Davie County to the Senior Center. The motion was seconded and approved. November 1999 Ms. Valerie Slogick was welcomed as a new Trustee, filling the unexpired term of Ms. Donna Jakob. Ms. Ruth Hoyle, Librarian, reported that the library’s automated system, Dynix, was upgraded in less than three days in Octob er. She also read a note from the Senior Center thanking the Library for donating a copy of Historic Architecture of Davie County. January 2000 Ms. Ruth Hoyle, Librarian, recognized the following gifts: $3,000.00 from Ms. Bell Boger, $100.00 from Withlin Worldwide on behalf of Ms. Betsy Cochrane, and an anonymous gift of $100.00 in an envelope in the bookdrop. Davie County Public Library 105 Ms. Hoyle also discussed the use of gift money. The Trustees approved buying a microwave for the public kitchen. Other ideas discussed were an L-shaped table, shelving for children’s books, and an information display for the lobby. The Trustees left those purchases to the discretion of Ms. Hoyle. February 2000 Ms. Ruth Hoyle, Librarian, reported that Hispanic Storytime was going well. She also shared her preliminary budget with the Trustees. March 2000 Ms. Ruth Hoyle, Librarian, reported that the Library joined the Chamber of Commerce through the county. George Brown Associates was chosen as the collection agency for long overdue materials. Mrs. Ella Gray Smith made a motion that Mrs. Valerie Slogick and Mrs. Linda Barnette continue as Trustees after their terms expire in June. The motion was seconded and approved. April 2000 Ms. Ruth Hoyle, Librarian, reported that a $5,000.00 grant from the Woodson Foundation was used to buy books for Read to Me a nd for furniture and equipment for the library. Ms. Hoyle also reported that Mrs. Valerie Slogick and Mrs. Linda Barnette were reappointed to the Board of Trustees. The Trustees decided to review the library’s Internet policy following an incident involving a patron. May 2000 Ms. Ruth Hoyle, Librarian, reported that the Summer Reading Program would start soon. It would be called Read and Discover. She also reported that the Woodson Foundation sent a check for $6,000.00. Mrs. Linda Barnette, Trustee, made a motion to retain the library’s Internet policy. The motion was seconded and approved. Mrs. Valerie Slogick, Trustee, made a motion for Ms. Hoyle to pursue a Hispanic services mini-grant. The motion was seconded and approved. June 2000 Ms. Ruth Hoyle, Librarian, reported that the library budget for fiscal year 2000-2001 was $558,338.00. The annual review of the Library Trustees by-laws was complete with no changes made. Davie County Public Library 106 July 2000 Ms. Ruth Hoyle, Librarian, reported that the Library received a donation of $473.00 from Bert Bahnson’s Fourth of July celebration. Ms. Hoyle reported that she has learned that the library is not eligible for a Gates Foundation full grant but she planned to appeal that decision. She would also apply for a partial grant. Mr. John Chandler, Trustee, made a motion to all ow Ms. Hoyle to use some expansion fund money along with the partial grant to purchase computers if the full grant appeal fails. Ms. Hoyle also reported that a UPS would be added to the telephone system due to recent problems. Also, placing a T -1 line at the Cooleemee Branch would be difficult. Mrs. Valerie Slogick, Trustee, made a motion to permit Ms. Hoyle to invite Dr. Elliot Engel to lead a program this fall at a cost of $1,100.00. The library would request a $5.00 donation from the public to help defray the costs. The motion was seconded and approved. August 2000 Ms. Ruth Hoyle, Librarian, made the following report: She attended a Gates grant workshop and would appeal their decision to only allow a partial grant. The Library received continued funding from Smart Start for the bilingual storytime program. Six printers were donated to our library by the state library. The Elliot Engel program would be held on November 2. She would apply for a grant from the North Carolina Humanities Council to help pay for the program. She received a letter from Mr. Clarence Hall requesting permission to place a plaque in the history room as a memorial to Colonel Thomas W. Ferebee. Mrs. Ella Gray Smith, Trustee, made a motion to allow Mr. Hall to place the plaque honoring Col. Ferebee in the History Room. The motion was seconded and approved. September would be “Get Your Library Card” month for children. Mrs. Valerie Slogick, Trustee, made a motion to have a drawing for two tickets to visit Thomas the Tank at the Spencer Museum. The motion was seconded and approved. Mrs. Smith made a motion to allow the purchase of a Cat in the Hat costume to wear in the Mocksville Christmas Parade. The motion was seconded and approved. September 2000 Ms. Ruth Hoyle, Librarian, reported that there was minor flooding at the Cooleemee Branch but no damage. She also reported that Dr. Elliot Engel would make a presentation on Winston Churchill on November 2. As part of the program concerning long overdue materials, Mr. Bob Price, County Attorne y, will send a letter to patrons owing money prior to having a collections agency contact them. Davie County Public Library 107 November 2000 Ms. Ruth Hoyle, Librarian, reported that the Elliot Engel program was a huge success. She also reported that the plaque honor ing Colonel Thomas Ferebee was placed in the History Room on November 2. The Davie Quilter’s Guild sent a letter thanking the Library for the use of the multi-purpose room and for allowing them to charge admission for their quilt show in October. They also made a donation of $100.00. Ms. Hoyle also reported that the Gates grant was awarded in full after she appealed. The Library would receive $18,000.00 to purchase one Spanish and three English PC’s and a server. Ms. Hoyle noted that the Trustees might want to think about a branch library in the Hillsdale area in the future. January 2001 Ms. Donna Jakob and Ms. Lesa Branch, representing a group from Davie County who desire to have a branch library in the Hillsdale area, met with the Trustees. Following their presentation, the Trustees agreed to study their request. Ms. Ruth Hoyle, Librarian, reported the year-to-date circulation figures as: outreach circulation up 68%, checkout sessions up 4%, Mocksville circulation and checkout sessions down 2%, Mocksville computer use up 2%, Cooleemee circulation up 15%, and Cooleemee checkout sessions up 9%. Dr. Elliot Engel would return in November to present a program on Shakespeare. Let’s Talk About It would run from February 6 – April 3. Carpet samples for the auditorium were reviewed by the Trustees. Mrs. Valerie Slogick, Trustee, made a motion to select the “Autumn Dawn” pattern. The motion was seconded and approved. Ms. Hoyle reported on gift monies from Belle Boger, Graham Funeral Home, and other donations. She recommended purchasing books on CD’s with the undesignated monies. Mrs. Ella Gray Smith, Trustee, made a motion to amend the budget as Ms. Hoyle suggested. The motion was seconded and approved. According to Ms. Hoyle there were technical and planning grants up to $10,000.00 throu gh LSTA. Mrs. Smith made a motion to request a planning grant since a branch library in Hillsdale was under consideration. The motion was seconded and approved. Ms. Hoyle was preparing a grant request of $18,000.00 from the Woodson Foundation. The grant wo uld include $8,000.00 to begin a collection of books on CD, $5,000.00 for the Read to Me program, and $5,000.00 for a laser color printer. February 2001 Ms. Ruth Hoyle, Librarian, reported that there was a 2.5% reduction in the amount of state aid money f or libraries, requiring a budget amendment. Mrs. Ella Gray Smith, Trustee, made a motion to approve the budget amendment as presented by Ms. Hoyle. Davie County Public Library 108 This would allow the purchase of the Gates computer for the Cooleemee Branch with gift money originally budg eted to start the new collection of books on CD. The motion was seconded and approved. Also, Ms. Hoyle read a memo from the County Manager stating that because of the North Carolina budget shortfall, money from t he state to Davie County would be cut by $90 0,000.00. This would require cuts in education, training, and travel expenditures as well as freezes on filling job openings. Ms. Valerie Slogick, Trustee, suggested Jamie Grant to replace Mr. Keith Campbell on the Board of Trustees. She also made a m otion to give state senator Stan Bingham a signed copy of Mr. Jim Wall’s History of Davie County. The motion was seconded and approved. Ms. Hoyle reported that major work had been done on the furnace but it was not fixed. The computers from the Gates Grant for the Mocksville would arrive in May or June. Mr. John Barber, Trustee, gave a report on possible sites for a library in the Hillsdale area. March 2001 Ms. Ruth Hoyle, Librarian, reported that the balance in the History Fund was $66,781.25 and the balance i n the Mitzen Fund was $179,361.92. She had prepared a purchase order for a Gates computer for the Cooleemee Branch. Mr. John Barber, Trustee, reported that he was still trying to find possible locations for a branch library in the eastern pa rt of the county. Mr. Barber would speak to Mr. Steve Ijames about replacing Mr. Keith Campbell on the Board of Trustees. April 2001 Ms. Ruth Hoyle, Librarian, reported that Mr. Steve Ijames was appointed to fill the unexpired term of Mr. Keith Campbell on t he Library Board of Trustees. She also reported that the Gates computer arrived at the Cooleemee Branch with training scheduled for late July. She anticipated receiving the purchase order information for the four Mocksville computers and laser printer at an y time. Installation and training on those computers would be in June. Ms. Hoyle also reported that the Library received $2,596.90, as its share of a class action lawsuit against B aker and Taylor. Mrs. Valerie Slogick, Trustee, moved to use those funds to purchase a new printer for public use, to purchase books on audiocassette, and for supplies. The motion was seconded and approved. Mr. John Barber, Trustee, reported that he had no additional information on the location of a branch library in the eastern p art of the County. With the County’s current budget situation no action could be taken on a new branch if a location could be found. Ms. Hoyle agreed to contact Ms. Lesa Branch, who represented the group interested in the eastern branch library, with an update o n the efforts to meet their request. Davie County Public Library 109 Ms. Hoyle met with Mr. Ken Windley, Davie County Manager, and Mr. Jim Stockert, Davie County Finance Director, to discuss the library’s proposed budget. There were three budgets planned, from worst to best case. The worst case could mean library staff reductions. Mrs. Ella Gray Smith, Trustee, made a motion to accept donations of nonperishable food items to be donated to A Storehouse fo r Jesus in lieu of fines for the month of June. The motion was seconded and approved. May 2001 Mr. John Barber, Chairman of the Library Board of Trustees, welcomed Mr. Steve Ijames to the Board, filling the unexpired ter m of Mr. Keith Campbell. Ms. Ruth Hoyle, Librarian, reported that Dr. Elliot Engel would present a Shakespeare program on Oc tober 11. The presentation would be made twice that day, once in the afternoon and again in the evening. She also reported that the Woodson Foundation gave the library $18,000.00. Staff training on the Mocksville Gates computers would be held on June 21 and 22. Ms. Hoyle reported that there was no additional action taken concerning a branch library in Hillsdale. Ms. Hoyle reported that the settlement money the Library received in the class action lawsuit against Baker and Taylor could not be used for capital gains projects, only for books and books on tape. She also reported that the budget was not approved but it looked as though all library positions would be safe and that openings due to staff retirements could be advertised. June 2001 Ms. Ruth Hoyle, Librarian, reported that staff training on the Gates computers was complete. The courtyard flooded after a heavy rain and the gutters were subsequently cleaned. Ms. Hoyle shared a letter from the state librarian indicating that $385,556.00 in state money wou ld be returned to the state budget. The Davie County Library would receive about $2,000.00 of this money in July. The County Commissioners would either adopt an interim budget or a budget for the year. The hiring freeze was still in effect so no staff replacements could be made. The Trustees reviewed the by-laws but made no changes. July 2001 Mrs. Valerie Slogick, Trustee, made a motion to retain the officers for the next two years (Chairman, Mr. John Barber; Vice - Chairman, Mrs. Ella Gray Smith; and Secretary, Mrs. Linda Barnette). The motion was seconded and approved. Ms. Ruth Hoyle, Librarian, reported that the Indian Life in Davie County exhibit was on display in the History Room. It was funded by the Davie County Historical and Genealogical Society. Davie County Public Library 110 Ms. Hoyle reported the following amounts in the library savings accounts: History Fund $ 67,052.28 Piano Fund $ 3,234,06 Building Fund $ 45,108.71 Mitzen Fund $183,285.58 In budget items, Ms. Hoyle reported that the Town of Cooleemee approved $4,000.00 for the library, less than the $6,000.00 requested. The Davie County Commissioners approved an interim two-month budget. Ms. Hoyle reminded the Trustees that each year the County must show they are meeting the Maintenance of Effort, i.e. that they are s upporting the library at least at the same level as the previous year in order for the library to be eligible for state aid. The library received a donation of $937.00 from Bert Bahnson’s July 4th event. August 2001 Ms. Ruth Hoyle, Librarian, reported that: the County Commissioners lifted the freeze on filling job openings, there were major problems with the air conditioning in the auditorium, the county was still operating on an interim budget, and the library was approved for an EZ-LSTA planning grant that would allow hiring a consultant to study library needs in the county. September 2001 Ms. Ruth Hoyle, Librarian, reported that the annual budget was passed by the County Commissioners. October 2001 Ms. Ruth Hoyle, Librarian, reported that both sessions of Dr. Elliot Engel’s programs on Shakespeare were well-attended. She purchased several books with Woodson grant money and gave those to the ESL teacher at South Davie Middle School. She would also purchase books on CD and a color laser printer for the library with the Woodson grant money. January 2002 Ms. Ruth Hoyle, Librarian, reported the following amounts in the library savings accounts: History Fund $ 67,733.42 Piano Fund $ 3,168.25 Building Fund $ 45,678.00 Davie County Public Library 111 Mitzen Fund $186,661.09 Using the Woodson grant Ms. Hoyle purchased 1,858 books that were donated to Social Services and the Health Department for distribution to their clients. She also purchased books on CD and a laser printer for the library with the Woodson grant. Ms. Belle Boger made a $3,000.00 donation to the Library to be used to purchase all of the books on the United Methodist Women’s reading list. Mrs. Ella Gray Smith, Trustee, made a motion to use any leftover money to purchase additional equipment for the automated library system. The motion was seconded and approved. Ms. Hoyle stated that “Let’s Talk About It” would begin on January 29. February 2002 Ms. Ruth Hoyle, Librarian, reported that the laser printer for the staff was installed. The Cooleemee Branch flooded again. Mrs. Linda Barnette, Trustee, made a motion to require Social Security numbers as part of the registration process for receiving a library card. The motion was seconded and approved. Ms. Hoyle reported that state aid for libraries had been reduced. Mrs. Ella Gray Smith, Trustee, made a motion for Ms. Hoyle to work with Mr. Jim Stockert, Davie County Finance Director, to determine where the library budget could be cut. The motion was seco nded and approved. March 2002 Ms. Ruth Hoyle, Librarian, reported that she met with Mr. Ken Windley, Davie County Manager, and there would be budget cuts in such areas as capital outlay and employee raises. She had already submitted a budget amendment that had been approved by Mr. Jim Stockert, Davie County Finance Director. April 2002 The policy concerning the public use of the auditorium was revised and translated into Spanish. Mrs. Ella Gray Smith, Trustee, made a motion for Mr. John Barber, Chairman of the Trustees, to contact Mr. John Chandler and Mr. Steve Ijames to see if they would consider serving another term on the Board of Trustees since their terms would expire in June. The motion was seconded and approved. May 2002 Ms. Ruth Hoyle, Librarian, reported that the Library received $12,000.00 from the Woodson Foundation. Mr. John Chandler and Mr. Steve Ijames, Trustees, each agreed to serve another term on the Board. Davie County Public Library 112 Ms. Hoyle also noted that there had been an 11% decrease in state aid to the library. Because of the reduction in funding the hours of operation were reduced by 14.5 hours per week at the Mocksville Library and by 3 hours per week at the Cooleemee Branch. Ms. Hoyle and her staff would begin the process of establishing a Friends of the Library group. June 2002 Ms. Ruth Hoyle, Librarian, reported that Mr. John Chandler and Mr. Steve Ijames were re-appointed to the Board. The library’s Hispanic outreach program through Smart Start had not been funded. Ms. Hoyle also shared copies of the proposed 2002 -2003 budget showing the effects of an 11% decrease in state aid and a $2,000.00 decrease in funding from the Town of Cooleemee. July 2002 Ms. Ruth Hoyle, Librarian, reported the balances in the library’s special accounts as follows: Piano Fund $ 3,095.36 Mitzen Account $189,058.54 History Room $ 66,222.15 Expansion Fund $ 46,045.28 Ms. Hoyle read a letter indicating the Library would receive a substantial donation from the Bahnson family. Ms. Hoyle reported that the Hispanic outreach program had been approved by the North Carolina Partnership for Child ren and funding for the program was approved through August. The library budget for fiscal year 2002-2003 was approved but funds for hiring, travel, and capital outlay were frozen. August 2002 Ms. Ruth Hoyle, Librarian, reported that the Hispanic outreach program would be funded for another year. Ms. Hoyle also reported that the library is receiving 14% less in state aid than in the previous year. The Trustees discussed changes in the schedules of the Mocksville Library and the Cooleemee Branch as a result of that reduction. The Library received a $10,000.00 donation from the Bahnson family. Mr. Steve Ijames, Trustee, made a motion to add $1,000.00 of the donation back into programming and $9,000.00 for materials and shelving. The motion was seconded and ap proved. September 2002 Ms. Ruth Hoyle, Librarian, reported that Dr. Elliot Engel would be at the Library on October 10. The Trustees discussed the change in hours due to the reduced state aid. The new hours for the Mocksville Library were Monday through Thursday from 10 a.m. - 8:30 p.m., Friday 10 a.m. – 5:30 p.m., Saturday 10 a.m. – 3 p.m., and Sunday 2 – 5 p.m. Davie County Public Library 113 The Cooleemee lease agreement would expire on June 30, 2003. Stepping stones for the courtyard area were donated by the Art Club at Davie High Sc hool. October 2002 Ms. Ruth Hoyle, Librarian, reported that there would be a journal writing program for children at the Library on October, 28, sponsored by the Davie County Arts Council and the Library. Ms. Hoyle shared a letter from the Davidson Correctional Center thanking the Library for the donation of magazines and books. Ms. Hoyle also reported there was mold in the History Room and she had reported that to the County. January 2003 Ms. Ruth Hoyle, Librarian, reported that the Library received an i ncrease of $2,425.00 in state aid money over the previous year. The ice storm in December caused the loss of $300.00 in books and the copy machine at the Cooleemee Branch. Circulation for the y ear for both Outreach and Cooleemee were down but up for Mocksv ille. Ms. Hoyle reported that Rebecca Faust wanted to raffle off a quilt she had made and donate the money to Books on Tape. No action was taken by the Trustees. Mr. Jim Brown was donating 300 volumes of early North Carolina laws to the History Room. Ms. Hoyle reported that the mold had been cleaned from the History Room. Ms. Hoyle announced a donation of $4,000.00 from Belle Boger. Mrs. Ella Gray Smith, Trustee, nominated Mr. John Chandler, Trustee, to serve on the committee with Ms. Hoyle to work on a new rental agreement with Mr. George Jordan for the Cooleemee Branch. The motion was seconded and approved. February 2003 Ms. Ruth Hoyle, Librarian, and Mr. John Chandler, Trustee, had met with Mr. George Jordan and Mr. Paul Foster concerning renewing the lease for the Cooleemee Branch. Mr. Jordan offered to supply the paint if the Davie County Public Works Department would supply the labor. The Public Works Department agreed to do that. After discussion, Mrs. Linda Barnette, Trustee, made a motion to renew the lease at a cost of $500.00 per month. The motion was seconded and approved. The Trustees discussed the budget for the next fiscal year. Ms. Hoyle had received information indicating the state aid fundi ng would probably decrease by 8% and the interest on the McGuire Trust Fund would be down to about $15,000.00. She planned to decrease the book budget by $8,000.00. She had added carpet and DSL service for Internet access for the Cooleemee Branch. After discus sion, Mr. Chandler made a motion to use $40,000.00 from the Mitzen account to upgrade the Dynix automated system. The motion was seconded and approved. Davie County Public Library 114 Ms. Hoyle reported that she would request $12,660.00 from the Woodson Foundation. $5,000.00 of that request would be used to continue the Read to Me program. The rest would be used on a project called the Teen Corner. The Teen Corner would set up an area in the library with new computers and furniture specifically for teens. Mrs. Barnette made a motion to approve this requ est. The motion was seconded and approved. Mr. Chandler made a motion to use money from the Polly Bunch gift to reupholster the chairs in the reading area. The motion w as seconded and approved. March 2003 Ms. Ruth Hoyle, Librarian, reported that the budget had been submitted. Ms. Hoyle also reported that recent heavy rains caused more flooding at the Cooleemee Branch. Mr. George Jordan, the owner of the facility, had already contacted someone to make roof repairs when the weather improved. Ms. Hoyle distributed copies of the lease agreement effective July 1 for the Cooleemee Branch to the Trustees. The agreement included a condition to cover the library if the Lessors were unable to repair the roof. Mr. Bob Price, County Attorney, would review the agreement. Following a discus sion about a different location for the Cooleemee Branch, Mr. John Chandler, Trustee, said there might be grants available for a joint library-town hall facility for Cooleemee. He would pursue that as a possible location for the Cooleemee Branch. Ms. Hoyle had submitted the grant request discussed in the February meeting to the Margaret C. Woodson Foundation. Ms. Hoyle reported that seven letters from the County Attorney had been sent during the month to patrons with severely overdu e materials. One person had responded by returning materials. May 2003 Ms. Ruth Hoyle, Librarian, reported that the Library would send a memorial to Hospice in memory of Fannie Gregory Blackwelder , the first Librarian of the Davie County Public Library. Ms. Hoyle also reported that the attorney letters had gone out for delinquent patrons as of April. The chairs in the reading area and foyer were reupholstered. Following discussion, the Trustees, accepted the lease agreement for the Cooleemee Branch. Ms. Hoyle reported that the cost for microfilming the Mocksville Enterprise Record would be $1,304.22 and the Woodson Foundation gave $3,000.00 to the Library. June 2003 Ms. Ruth Hoyle, Librarian, reported that the Dynix connection between Mocksville and Cooleemee was not working; the Computer Services Department was working to resolve the problem. There was a DSL connection available in Cooleemee for Internet access for the public. Davie County Public Library 115 Ms. Hoyle received an original 1903 survey map of Cooleemee. She gave it to Ms. Lynn Rumley for the Cooleemee Museum. The lease agreement for the Cooleemee Branch was approved with the changes recommended by Mr. Bob Price, County Attorney. There was a flood at the Cooleemee Branch on Memorial Day because of a broken water main. The county budget was approved on Monday. An amendment to the library budget was needed to eliminate Smart Start revenue. The Hispanic outreach program was no longer funded by Smart Start. July 2003 Ms. Ruth Hoyle, Librarian, reported that the Dynix system was still not working at the Cooleemee Bra nch; Computer Services was still trying to resolve the problem. She also reported that the Summer Reading Program was very successful with 780 attending. Ms. Hoyle informed the Trustees that state aid money was now recurring money and the amount would be t he same as the previous year. Mr. Steve Ijames, Trustee, made a motion for the officers of the Board of Trustees to be re -elected for another two-year term: Mr. John Barber, Chairman; Mrs. Ella Gray Smith, Vice-Chairman; and Mrs. Linda Barnette, Secretary. The motion was seconded and approved. Ms. Hoyle reported that the circulation numbers for 2002-2003 were the highest ever. Over 100,000 books were circulated in the Mocksville Library alone. After discussion, Mrs. Barnette made a motion to approve a budget amendment to use the Woodson grant to purchase a computer for the Young Adult area. The motion was seconded and approved. Ms. Hoyle reported that Mr. Bert Bahnson gave the library $736.00 that he collected at his Fourth of July party. Ms. Smith made a motion to allow Ms. Hoyle to move $750.00 from Cooleemee’s book budget to create a Cooleemee AV collection. The motion was seconded and approved. August 2003 Ms. Hoyle, Librarian, reported that the Summer Reading Program was a huge success. 335 children reg istered for the program and 145 completed it. 48 student volunteers presented 36 programs with 1180 children and 550 adults attending. Also, 500 children and 90 adults were served in outreach by youth services. The circulation of children’s materials increased by 47% and young adult materials increased by 136% from last year. A new program for middle-schoolers called Speak Out would begin in September. Students would meet to discuss books from Battle of the Books. The possibility of including an East Davie branch library in long range plans for the county had been mentioned by Mr. Terry Bralley, County Manager. Davie County Public Library 116 September 2003 Ms. Ruth Hoyle, Librarian, had received a letter concerning the McGuire Library Trust. The Board of Trustees of the James B. McGuire Library Trust were waiving their rights as granted by the trust agreement to name their successors and naming the Community Foundation of Davie County, Inc. to that responsibility. In order for that to be accomplished the Board of Trustees of the Davie County Public Library would need to do the same. The McGuire Trustees had requested the Library Trustees to discuss the action at its next meeting. The McGuire Trustees felt that the Community Foundation of Davie County, Inc. would fulfill the p urposes for which the James B. McGuire Library Trust was established. Mr. John Barber, Chairman of the Library Trustees, welcomed Ms. Jane Simpson, President and CEO of the Community Foundation of Davie County, Inc. to talk about the foundation and the possib ility of petitioning the court to make the Foundation the trustee of the McGuire Trust. After discussion, Mrs. Linda Barnette, Trustee, made a motion for the trustees to waive their right to name successors to the present trustees of the fund and nominate the Community Foundation of Davie County, Inc. as the trustee of the McGuire gift. The motion was seconded and approved. In other business, Ms. Hoyle reported that the Dynix connection to the Cooleemee Branch was complete. Wal -Mart donated $1,000.00 to purchase books for the Read to Me program. Ms. Lena Reinsvold donated several porcelain dolls. Dr. Elliott Engel would present a program on Charles Dickens on October 9. Mr. Clint Johnson would make a presentation on the Civil War in November. Mrs. Ella Gray Smith, Trustee, made a motion to allow Mr. Harlon Freeman and his National Guard troops to build benches under the trees in the parking lot if permission was granted by the deacons of First Baptist Church. The motion was seconded and approved. November 2003 Ms. Ruth Hoyle, Librarian, reported that Mr. Harlon Freeman was interested in reactivating the Friends of the Library. Ms. Hoyle purchased 350 books for the Read to me project using the $1,000.00 donation received from Wal -Mart (reported in the September minutes). Ms. Hoyle reported the library would receive an additional $11,765.00 in state aid. Mrs. Linda Barnette, Trustee, made a moti on for Ms. Hoyle to prepare a budget amendment for the additional funds. The motion was seconded and approved. Mrs. Valerie Slogic k, Trustee, made a motion to recommend to the County Manager that those funds would be used to pay employees to add to the hours that the library would be open, to purchase another computer, or to use some of the money for the information portal. T he motion was seconded and approved. Ms. Hoyle also reported that Baker & Taylor would provide a professional cataloguer to catalogue the library materials. She w as not sure of the cost. Ms. Hoyle announced that Mr. John Chandler had resigned from the Board of Tru stees and Mrs. Ella Gray Smith would resign when her term expired in June, 2004. Davie County Public Library 117 January 2004 The Davie County website was demonstrated to the Trustees in preparation for applying for a marketing grant. If the grant was approved a professional web designer could be hired to design a webpage for the library in order to pick an audience and market the website. Ms. Ruth Hoyle, Librarian, reported that: The library was opening at 9 a.m. For the period July 1- December 31, 2003 circulation was up by 11% in Mocksville but down in Cooleemee. Let’s Talk About It would begin in February. Mr. John Chandler resigned from the Trustees, Mrs. Ella Gray Smith would resign from the Trustees when her term expired in June, and Mr. John Barber’s term would expire in June. Ms. Hoyle shared the preliminary budget for fiscal year 2003-2004 with the Trustees. It would be due in mid-February and the Trustees agreed to meet early in February to discuss and finalize the budget prior to Ms. Hoyle submitting it to the County Commissioners. February 2004 Ms. Ruth Hoyle, Librarian, reported that Mr. Harlon Freeman would be presented to the County Commissioners at their next meeting as a replacement for Mr. John Chandler on the Library Board of Trustees. After discussion of the budget, Mrs. Valerie Slogick, Trustee, made a motion for the Trustees to support Ms. Hoyle’s proposed budget for the fiscal year 2004-2005. The motion was seconded and approved. March 2004 Ms. Ruth Hoyle, Librarian, welcomed Mr. Harlon Freeman as a new Trustee. Ms. Hoyle also reported that she met with Mr. Terry Bralley, County Manager, and Mr. Jim Stockert, Davie County Finance Director, about the budget. The Battle of the Books competition would be held at the library in March. Ms. Hoyle indicated that the Community College would provide the library with a Job-Link computer. April 2004 Ms. Ruth Hoyle, Librarian, reported that she had written a letter to First Baptist Church concerning permission to place benc hes under the trees in the parking lot but had not received a reply. Davie County Public Library 118 Mrs. Linda Barnette, Trustee, made a motion to ask Ms. Lynn Tutterow first and then Ms. Nancy Teague if Ms. Tutterow cannot d o so to replace Mrs. Ella Gray Smith on the Board of Trustees when Mrs. Smith’s term expired in June. The motion was s econded and approved. The Library received a check for $12,000.00 from the McGuire Trust Fund and the Davie County Partnership for Children gave $3,000.00 for the Read to Me program. May 2004 Ms. Ruth Hoyle, Librarian, reported that the Library received $2,000.00 from the Woodson Foundation and it had to be used for the Read to Me program. New PC’s were installed and a new electric screen was installed in the auditorium. The Library would add CD’s to its collection. Ms. Hoyle received a reply from the First Baptist Church concerning the letter she wrote about placing benches under the trees in the parking lot. The Church Deacons would consider the request and decide about granting permission. Ms. Lynn Tutterow had been appointed to the Library Board and Mr. John Barber had been re-appointed. The next meeting would be Mrs. Ella Gray Smith’s last as Trustee and the Trustees would need to elect a new vice -chairman. The Summer Reading Program would begin in June. June 2004 Ms. Ruth Hoyle, Librarian, reported that the Library received an $18,830.00 marketing grant from LSTA for the purchase of new PC’s, designing a library web page, and for promoting on-line services. In November, Mr. Clint Johnson would present a program on North Carolina Civil War sites. The Library had started receiving books for the Read to Me program. The Deacons of First Baptist Church approved the placement of benches in the parking lot as long as there are no security iss ues. November 2010 Ruth Hoyle retires as Library Director. Janie Neely retires as Assistant Director June 2011 Jane McAllister becomes Library Director. Linda Barnett retires from Library Board of Trustees. Davie County Public Library 119 March 2012 Library converts from SirsiDynix ILS to NC Cardinal, a consortium ILS. October 2012 Library launches a new website.